Payment System Manager

Utah Tech University; St. George (VT); On-site; USD 50,000 - 62,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Tuition waivers

Job summary

Utah Tech University seeks a professional accountant to provide eCommerce and campus card administration, ensuring accurate GL integration and PCI-DSS compliance. You will manage merchant services, reconciliations, and month-end close while supporting audit-ready documentation.

The role includes optimizing storefronts, coordinating system integrations, and producing management reports to inform tax and revenue decisions.

Qualifications

• Bachelor’s degree in business, accounting or related field required.

Responsibilities

• Manage eCommerce, merchant services, campus card, and payment-system activities and GL integration.
• Reconcile daily/monthly payment batches, merchant settlements, and related GL accounts.
• Prepare and post recurring, accrual, and correcting journal entries; support month-end close.
• Prepare financial statements, account analyses, and management reports for tax, revenue, and decision-making.
• Monitor interfaces between systems and GL; fix interface errors and posting issues.
• Develop and maintain accounting procedures and controls for eCommerce and payment processes.
• Evaluate internal controls over merchant accounts and payment processing; suggest improvements.
• Support audits with schedules, reconciliations, and explanations.

Skills

PCI-DSS compliance

Identity management

Data analysis

Office Suite

Education

Bachelor's degree in business, accounting or related field

Higher education ERP systems experience

Tools

TouchNet Marketplace

Atrium Campus Card

Job description

Position Announcement

Reporting to the Bursar, this position provides professionalaccounting and eCommerce administration services for the Bursar andCashier Office. The position applies generally accepted accountingprinciples and University procedures associated with onlinemarketplaces, campus card (meal plan) activity, merchant services,and related general ledger activity. The position preparesreconciliations, journal entries, statements, and managementreports as assigned, evaluates internal controls, and resolvesmoderately complex accounting and system discrepancies. Theposition also optimizes department storefronts throughindustry-specific software and supports integrations among variousrevenue-related systems and other University systems including theUniversity financial enterprise resource planning (ERP)system.

Responsibilities

• Manage assigned eCommerce, merchant services, campus card, andpayment-system activities, including system configuration,sales-tax treatment, accounting distributions, and general ledgerintegration.


• Reconcile daily and monthly payment batches, merchantsettlements, clearing accounts, bank activity, campus cardbalances, and related general ledger accounts; research and resolvereconciling items promptly.


• Prepare and post recurring, accrual, and correcting journalentries for assigned activities, and support month-end and fiscalyear-end close through account review, cutoff analysis,reconciliation certification, and audit-ready documentation.


• Prepare financial statements, account analyses, exceptionreports, management reports, and other financial data to supporttax reporting, collections, revenue receipting, and managementdecision-making.


• Monitor automated feeds and integrations between assignedsystems and the University general ledger; investigate andcoordinate correction of interface errors, posting failures,duplicate transactions, refund issues, chargebacks, and othertransactional discrepancies.


• Develop, document, and maintain accounting procedures,reconciliations, system controls, and record-retention support forassigned eCommerce, merchant-service, campus card, and paymentprocesses.


• Evaluate internal controls over merchant accounts, cashieringinterfaces, refunds, deposits, and payment processing; recommendimprovements that strengthen accuracy, efficiency, compliance, and segregation of duties.


• Provide schedules, transaction support, reconciliations, andexplanations for internal and external audits and compliancereviews.


• Administer campus merchant accounts and coordinate assigned PCIDSS compliance activities, including merchant onboarding, periodicreviews, documentation, and follow-up on remediation items.


• Build, configure, test, deploy, maintain, and auditdepartment-specific online storefronts and point-of-sale sitesusing approved University solutions and secure payment paths,including product setup, inventory parameters, event settings, taxtreatment, accounting distributions, and settlement rules.


• Configure and maintain campus card functions, includingdeclining-balance plans, meal plans, account parameters, billingtriggers, and related payment methods.


• Coordinate testing and operational support for integrationsinvolving identity data, campus point-of-sale hardware, mobileordering systems, checkout-free retail environments, and otherassigned systems.


• Provide training, documentation, and technical support toCashier Office staff and campus departments, and serve as anaccounting and systems resource for assigned processes and paymentsystems.


• Perform other duties as assigned.

Qualifications

• Bachelor's degree in business, accounting or related fieldrequired.


• At least two years of administrative experience working withhigher education ERPs, auxiliary systems, or campus eCommercetools.


• Two years’ related experience in generally accepted accountingprinciples and procedures preferred.


• Direct, hands-on administration of TouchNet Marketplace(uStores/uPay) and the Atrium Campus Card ecosystem preferred.


• Strong, practical understanding of PCI-DSS complianceregulations and identity management security rules preferred.


• Working knowledge of data and transaction analysis, as well aspreparing statements and reports, required.


• Strong organizational skills, capable of managing numerousprojects simultaneously.


• Ability to work in a complex office environment, helping tocreate and foster an environment of professionalism, cooperation,service, and teamwork.


• Strong computer skills with Microsoft Office suite andknowledge of University operating systems such as Banner Finance ispreferred.


• Ability to communicate effectively and exercise excellent humanrelations skills in establishing and maintaining effective workingrelations with university employees and the public.

POSITION DETAILS, COMPENSATION AND BENEFITS:

Full-timeovertime-exempt staff position. Annual salary of $56,000 with adesired start date of January/February 2027. Excellent benefitspackage included that begins on start date; includes medical,dental, vision, disability, and life insurance, employee assistanceand wellness programs, retirement plan contributions, and undergraduate tuition waivers for employees and eligibledependents, as well as paid holidays in addition to sick andvacation leave accruals. See https://humanresources.utahtech.edu/employee-benefits/under "Benefits Summary" for more details.

ABOUT THE UNIVERSITY:

Utah Tech University is an open,comprehensive, polytechnic institution, committed to exceptionalstudent learning and success that has adopted an instructionalapproach of "active learning. active life." and a culture ofinnovation and entrepreneurship. We seek faculty and staffcommitted to creating an active, applied and career-orientedlearning environment that is student-centered. Established in 1911as a community college and in 2013 as a state university, ourUniversity is located in picturesque southwestern Utah,approximately 120 miles northeast of Las Vegas. The area isrenowned for its red rocks, desert climate, over 300 days ofsunshine annually, and featuring easy access to world-class outdoorrecreational opportunities. Click here to learn more about theUniversity.

Utah Tech University is a fast-growing Utah public institution ofhigher education, with more than 13,000 students. We offer over 250programs, including doctoral, masters, bachelors, associates,certificates, endorsements, minors, and/or emphases. We seekfaculty and staff committed to creating an active, applied, andcareer-oriented learning environment that is student-centered, whobring new ideas, possess values and career aspirations aligned withthe University’s mission and vision, and are inspired to build apremier open, comprehensive, polytechnic university.

Utah Tech employs only U.S. citizens and lawfully authorizednon-U.S. citizens. All new employees must provide employmenteligibility verification as required by the U.S. Citizenship andImmigration Services.

Utah Tech is committed to providing access and reasonableaccommodations in its services, programs, activities, education,and employment for individuals with disabilities. To requestdisability accommodation in the application process, please contactHuman Resources at [e-mail] or 435-652-7520.

Utah Tech University does not discriminate on the basis of race,religion, color, national origin, citizenship, sex (including sexdiscrimination and sexual harassment), sexual orientation, genderidentity, age, ancestry, disability status, pregnancy,pregnancy-related conditions, genetic information, military status,veteran status, or other bases protected by applicable law inemployment, treatment, admission, access to educational programsand activities, or other University benefits or services. For moreinformation or contact information, please visit https://titleix.utahtech.edu/reporting-discrimination/.

For important information regarding academics, campus safety,student services, employment laws, and other regulatoryrequirements, visit Utah Tech University’s Right-to-Know https://utahtech.edu/right-to-know/and Clery Act https://police.utahtech.edu/clery-act websites.