Patient Services Representative - Neuroscience Institute

EvergreenHealth

Kirkland (WA)

On-site

USD 31,000 - 50,000

Full time

5 days ago

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Benefits offered by this job

Medical Insurance

Vision Insurance

Dental Insurance

401(a) retirement plan

457(b) plan

Paid Time Off

Tuition assistance

Parking

Job summary

EvergreenHealth is seeking a Patient Access Specialist to serve as the first contact for patients in a high-volume clinical setting. You will support pre-registration, scheduling, check-in and billing processes while delivering excellent patient care and service.

The role requires strong communication, problem-solving, and multi-tasking abilities. Benefits include comprehensive health plans, retirement options, and paid time off. This on-site position is based in Kirkland, WA.

Qualifications

High School diploma or equivalent.
1 year of experience in a customer service role.
Excellent interpersonal communication and the capacity to communicate with diverse individuals.
Ability to problem solve, stay calm under pressure and present oneself professionally.
Strong written communication and legibility.
Ability to work independently and in a team.
Active listening and de-escalation when appropriate.
Ability to prioritize multiple tasks and follow protocols.

Responsibilities

Coordinate patient scheduling for in-person or virtual visits, optimize provider schedules.
Handle multi-line phone system and direct urgent cases to clinical staff.
Explain insurance coverage concepts and assist with portal enrollment.
Assist patients with paperwork and check-in procedures.
Manage patient outreach communications and referrals.
Support infection control and maintain tidy waiting and staff areas.

Skills

Excellent interpersonal communication

Problem solving

Calm under pressure

Written communication

Independent work

Team collaboration

Active listening

Multi-tasking

Customer service

Education

High School diploma or equivalent

Tools

Windows-based software

Job description

Wage Range: $22.59 - $36.14 per hour
Sign-On Bonus: Up to $3,000 for those new to EvergreenHealth

Posted wage ranges represent the entire range from minimum to maximum. For jobs with more than one level, the posted range reflects the minimum of the lowest level and the maximum of the highest level. Some positions also offer additional premiums based on shift, certifications or degrees. Job offers are determined based on a candidate's years of relevant experience, level of education and internal equity.

Job Summary:

Serves as the first point-of-contact for patients in a fast-paced clinical environment and utilizes exceptional customer service skills to coordinate care and provide an excellent patient experience. Responsibilities include pre-registration/scheduling, registration/check in, message and queue management, medical records request management, referral management, and billing/payment processing/charge reconciliation.

Primary Duties

Coordinates all aspects of patient scheduling to include creating initial and follow up in-person or virtual visit appointments; rescheduling, cancelling and managing self-scheduled appointments in a fashion that meets patient care needs and optimizes provider schedules.
Manages multi-line telephone system (incoming and outgoing). Follows guidelines to identify and direct patients calling with emergent/urgent symptoms to appropriate clinical staff for screening.
Sets up and verifiesactive and contracted insurance coverage in multiple systems and/or educates patients on co-insurance/co-pay, self-pay, L&I, MVA, Medicaid, Medicare/Medicare Advantage, etc.
Enrolls patient on patient portal and explains its attributes, benefits and recommended use.
Requests, confirms and validates interpreter services.
Greets patients and completes check-in process. Directs and assists patients with completion of appropriate paperwork.
Monitors various group Message Pools and responds to patient requests, questions and concerns within established organizational timelines.
Coordinatesemergentoradd-onpatient care requests with clinical team and provider.
Manages appointment queues (Ex. future appointment orders; cancellation list; wait list).
Prepares, documents and sends various patient outreach communications.
Initiates outside medical record requests by requesting materials from admissions and emergency departments, physicians and other authorized hospital staff to support provider visits and closure of care gaps for Health Maintenance. Prepares and scans documents for Health Information Management department processing.
Manages incoming referrals through clinic documentation and established tracking protocol. Facilitates communication between the clinic, patient and insurance company, as required.
Identifies and collects copayments in adherence with organizational goals.
Cultivates EvergreenHealth culture of community by supporting new staff training.
Monitors and maintains tidy patient waiting and staff work areas in accordance with infection control standards and safety protocols.
Orders and restocks patient forms and non-medical supplies.
Files, faxes, scans, photocopies and distributes mail.
Performs open and close duties, which vary from clinic to clinic.
Performs other duties as assigned.

Accountabilities/Competencies

Proficiency in reading, writing, comprehending and speaking English as required for business necessity.
Accountability for HIPAA privacy and security standards within the department or assigned nursing unit.
Must possess basic skills to use Microsoft Office, specialized software and electronic office equipment.
Adheres to organizational patient safety standards relevant to the department or assigned nursing unit.
Prepares patient packets and assists in preparing patient charts for office visits
Prints Appointment List for Next Day Schedule.

Minimum Qualifications

High School diploma or equivalent
1 year of experience in a customer service role
Excellent interpersonal communication skills, including the capacity to communicate with a diverse range of individuals and dispositions.
Ability to problem solve, stay calm under pressure and present oneself in a pleasant and professional manner when responding to inquiries from EH staff and patients (Ex. service recovery).
Strong written communication skills, including ability to spell accurately and write legibly.
Ability to work independently, show initiative and work productively within a team environment.
Actively listen to and validate patient conversations. Employ de-escalating techniques as appropriate.
Ability to prioritize multiple tasks and ability to access, analyze and apply concepts associated with protocols, policy and guidelines.
Keyboarding skills and working knowledge of Windows based software systems

REQUIRED for the position:

High School diploma or equivalent
1 year of experience in a customer service role
Excellent interpersonal communication skills, including the capacity to communicate with a diverse range of individuals and dispositions.
Ability to problem solve, stay calm under pressure and present oneself in a pleasant and professional manner when responding to inquiries from EH staff and patients (Ex. service recovery).
Strong written communication skills, including ability to spell accurately and write legibly.
Ability to work independently, show initiative and work productively within a team environment.
Actively listen to and validate patient conversations. Employ de-escalating techniques as appropriate.
Ability to prioritize multiple tasks and ability to access, analyze and apply concepts associated with protocols, policy and guidelines.
Keyboarding skills and working knowledge of Windows based software systems

DESIRED for the position:

Previous experience in a medical reception or similar administrative role
Knowledge of basic medical terminology/common medications
Knowledge and experience accessing/verifying insurance coverage. Experience using Real Time Eligibility (RTE) Payer/Insurance Portals.
Electronic Medical Record (EMR) experience, preferably Cerner.
Familiarity with HIPAA and other health industry compliance standards

Benefit Information:

Choices that care for you and your family
At EvergreenHealth, we appreciate our employees’ commitment and contribution to our success. We are proud to offer a suite of quality benefits and resources that are comprehensive, flexible, and competitive to help our staff and their loved ones maintain and improve health and financial well-being.