Patient Services Representative

MCRM Fertility; Tulsa (OK); On-site; USD 16,531,000 - 22,042,000; Part time

Job summary

MCRM Fertility in Tulsa, OK is seeking a Patient Services Representative to be the welcoming face of our clinic. This part-time role (about 29 hours per week, 8:00 a.m. to 2:00 p.m. Mon–Thu and 8:00 a.m.

to 1:00 p.m. Fri) supports patients through check-in, payments, scheduling, and forms while preserving HIPAA standards. The ideal candidate brings professionalism, warmth, and the ability to manage busy front-desk operations with empathy.

Qualifications

• This role requires professional customer service at a clinical front desk.
• Healthcare experience is a plus but not required.
• Bilingual in English and Spanish is highly valued.

Responsibilities

• Greet and check in patients with warmth and professionalism
• Collect service payments and reconcile daily transactions
• Manage incoming calls and route them accurately
• Guide patients through clinic policies and assist with required forms
• Verify and document insurance benefits and coverage in patient charts
• Log all interactions accurately in the electronic health record (EHR)
• Coordinate with care teams on schedule changes and patient flow
• Handle filing, scanning, and faxing to support clinic operations
• Uphold HIPAA regulations and maintain strict patient confidentiality

Skills

Customer service

Front desk operations

Communication

Bilingual English/Spanish

Education

High school diploma

Associate or Bachelor's degree preferred

Tools

EHR systems

Insurance verification

Job description

About MCRM Fertility

At MCRM Fertility, we're more than a fertility clinic, we're a compassionate partner in our patients' journeys toward parenthood. As a leader in reproductive medicine, we combine cutting-edge science with personalized, patient-centered care to deliver exceptional outcomes and experiences. We're growing and looking for dedicated, empathetic professionals to join our team and help transform lives every day.

About MCRM Fertility

At MCRM Fertility, we're more than a fertility clinic, we're a compassionate partner in our patients' journeys toward parenthood. As a leader in reproductive medicine, we combine cutting-edge science with personalized, patient-centered care to deliver exceptional outcomes and experiences. We're growing and looking for dedicated, empathetic professionals to join our team and help transform lives every day.

The Role

The Patient Services Representative is the first face our patients see and the first voice they hear, and that moment matters more than most. This is a part-time position based at our Tulsa, OK location. We are looking for someone who brings professionalism to patient-facing work and understands that in a fertility clinic, warmth and composure are not just nice to have, they are part of the care.

Schedule

This position is part-time, about 29 hours per week, working 8:00 a.m. to 2:00 p.m., Monday through Thursday, and 8:00 a.m. to 1:00 p.m. on Fridays. No nights, no rotating shifts.

What You’ll Do

You will be a key part of the patient experience at our Tulsa clinic: keeping things moving, keeping patients informed, and keeping the front desk running with care and precision.

• Greet and check in patients with warmth and professionalism
• Collect service payments and reconcile daily transactions
• Manage incoming calls and route them accurately to the right teams, prioritizing by urgency
• Guide patients through clinic policies and assist with required forms
• Verify and document insurance benefits and coverage in patient charts
• Log all interactions accurately in the electronic health record (EHR)
• Coordinate with care teams on schedule changes and patient flow
• Handle filing, scanning, and faxing to support clinic operations
• Uphold HIPAA regulations and maintain strict patient confidentiality

What We’re Looking For

This role requires a specific kind of professionalism. Our patients are navigating one of the most emotionally complex experiences of their lives. We need someone who can stay calm and composed under that weight.

• Demonstrated experience delivering exceptional customer service in a professional setting; healthcare or clinical front desk experience is a plus but not required
• Bilingual in English and Spanish is highly valued
• Comfort managing competing priorities in a fast-paced clinical environment
• The ability to make patients feel heard and at ease, even when they are stressed or scared
• Proficiency with EHR systems or a demonstrated ability to learn software quicklyFamiliarity with insurance verification and clinic procedures is a plus; we provide training
• High school diploma required; associate or bachelor's degree preferred

Join Us

At MCRM Fertility, your people skills have real stakes and real rewards. You will work alongside a mission-driven team in a growing field, doing work that matters to the patients who walk through our doors. We offer competitive compensation and a culture that takes both clinical excellence and human connection seriously.