Payment Specialist II

UPMC; Pittsburgh (Allegheny County); On-site; USD 45,000 - 60,000; Full time

Job summary

UPMC Revenue Cycle is hiring a Payment Specialist II to join our team. This role focuses on analyzing, posting, balancing, and reporting payments and denials for designated entities and payers within the billing systems.

You will manage electronic remittance files, perform bank reconciliations, and support control processes such as imaging, spreadsheet maintenance, and account monitoring. Regular hours; weekdays.

Qualifications

• Experience with payment posting and denials.
• Strong attention to detail and accuracy.
• Ability to navigate payer websites and verify funds.

Responsibilities

• Post and reconcile payments and denials across payers.
• Import, post, and reconcile electronic remittance files.
• Investigate and resolve unusual delays and balancing issues.
• Prepare posting summaries and reports for management.
• Support imaging, spreadsheet maintenance, and account monitoring.
• Balance bank funds prior to posting and close receivables.

Skills

Payment posting

Attention to detail

Bank reconciliation

Payer communication

Data entry

Audit knowledge

Problem solving

Tools

Audit+ system

Banking system

Job description

UPMC Revenue Cycle is hiring a Payment Specialist II to join our team! This position works Monday through Friday during regular business hours.

In this role, you will be responsible for analyzing, posting, balancing, and reporting payments and denials for designated entities and payers within the appropriate billing systems. You'll also manage electronic remittance file retrieval and posting, while supporting key control processes such as imaging, spreadsheet maintenance, account monitoring, and other payment reconciliation activities.

We're seeking candidates with strong payment posting experience and a strong attention to detail!

Responsibilities:

• Expanded knowledge of PLB processes by payer. Includes the aptitude to recognize when a PLB should be posted to a patient’s account and verify with billing department. Attention to detail when reviewing the EOB correspondence batches in banking system with the ability to identify issues and present to management.
• Interpret and key RAC Audit correspondence into the Audit+ system. Understand payment posting and the relationship between co-pays, deductibles, co-insurance, allowances and payments so that the account balance is accurate after payment is posted. Ability to navigate on various payer websites or call the payer directly when needed.
• Key payment data from lockbox work, capturing all relevant data including payer remark codes that would assist the Billing Department to determine how to follow up on a denial. Verify that funds are in the bank prior to posting. Import and post files, and reconcile funds in the bank to payments posted. Print posted reports and manually post to the patient billing system any rejected payments and close the receivable to the next responsible payer as warranted.
• Post and reconcile non-sufficient funds, credit files, stop payments and any/all miscellaneous bank account debit adjustments and chargebacks. Verify, import and post electronic remittance/denial files for assigned payers, ensuring that funds are in the bank prior to posting. Identify and communicate to management any unusual delays, balancing issues, new codes or adjustments.
• Manually resolve any rejected payments (post, refund or transfer) for electronic remittance files.Print summary reports. Generate and distribute payer specific electronic posting summary and exception reports to department designee immediately upon completion of payer file run.
• Thoroughly research questionable/unidentified payments in order to post properly. Contact insurance carriers, complete documentation forms and follow up on any amounts posted to suspense, UTL, or clearing accounts. Items posted to suspense, UTL, or clearing accounts must be resolved within 7 days, or notice provided to supervisor of the reason for the extended delay.
• Recognize bad debt transactions and supply proper documentation to ensure bad debt payment is posted accurately into any and all patient billing systems or legacy master spreadsheets.
• Post and/or code non-cash data accurately by selecting the standard code to designate the reason (payment denial, admission approval, refund request, etc). Post memo or contractual adjustment if warranted, and close the receivable to the next payer if warranted. Prepare documentation for payments that must be transferred to another UPMC entity, or refunded to payer. Ensure accurate posting of payments that belong to another UPMC entity or prepare appropriate documentation so that funds can be transferred or refunded.
• Consistently meet departmental productivity standards as set by management. Apply undistributed payments on any and all patient billing following established guidelines.
• Serve as a resource to other employees, as requested by management. Perform HB, PB & SBO payment postings.