Patient Services Rep II

JWM Neurology, PC; Indianapolis (IN); Hybrid; USD 32,000 - 42,000; Full time

Job summary

JWM Neurology, PC seeks a diligent Patient Service Representative II to support the medical office in Indianapolis, IN. This full-time role features standard weekday hours and non-exempt classification, requiring a proactive approach to patient triage, scheduling, and administrative tasks.

You will greet patients, collect information, coordinate tests, and ensure accurate charting while maintaining HIPAA compliance and a patient-centered atmosphere throughout the clinic day.

Qualifications

• High school diploma or GED; CMA, RMA, ABR-OE, CNA or QMA certification required.
• Minimum 6 months of clinical and clerical experience.
• Proficient with EMR/EHR systems and strong patient service skills.

Responsibilities

• Triage and return patient calls under physician direction.
• Review charts and collect information for physicians.
• Educate patients and families as appropriate.
• Document care in patient records and transmit securely.
• Schedule outpatient tests and obtain pre-certifications.
• Assist with reception tasks and maintain waiting area.

Skills

Office equipment handling

EMR/EHR systems

Patient service principles

Education

High school diploma or GED

CMA/RMA/ABR-OE/CNA/QMA certs

Job description

Description

Job Title

Patient Service Representative II

Type

This is a full-time position, normal days and hours of work are Monday-Friday 8 a.m.-5p.m.

Classification

Non-exempt

Summary/Objective

Responsible for clinical support of the medical office

Supervision Received

Reports to Office Manager and/or Team leader.

Supervision Exercised

None.

Essential Functions

Assigned as Triage

• Triage and return patient calls with information provided by and at the direction of the physician.
• Reviews patients chart and collects all pertinent information for physician.
• Educates patients and families as appropriate.
• Documents patient information and care provided in patient record.
• Transmits medical information to requesting parties via secure email or fax.
• Reviews each chart for accuracy and completion before releasing the chart for a patient visit. Arranges charts in

Assigned as Test Scheduling

• Schedules all outpatient tests/procedures.
• Completes MRI logs and sends paperwork to appropriate person.
• Obtains all pre-certification required for appointments and testing.

Assigned as Runner

• Maintains a consistent flow of patients to exam room, takes vitals, documents information for providers.
• Transmits medical information to requesting parties via secure email or fax.
• Arranges charts in chronological order.
• Reviews each chart for accuracy and completion before releasing the chart for a patient visit.
• Cleans and stocks exam rooms, including dictation areas.
• Prepares exams rooms for procedures.
• Maintains pharmaceutical closet by keeping it organized and disposing of expired medication.
• Uses computer system to generate information necessary for billing purposes and enters referral information.
• Collects Co-pays and previous balances on account.
• Maintains clean, orderly waiting area, including reading materials.
• Supplements office staff as reception tasks permit by assisting with photocopying, computer input, typing, and scheduling appointments as needed.
• Prints and distributes schedules for the following day to appropriate employees and physicians.
• Provides continuity of care.

The jobholder must demonstrate current competencies applicable to job position. Must complete an accredited medical terminology course

Education

High school diploma or GED; CMA, RMA, ABR-OE, CNA or QMA REQUIRED.

Experience

Minimum of 6 months experience in a clinical (public heath) setting and clerical experience.

Knowledge

• Knowledge of reception tasks, clinic policies/procedures, paperwork processing.
• Knowledge of office equipment, including phone and computer.
• Knowledge of patient service concepts and techniques.
• Knowledge of HIPAA regulations.
• Knowledge of medical terminology.

Skills

• Skill in using office equipment satisfactorily and handling paperwork/filing adequately.
• Skills in using EMR’s/EHR’s.
• Skill in patient service principles by creating a pleasant office environment.

Abilities

• Ability to communicate clearly and professionally in person, on the phone and email.
• Ability to establish/maintain cooperative relationships with the patients, physicians and staff.
• Ability to organize and prioritize tasks effectively.
• Ability to read, listen, understand and follow oral/written instructions. Can file correctly by alphabet or numeric filing system.

Travel

Minimal travel between JWM offices by personal vehicle. Must have valid driver's license and current auto insurance.

Work Environment

This job operates in a clinical office setting within a confined cubical area. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines Physical Demands:

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Physical Demands

This is role requires one to sit, stand and walk for 8-9 hours per day. This would require the ability to lift patients in emergency situations (50+ lbs.), open filing cabinets and bend or stand on a stool as necessary. This role requires full range of motion, manual dexterity, and hand-eye coordination.

This description is intended to provide only basic guidelines for meeting job requirements. Responsibilities, knowledge, skills, abilities and working condition may change as needs evolve at any time with or without notice.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This description is intended to provide only basic guidelines for meeting job requirements. Responsibilities, knowledge, skills, abilities and working conditions may change as needs evolve.

Requirements

Education:

High school diploma or GED; CMA, RMA, ABR-OE, CNA, QMA or equivalent certification REQUIRED.