PATIENT SERVICES REPRESENTATIVE (3773)

CVHS HEALTH SERVICES; Petersburg (VA); On-site; USD 47,345,000 - 63,327,000; Full time

Benefits offered by this job

PSLF eligible

Retirement plan 5%

Comprehensive benefits

EHR: eClinicalWorks

License & tuition reimbursement

10 paid holidays

Vacation after 90 days

Job summary

CVHS Health Services in Petersburg, VA is seeking a Front Desk/Medical Records Clerk to greet patients, collect demographics and insurance data, and ensure accurate EMR updates. You will check patients in, secure authorizations, and enter visits and payments into the EMR system.

The role also includes explaining charges, preparing daily reconciliations, handling referrals, and coordinating with outreach programs while promoting a patient-centered practice.

Qualifications

• High school diploma or equivalent.
• Prefer experience in medical office environments and with office systems.
• Familiarity with patient confidentiality and EMR workflows.

Responsibilities

• Greet patients and direct to proper area.
• Update demographics and insurance data in EMR.
• Check in patients with updated demographics and insurance information.
• Obtain necessary authorizations from outside providers.
• Enter medical, pharmacy, transportation, and other visits into the system.
• Collect payments and explain charges at checkout.
• Maintain appointment records and notify patients of changes.
• Handle referrals and follow-up on no-shows.

Skills

Detail oriented

Excellent customer service

Teamwork

Work well under pressure

Accuracy

Telephone skills

Confidentiality

Plan and coordinate work

Education

High school graduate

Medical office experience preferred

Experience with medical office systems

Job description

Job Details

• Job Location: Petersburg, VA 23083
• Position Type: Full Time
• Salary Range: $16.50 - $22.10 Hourly

Position Highlights

• Public Service Loan Forgiveness (PSLF) Eligible Employer: CVHS is a 501(c)(3) non-profit organization
• Retirement Plan with 5% Employer Contribution to the retirement plan (no employee contribution required)
• Comprehensive Benefits Package including Health with no co-pay, Dental, Vision, Disability, Wellness Reimbursement, and more
• Fully Integrated Electronic Health Record (EHR) - eClinicalWorks (eCW)
• License reimbursement and tuition reimbursement
• 10 Employer-Paid Holidays Per Year
• Vacation time available after 90 days of employment.

ESSENTIAL JOB FUNCTIONS:

• Greets patients on their arrival and directs to proper area.
• Updates patient demographic and insurance information into the electronic medical records for new patients and makes changes, as necessary, to existing patient accounts.
• Assures that all patients are checked in with demographics, insurance and slide information updated.
• Secures appropriate authorization from outside providers as necessary.
• Enters medical, pharmacy, transportation and ancillary service visits and related cash payments, into the computer system.
• Generate STAT referrals as assigned.
• Collects payments for services, current and past at time of check out.
• Explains patient charges at time of check out.
• Prepares daily reconciliation of input data to computer output for daily charges and payments.
• Prepares daily bank deposit of cash received.
• Delivers bank deposits to bank as necessary.
• Answers patient questions regarding their accounts, and recommend balance adjustments as appropriate.
• Maintains accurate and up to date computerized appointment system. Records appointments scheduled, canceled or broken. Notifies patients and staff of cancellation or schedule changes.
• Assures that daily No-Shows are marked in EMR system and provider is notified.
• Explains CVHS services and appropriate patient policies and procedures.
• Identifies patients who might qualify for financial assistance.
• Make appropriate referral to CVHS outreach enrollment as necessary.
• Follow up on broken appointments per providers request.
• Refers patient complaints to appropriate CVHS personnel for resolution.
• Arranges, coordinates, and prepare daily list for transportation when necessary.
• Separates sorts and scans all laboratory work, dictations, EKGs, x-ray reports, medical data from other hospitals, clinics, physicians, etc.
• Assures a form of identification is on all patient records prior to scanning into EMR.
• Maintaining a log of release of information for outgoing request.
• Prepare/print/fax within the EMR any medical records requested from outside organizations.
• Review EMR for quality assurance as requested.
• Miscellaneous duplicating of forms, telephoning, etc.
• Processes Payment Plans.
• Performs other duties as assigned by supervisors.
• Acts as back up to Medical Records Clerks, or other Front Desk staff as requested by supervisor.
• Assures that records of no-shows are delivered to the appropriate provider's office.
• Promotes a team-based patient-centered medical practice mode.
• Attends work as scheduled.

KNOWLEDGE, SKILL, AND ABILITIES:

• Demonstrates competence for essential job functions.
• Detail oriented.
• Excellent customer service skills.
• Ability to work well with others.
• Flexibility and ability to work under pressure.
• Accuracy.
• Neat appearance. Good telephone skills.
• Respect for patient confidentiality.
• Ability to plan and coordinate work.
• Ability to deal tactfully and courteously with CVHS staff and patients.

EDUCATION, TRAINING AND EXPERIENCE:

• High school graduate.
• Preferably some medical office experience.
• Should have experience with or knowledge of medical office systems, medical supplies and equipment.