Payment Operations Specialist

Free resume; United States; Remote; USD 70,000 - 100,000; Full time

Job summary

Utopia is seeking a detail-oriented Payment Operations Specialist to join our finance team. You will support day-to-day payment workflows, reconcile transactions, and contribute to financial reporting, ensuring accuracy and timeliness.

You will collaborate with internal finance and accounting teams as well as external banking partners in a fast-paced, process-driven environment. This is an excellent opportunity for someone early in their finance career to gain hands-on experience in payments

Qualifications

• Experience in processing payments and reconciling accounts.
• Proven ability to work under tight deadlines and handle high-volume workloads.
• Demonstrated attention to detail in financial tasks.

Responsibilities

• Payment processing – execute domestic and international transactions; verify payment details and authorizations
• Exception handling – identify, investigate, and resolve payment failures, chargebacks, and discrepancies
• Reporting – prepare daily cash position reports, payment summaries, and operations dashboards
• Process improvement – document workflows; flag inefficiencies and suggest automation opportunities
• Compliance support – ensure transactions adhere to AML, KYC, and internal control policies

Skills

Payment processing

Bank reconciliation

AML/KYC compliance

Attention to detail

Reporting

Deadline-driven

Education

Degree in Finance/Accounting/Economics/Business

Job description

Job Description

UtopiaÂis an ultra-luxury hospitality and lifestyle brand creating a global ecosystem of properties and experiences.

We develop private villa retreats in beautiful locations around the world, each with high-end service.ÂUtopiaÂalso offers a wider ecosystem of leisure experiences and services available both to those staying on property and to external visitors.

UtopiaÂdesigns and builds its properties in-house. Our projects span the full journey: from concept and architecture to construction, interiors, landscape, guest experience, and long-term operation. For architects and designers, this means contributing on properties from the ground up, with the ability to influence how each place is planned, built, and experienced. For hospitality professionals, it means collaborating with a brand where service is personal, attentive, and built around each guestâs stay.

Weâre a young, ambitious team with high standards and a hands-on approach. We value strong ideas, practical thinking, attention to detail, and people who are ready to take ownership of their part of each project. If youâre interested in architecture, design, hospitality, or guest experience, we invite you to explore opportunities withÂUtopia.

About the role

We are looking for a detail-oriented and motivated Payment Operations Specialist to join our finance team. You will support the day-to-day execution of payment workflows, reconciliation processes, and financial reporting â playing a critical part in ensuring money moves accurately and on time.

You will collaborate closely with internal finance and accounting teams as well as external banking and payment providers. This is an excellent opportunity for someone early in their finance career who is eager to build hands-on experience in financial operations within a fast-paced, process-driven environment.

We value precision, ownership, and a proactive mindset. If you take pride in getting the details right and want to grow within a team that handles real financial responsibility, we'd love to hear from you.

Responsibilities

• Payment processing â execute domestic and international transactions; verify payment details and authorizations
• Exception handling â identify, investigate, and resolve payment failures, chargebacks, and discrepancies
• Reporting â prepare daily cash position reports, payment summaries, and operations dashboards
• Process improvement â document workflows; flag inefficiencies and suggest automation opportunities
• Compliance support â ensure transactions adhere to AML, KYC, and internal control policies
• Degree in Finance, Accounting, Economics, or Business
• 2-3 years of experience in similar role
• Experience with payment processing and bank reconciliation
• Comfortable meeting tight deadlines and high-volume work
• Demonstrated attention to detail â reconciliation, auditing, or data entry examples
• Fluency in English

Nice-to-have:

Fluency in one (or more) languages below:

• Russian
• Spanish
• Portuguese
• Remote first environment and collaboration in LATAM time zone
• Work on international luxury hospitality projects
• A truly global team (30+ nationalities)
• Growth opportunities within the Financial function as we scale
• The chance to help build a luxury hospitality brand aiming to become #1 worldwide