Patient Services Rep

EvergreenHealth

Bothell (WA)

On-site

USD 31,000 - 50,000

Full time

14 days+

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Benefits offered by this job

Medical, vision and dental insurance

Paid Time Off/Vacation

Tuition assistance

Job summary

EvergreenHealth in Bothell, WA seeks a patient services representative to be the first point of contact in a fast-paced clinical environment. You will coordinate care, schedule visits, check in patients, manage insurance interactions and billing tasks to ensure a smooth patient experience.

The role emphasizes strong communication, multitasking, and teamwork. Training provided; experience in medical reception and Epic EMR is a plus.

Qualifications

High School diploma or equivalent.
1 year of experience in a customer service role.
Excellent interpersonal communication skills with diverse individuals.
Ability to problem solve, stay calm under pressure and present oneself professionally.
Strong written communication and legible spelling.
Ability to work independently and in a team environment.
Active listening and de-escalation skills.
Ability to prioritize multiple tasks; familiarity with Windows-based software.

Responsibilities

Coordinate all aspects of patient scheduling, including initial and follow-up in-person or virtual visits.
Manage multi-line phone system and direct urgent calls to appropriate staff.
Set up and verify insurance coverage in multiple systems and educate patients on costs.
Enroll patients on the patient portal and explain its benefits.
Request and validate interpreter services as needed.
Greet patients, complete check-in, and assist with paperwork.
Monitor patient communications and respond within timelines.
Coordinate messages between staff and providers.
Manage appointment queues and outreach communications.
Handle outside medical record requests for care gaps and visits.

Skills

Customer service

Interpersonal communication

Problem solving

Written communication

Independent working

Teamwork

Active listening

Multitasking

Keyboarding

Windows software

Education

High School diploma or equivalent

Tools

Epic EMR

Real Time Eligibility portals

Job description

Wage Range: $22.59 - $36.14 per hour

Posted wage ranges represent the entire range from minimum to maximum. For jobs with more than one level, the posted range reflects the minimum of the lowest level and the maximum of the highest level. Some positions also offer additional premiums based on shift, certifications or degrees. Job offers are determined based on a candidate's years of relevant experience, level of education and internal equity.

Job Summary:

Serves as the first point-of-contact for patients in a fast-paced clinical environment and utilizes exceptional customer service skills to coordinate care and provide an excellent patient experience. Responsibilities include pre-registration/scheduling, registration/check in, message and queue management, medical records request management, referral management, and billing/payment processing/charge reconciliation.

Primary Duties:

Coordinates all aspects of patient scheduling to include creating initial and follow up in-person or virtual visit appointments; rescheduling, cancelling and managing self-scheduled appointments in a fashion that meets patient care needs and optimizes provider schedules.
Manages multi-line telephone system (incoming and outgoing). Follows guidelines to identify and direct patients calling with emergent/urgent symptoms to appropriate clinical staff for screening.
Sets up and verifies active and contracted insurance coverage in multiple systems and/or educates patients on co-insurance/co-pay, self-pay, L&I, MVA, Medicaid, Medicare/Medicare Advantage, etc.
Enrolls patient on patient portal and explains its attributes, benefits and recommended use.
Requests, confirms and validates interpreter services.
Greets patients and completes check-in process. Directs and assists patients with completion of appropriate paperwork.
Monitors various group Message Pools and responds to patient requests, questions and concerns within established organizational timelines.
Takes complete and accurate messages and coordinate communication between appropriate interdisciplinary staff. Coordinates emergent or add-on patient care requests with clinical team and provider.
Manages appointment queues (Ex. future appointment orders; cancellation list; wait list).
Prepares, documents and sends various patient outreach communications.
Initiates outside medical record requests by requesting materials from admissions and emergency departments, physicians and other authorized hospital staff to support provider visits and closure of care gaps for Health Maintenance. Prepares and scans documents for Health Information Management department processing.
Manages incoming referrals through clinic documentation and established tracking protocol. Facilitates communication between the clinic, patient and insurance company, as required.
Identifies and collects copayments in adherence with organizational goals.
Cultivates EvergreenHealth culture of community by supporting new staff training.
Monitors and maintains tidy patient waiting and staff work areas in accordance with infection control standards and safety protocols.
Orders and restocks patient forms and non-medical supplies.
Files, faxes, scans, photocopies and distributes mail.
Performs open and close duties, which vary from clinic to clinic.
Performs other duties as assigned.

License, Certification, Education or Experience:

REQUIREDfor the position:

High School diploma or equivalent
1 year of experience in a customer service role
Excellent interpersonal communication skills, including the capacity to communicate with a diverse range of individuals and dispositions.
Ability to problem solve, stay calm under pressure and present oneself in a pleasant and professional manner when responding to inquiries from EH staff and patients (Ex. service recovery).
Strong written communication skills, including ability to spell accurately and write legibly.
Ability to work independently, show initiative and work productively within a team environment.
Actively listen to and validate patient conversations. Employ de-escalating techniques as appropriate.
Ability to prioritize multiple tasks and ability to access, analyze and apply concepts associated with protocols, policy and guidelines.
Keyboarding skills and working knowledge of Windows based software systems.

DESIREDfor the position:

Previous experience in a medical reception or similar administrative role
Knowledge of basic medical terminology/common medications
Knowledge and experience accessing/verifying insurance coverage. Experience using Real Time Eligibility (RTE) Payer/Insurance Portals.
Electronic Medical Record (EMR) experience, preferably Epic
Familiarity with HIPAA and other health industry compliance standards

Benefit Information:

Choices that care for you and your family

At EvergreenHealth, we appreciate our employees’ commitment and contribution to our success. We are proud to offer a suite of quality benefits and resources that are comprehensive, flexible, and competitive to help our staff and their loved ones maintain and improve health and financial well-being.