Payment Correspondence Processor II

LERETA, LLC; Pomona (CA); On-site; USD 23,000 - 29,000; Full time

Job summary

LERETA, LLC in Pomona, CA is seeking a Payment & Correspondence Processor II to support the Payment & Correspondence Team. You will handle outgoing bill requests, review tax bill details, process mail, and monitor funds to ensure timely remittance.

The role requires strong attention to detail, the ability to meet deadlines, proficiency with 10-key and Excel, and teamwork to assist during peak cycles. This position offers stable hours and opportunities for advancement within the department.

Qualifications

• High School Diploma or equivalent.
• 6–12 months experience as Payment and Correspondence Specialist I or equivalent.
• Intermediate knowledge of Payment & Correspondence databases.
• Intermediate knowledge of LERETA>Mainframe and platforms for processing
• Intermediate knowledge of tax cycles including state and agency requirements.

Responsibilities

• Process outgoing tax bill requests and registrations to authorities.
• Open incoming mail, sort and index documents; verify contract information.
• Monitor EFT/ACH and checks; balance prior to remittance.
• Prepare timely reporting files for lenders and maintain organized documents.
• Assist team during peak cycles and train new members as needed.

Skills

Typing 50 wpm

10-key by touch

Team player

Effective communication

Education

High School Diploma or equivalent

Job description

The Payment & Correspondence Processor II supports the main functions of the Payment & Correspondence Team and has a wide range of responsibilities in some or more of the following areas: Outgoing manual bill requests to taxing authorities, tax bill review - keying and verifying amounts, bill vault - reporting to our customers, incoming mail sorting, letter correspondence, and monitoring EFT/ACH funds and physical checks for balancing prior to accurate payment remittance. All functions of this team require attention to detail and ensuring deadlines are consistently met.

Borrower & Agency Notification Letters

• Issues Delinquent Tax Notification letters to mitigate homeowner impact to their escrow account
• Responsible for the analysis and approval of outbound files to customers and vendors
• Create manual letters via mail merge
• Interacts with print vendors regarding production assignments or concerns
• Tag letters with ADA requirements for customers online accessibility
• Monitors regulatory requirements for NJME2 and NY953 Letters

Borrower Mail

• Opens incoming mail, date-stamp, sort and prioritize within 24hrs
• Identifies contract information, image, and index incoming mail
• Researches, identifies and returns mail that was incorrectly received
• Validates POP (Proof of Payment) documentation from borrowers for authenticity, updates system of record with findings, and creates acknowledgement letters
• Researches “undeliverable” return mail for BNA errors and notifies clients

Bill Processing

• Prepares outgoing bill requests and registrations to taxing authorities
• Opens incoming mail from taxing authorities and routes to appropriate process
• Authenticates all tax bills received and confirms correct taxing authority mailing address, phone number, contact information and due dates
• Utilizes 10-Key tax amounts into LERETA’s TCSL (Tax C Service Search Listing) System
• Images and indexes customer documents for proper uploading to LERETA’s WebXtender System
• Distributes outsourcing mail according to lender approved mail matrix. In some cases, in Lender Servicing systems; MSP, FiServ, Mortgage SERV, LSAMS, etc.
• Prepares outgoing tax amount reports to lenders
• Matches necessary bills to report listings for clean organized packages to the lenders
• Initiates and prepares timely and accurate reporting files for various lenders

Payment Processing

• Cash Management - Expedites the identification of incoming electronic funds and lender checks to key check details into payment database for mass payments
• Balance Sheet - Accurately balances funds for mass payments to taxing authorities in conjunction with ELD (Economic Loss Date) to ensure timely remittance. Reviews daily cash flow to ensure account reconciliation prior to remittance of funds to the taxing authority
• Frequently analyzes prioritization of work and projects by creating, manipulating, and utilizing excel spreadsheets
• Files and pulls necessary tax bills for payment processing. Matches necessary bills to payment listings for clean organized payment packages to the taxing authorities
• Evaluates position of funds in-house against various service level agreements to determine best processing path supporting team goals and customer expectations
• Utilizes internal controls such as internal DCP (Daily Cash Position) report to monitor funds payable to LERETA and all other electronic funds for taxing authorities
• Initiates and prepares timely and accurate electronic funds transfers to various taxing authorities
• Uploads payment file details to taxing authorities vendor websites (Auto Agent, GovTech, and Grant Street) and ensure that procedures and policies are followed for excess funds during upload

Customer Service & Request

• Responds to mortgage lenders and taxing authorities by utilizing effective verbal and written communication in a prompt and accurate manner
• Assists with slightly more difficult research as needed for complaints and escalated mattersCompiles documentation to respond to regulatory audits (REGAB, SSAE18) and customer audit requests

Quality Control & Production

• Provides details of quality issues found throughout process to immediate Team Lead or Supervisor
• Accurately prepares production/statistical reports as applicable
• Maintains/exceeds production standards while continuously pushing to increase productivity

Teamwork

• Effectively communicates ideas and opportunities to increase processing efficiencies
• Escalates compliance or variance concerns to Management Team
• Builds effective working relationships and collaborates as a team player

Department Support & Training

• Supports new ideas, policies, or procedures
• Assists Payment & Correspondence Lead and/or Payment & Correspondence Supervisor with identifying issues with team members
• Assists Payment & Correspondence Lead and/or Payment & Correspondence Supervisor with delegating of work during peak cycles
• Assists Payment & Correspondence I with difficult and/or exceptions to the normal process

Assists with training of fellow team members, specifically temporary team members that are brought on during peak cycles

Core Competencies

• Must be able to type 50 wpm
• Must be able to use 10-key by touch; 9k or above with 98% accuracy
• Must be a team player and can work in a team environment
• Must possess effective communication skills, both written and verbal
• Must be able to work in a fast-paced, high volume, and customer-focused environment
• Must be able to accurately meet deadlines and work overtime during peak seasons (as needed)

Required Education/Experience

• High School Diploma or equivalent
• Six (6) to twelve (12) months experience as Payment and Correspondence Specialist I or equivalent
• Intermediate knowledge and understanding of Payment & Correspondence Team Databases (Bill Acquisition and/or Payment)
• Intermediate knowledge and understanding of LERETA’s Mainframe and platforms for processing
• Intermediate knowledge of LERETA’s tax cycles including higher level of complexity pertaining to state and agency requirements

Salary Range: $17.16 - $21.45

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

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