Patient Services Representative – Orthopaedics, Full-Time, Days

The University of Chicago Medicine; Chicago (IL); On-site; USD 37,000 - 46,000; Full time

Job summary

UChicago Medicine is seeking a Patient Services Representative for the Orthopaedic Clinic at DCAM in Chicago. You will register patients, gather demographics, verify insurance, and assist with scheduling and billing in a fast-paced academic healthcare setting.

The role emphasizes excellent customer service, accurate data handling, and collaboration with care teams to streamline patient flow and financial counseling.

Qualifications

• High School Diploma required.
• Excellent interpersonal and customer service skills.
• Ability to balance multiple priorities and handle challenging situations.
• Strong verbal communication skills and accurate data entry.

Responsibilities

• Register and greet patients, collect demographics and insurance information.
• Perform pre- and post-billing tasks and respond to patient inquiries.
• Verify insurance coverage and obtain authorizations as needed.
• Provide financial counseling and explain hospital policies.
• Assist with scheduling, discharge, and transfer processes.

Skills

Interpersonal skills

Customer service

Verbal communication

Multitasking

Typing 35 wpm

Basic data entry

Epic system knowledge

Education

High School Diploma

Associate or Bachelor’s preferred

Tools

Epic

Cadence Scheduling

Point of Service Collection

Computer systems

Job description

Job Description

Be a part of a world-class academic healthcare system at UChicago Medicine as a Patient Services Representative with our Orthopaedic clinic in DCAM.

The University of Chicago Department of Orthopaedic Surgery and Rehabilitation Medicine provides innovative surgical care and advanced training for tomorrow’s surgical leaders. We are committed to not only meeting but exceeding the patient experience.

In this role, the Patient Services Representative schedules medical procedures and services, creates reservations, performs preadmission, registration, discharge and transfer processes. They provide excellent customer service, assists patients with financial and billing inquiries and perform collection functions.

Essential Job Functions:

• Greets and registers patients upon arrival, collects patient demographics, referrals, guarantor, insurance and other billing information; interviews patients and other parties to obtain information
• Performs pre and post-billing functions, responds to patient inquiries in-person and via written correspondence, resolves patient charge disputes and processes patient refunds
• Verifies insurance coverage; obtains authorization from managed care companies to cover outpatient services; works with the Managed Care office to identify and interpret contracts governing patient care
• Identifies patients unable to meet complexity/payer mix requirements; provide assistance to identify a community resource for follow up care that matches their clinical needs
• Provides financial counseling to patients and their families; explains hospital policies, including payment and credit policies
• Identifies adjustments/discounts on claims, initiates resolution of accounts placed with collection agencies, receives and processes payments and works with patients to make payment arrangements balances due
• Initiates problem solving to resolve patient questions/complaints and refers escalated concerns to appropriate sources for resolution
• Prepares various correspondence and reports, clinic consultation notes, referral letters and other departmental correspondence; maintains correspondence files
• Answers incoming calls and assists with general clerical duties as needed within the department

Required Qualifications:

• High School Diploma
• Excellent interpersonal skills, including the ability to establish and maintain effective relationships with patients, physicians, management, staff and other customers
• Exceptional customer service skills including the ability to use independent thinking, sound judgment and creativity when resolving customer issues
• Ability to balance multiple priorities and effectively handle challenging situations
• Excellent verbal communication skills
• Basic office skills including 35 wpm typing and 4500 key stokes an hour
• Ability to accurately and efficiently enter alpha numeric data on screen
• Knowledge of basic medical terminology
• Ability to use personal computers and select software applications including Epic
• Successful completion of competencies related to the Cadence Scheduling system
• Successful completion of competencies related to the Point of Service Collection policy

Preferred Qualifications:

• Associate or Bachelor’s Degree preferred
• Prior experience in a practice setting preferred including in depth knowledge of appropriate insurance protocols

Position Details:

• Job Type/FTE: Full Time (1.0 FTE)
• Shift: Days – 9:00 am – 5:30 pm
• Work Location: Onsite – DCAM
• Unit/Department: Orthopaedic Clinic
• CBA Code: 743 Clerical

Why Join Us

We’ve been at the forefront of medicine since 1899. We provide superior healthcare with compassion, always mindful that each patient is a person, an individual. To accomplish this, we need employees with passion, talent and commitment… with patients and with each other. We’re in this together: working to advance medical innovation, serve the health needs of the community, and move our collective knowledge forward. If you’d like to add enriching human life to your profile, UChicago Medicine is for you. Here at the forefront, we’re doing work that really matters. Join us. Bring your passion.

UChicago Medicine is growing; discover how you can be a part of this pursuit of excellence at: UChicago Medicine Career Opportunities.

UChicago Medicine is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, ethnicity, ancestry, sex, sexual orientation, gender identity, marital status, civil union status, parental status, religion, national origin, age, disability, veteran status and other legally protected characteristics.

Must comply with UChicago Medicine’s COVID-19 Vaccination requirement as a condition of employment. If you have already received the vaccination, you must provide proof as part of the pre-employment process. This is in addition to your compliance with the Flu Vaccination requirement as well. Medical and religious exemptions will be considered consistent with applicable law. Lastly, a pre-employment physical, drug screening, and background check are also required for all employees prior to hire.

++Compensation & Benefits Overview++

UChicago Medicine is committed to transparency in compensation and benefits. The pay range provided reflects the anticipated wage or salary reasonably expected to be offered for the position.

The pay range is based on a full-time equivalent (1.0 FTE) and is reflective of current market data, reviewed on an annual basis. Compensation offered at the time of hire will vary based on candidate qualifications and experience and organizational considerations, such as internal equity. Pay ranges for employees subject to Collective Bargaining Agreements are negotiated by the medical center and their respective union.

Review the full complement of benefit options for eligible roles at Benefits – UChicago Medicine.