Payment Operations Staff Accountant

The Carlyle Group; Washington (District of Columbia); On-site; USD 65,000 - 75,000; Full time

Job summary

The Carlyle Group is seeking a detail-oriented professional to join the US Payment Operations team in Washington, DC. You will maintain vendor and employee master records, support onboarding, and ensure accurate payment instructions while handling high-volume activity.

The role requires 1 year of related experience, strong communication skills, and proficiency with PeopleSoft, SAP Ariba, Concur Expense, and Microsoft Office.

Qualifications

• Associate or Bachelor's degree in Accounting or Finance preferred.
• Minimum 1 year in accounting, banking, or payment processing.
• Strong communication and time management in a fast-paced, high-volume environment.

Responsibilities

• Lead vendor management activities including onboarding, documentation validation, and risk assessment.
• Process vendor inquiries and maintain accurate payment information.
• Support annual 1099 and other vendor data reviews; provide internal partner support.

Skills

Communication

Organization

Time management

Attention to detail

Customer service

Vendor management

Education

Accounting or Finance degree

Tools

PeopleSoft

SAP Ariba

Concur Expense

Microsoft Office

Job description

Position Summary

The US Payment Operations team is responsible for processing the accounts payable and cash management transactions for the Americas. This position is responsible for maintaining vendor and employee master records and activities supporting the onboarding of new vendors and employees, and maintaining accurate payment instructions and contact information. the annual 1099 reporting process. The ideal candidate has a solid understanding of accounts payable systems and processes, is detail-oriented, has excellent organization and communication skills and able to make significant contributions in a fast pace, heavy volume, multi-competing environment.

In-Office Requirement

4 days per week

Primary Responsibilities

Vendor Management Activities

• Lead efforts for new vendors and modifications inGPM, which includes the following tasks:
  • Verifying completeness and accuracy of supporting documentation, tax forms wiring instructions and contact information;
  • Performing risk assessment for new vendors;
  • Coordinating with internal stakeholders and vendors on status of request and/or additional documentation or support;
• Perform call-back confirmations for all vendors to verify all information not limited to, wiring instructions and contact information.
• Review and action invoice decisions for automated vendor requests, and clear daily GPM vendor decision.
• Review and update vendor FATCA classifications.
• Assist with monthly 1099 transaction reviews, updating or correcting vendor profiles as required, and contribute to the annual 1099 reporting process.

Other Responsibilities

• Provide excellent customer service to internal and external business partners.
• Monitor inquiries received through the ServiceNow portal: identify, prioritize, resolve, track and/or elevate urgent issues appropriately.
• Lead annual vendor review and clean-up process.
• Serve as back up for the employee setup and modification requests to support reimbursement.
  • Perform call-back confirmations for employees to verify wiring instructions and contact information for adhoc items.
• Special projects as needed.

Requirements

Education & Certificates

• Associate or Bachelor's degree in Accounting or Finance field preferred, along with relevant experience in related industry

Professional Experience

• Minimum 1 year of experience in an Accounting, Banking or Payment processing environment
• Fundamental understanding of Accounts Payable and Accounting
• Ability to complete tasks in a fast-paced, competing priority, high-volume and deadline driven environment
• Strong communication, organization, time management skills, with a demonstrated track record in performance and accurate, timely task completion
• Strong attention to detail
• Proactive and able to independently identify issues
• Excellent customer service, ability to provide accurate and timely support for internal and external stakeholders
• Strong working knowledge of PeopleSoft, SAP Ariba, Concur Expense, and Microsoft Suite, preferred

The compensation range for this role is specific to Washington, DC and takes into account a wide range of factors including but not limited to the skill sets required/preferred; prior experience and training; licenses and/or certifications. The anticipated base salary range for this role is $65,000 to $75,000. In addition to the base salary, the hired professional will enjoy a comprehensive benefits package spanning retirement benefits, health insurance, life insurance and disability, paid time off, paid holidays, family planning benefits and various wellness programs. Additionally, the hired professional may also be eligible to participate in an annual discretionary incentive program, the award of which will be dependent on various factors, including, without limitation, individual and organizational performance. Due to the high volume of candidates, please be advised that only candidates selected to interview will be contacted by Carlyle.