OR Scheduling Coordinator, Full-Time, Days

UChicago Medicine; Illinois; On-site; USD 42,000 - 60,000; Full time

Job summary

UChicago Medicine is seeking a dedicated Surgery Scheduler to manage the scheduling of surgical cases for assigned physicians and to oversee block scheduling templates. The role involves coordinating with physician offices, maintaining EMR templates, developing consent forms, and collecting required documentation for surgeries.

The ideal candidate will have 2+ years of healthcare scheduling experience, familiarity with CPT codes, and the ability to work calmly under pressure while protecting

Qualifications

• Must have healthcare scheduling experience.
• Experience with surgical scheduling and CPT codes is preferred.
• Ability to maintain patient confidentiality and handle sensitive information.

Responsibilities

• Schedule surgical cases and prepare consent templates.
• Coordinate with surgeon offices and verify patient records and CPT codes.
• Perform front desk duties including patient registration and payments.
• Cross-train on insurance verification and office duties.

Skills

Healthcare scheduling

EMR systems

Calm under pressure

Confidentiality

Medical terminology

Education

High School Diploma/GED

Bachelor’s degree

Tools

EMR systems

Job description

Job Description

Under the supervision of the Office Manager, this position is responsible for scheduling surgeries for assigned physicians and overseeing all surgery scheduling. Responsibilities include coordinating surgical procedures with physician offices, scheduling cases in EMR and maintaining templates (block schedule), developing surgery consents and patient folders, and collecting necessary documentation for surgeries. This individual works closely with patients, physicians, and office schedulers to provide accurate, timely, and responsive scheduling procedures. The surgery scheduler will be cross trained on the front desk as well as insurance verification.

Job Description

Under the supervision of the Office Manager, this position is responsible for scheduling surgeries for assigned physicians and overseeing all surgery scheduling. Responsibilities include coordinating surgical procedures with physician offices, scheduling cases in EMR and maintaining templates (block schedule), developing surgery consents and patient folders, and collecting necessary documentation for surgeries. This individual works closely with patients, physicians, and office schedulers to provide accurate, timely, and responsive scheduling procedures. The surgery scheduler will be cross trained on the front desk as well as insurance verification.

Primary Job Functions

• Scheduling of surgical cases, consent preparation, surgical block maintenance
• Communication with surgeon’s offices and verification of patient records, correct CPT codes, correct surgical procedures, coordinates and communicates changes to existing schedule with appropriate departments/staff and makes adjustments to ensure maximum utilization of rooms and equipment.
• Front desk duties – patient registration, collection of payments
• Performs other duties assigned.

Qualifications

• High School Diploma/GED or Bachelor’s Degree required
• 2+ years of relevant experience in healthcare setting
• Minimum 1 year of work experience in surgery scheduling
• Ability to react calmly and effectively in emergency situations
• Ability to utilize electronic medical record system(s)
• Ability to maintain confidentiality of patient information
• A thorough understanding and knowledge of medical terminology, different surgery types, CPT codes, medical equipment

License Or Certifications

• Cardiopulmonary Resuscitation (CPR) certification must be obtained within 30-days of hire.

Position Details:

• Job Type/FTE: Full Time (1.0 FTE)
• Shift: Days –
• Unit/Department: MultiSpecialty Cancer Clinics- Crown Point IN
• CBA Code: Non-Union

Statement Of Other Duties

This document describes the major duties, responsibilities and authorities of this job, and is not intended to be a complete list of all tasks and functions. It should be understood, therefore, that incumbents may be asked to perform job-related duties beyond those explicitly described.

All employees are required to familiarize themselves and continually comply with all federal and state health care laws, regulations and rules (including Medicare and Medicaid billing requirements which are applicable to the employee's job duties). Any employee who becomes aware of possible noncompliance with applicable laws is required to promptly report such possible noncompliance to his or her immediate manager or The University of Chicago Medical Center Compliance Resource Line. No adverse action or any form of retaliation shall be taken by the Hospitals against any employee because of that person's good faith report of possible noncompliance.

UCMC is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at UCMC are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. UCMC will not tolerate discrimination or harassment based on any of these characteristics.

About Us

We’ve been at the forefront of medicine since 1899. We provide superior healthcare with compassion, always mindful that each patient is a person, an individual. To accomplish this, we need employees with passion, talent and commitment… with patients and with each other. We’re in this together: working to advance medical innovation, serve the health needs of the community, and move our collective knowledge forward. If you’d like to add enriching human life to your profile, UChicago Medicine is for you. Here at the forefront, we’re doing work that really matters. Join us. Bring your passion.

UChicago Medicine is growing; discover how you can be a part of this pursuit of excellence at: UChicago Medicine Career Opportunities

UChicago Medicine is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, ethnicity, ancestry, sex, sexual orientation, gender identity, marital status, civil union status, parental status, religion, national origin, age, disability, veteran status and other legally protected characteristics.

As a condition of employment, all employees are required to complete a pre-employment physical, background check, drug screening, and comply with the flu vaccination requirements prior to hire. Medical and religious exemptions will be considered for flu vaccination consistent with applicable law.

Compensation & Benefits Overview

UChicago Medicine is committed to transparency in compensation and benefits. The pay range provided reflects the anticipated wage or salary reasonably expected to be offered for the position.

The pay range is based on a full-time equivalent (1.0 FTE) and is reflective of current market data, reviewed on an annual basis. Compensation offered at the time of hire will vary based on candidate qualifications and experience and organizational considerations, such as internal equity. Pay ranges for employees subject to Collective Bargaining Agreements are negotiated by the medical center and their respective union.

Review the full complement of benefit options for eligible roles at Benefits - UChicago Medicine.