Front Office Supervisor

Lake Charles Memorial Hospital; Lake Charles (LA); On-site; USD 42,000 - 64,000; Full time

Job summary

Lake Charles Memorial Hospital is seeking a Front Office Supervisor to oversee day-to-day front office operations in a hospital setting. You will supervise staff, coordinate check-in/check-out, manage referrals and authorizations, and ensure accurate patient data in the EMR.

The role requires strong communication, organizational, and leadership skills. Qualified candidates have a high school diploma and several years of medical office experience with familiarity in CPT coding and Microsoft

Qualifications

• High school diploma or equivalent required
• Five years of medical office experience preferred
• Knowledge and training in medical terminology keyboarding and computer skills preferred
• Basic skills in Microsoft Office preferred
• Computer literacy required
• Strong teamwork and communication skills

Responsibilities

• Supervises front office staff and maintains positive relationships with staff, physicians and APPs
• Oversees check-in/check-out across functions
• Manages referrals, authorizations, and insurance processing
• Ensures patient demographics and insurance data are accurate in the EMR
• Schedules testing and obtains precertification per physician orders
• Performs other duties as assigned

Skills

Communication

Team leadership

CPT coding knowledge

EMR system

Education

High school diploma

Medical terminology

Keyboarding

Computer literacy

Tools

Microsoft Office

EMR system

Job description

DESCRIPTION OF POSITION

The Front Office Supervisor is responsible for oversight of day to day operations of the front office staff This role also performs administrative duties including but not limited to referrals maintain provider schedules prior authorizations for procedurestestsmedications schedule outside procedurestesting and performs related processing duties for all patients being served by respective clinic Duties are performed in the EMR system as appropriate The Front Office Supervisor is trained in performing a wide range of skilled administrative and clerical duties Reports to the Practice Manager

RESPONSIBILITIES AND DUTIES

• Maintains positive working relationships with staff physicians and APPs to achieve patient staff and provider satisfaction and continuous group performance improvement
• Supervises front office staff
• Is cross trained in check in and check out for all functions
• Communicates effectively and in a timely and professional manner with all internal and external customers
• Knowledge of CPT coding and Medical Necessity of testing
• Ensures criteria met prior to scheduling testing andor procedures including surgery
• Greets each patient warmly and cheerfully
• Knowledgeable about insurance processing and able to explain deductibles co insurance co payments and how processing occurs
• Handles incoming referrals
• Answers phone with correct salutation
• Takes messages when appropriate
• Records all messages into electronic EMR
• Verifies patient information demographics and insurance coverage is correct
• If changes are required changes the information into the EMR system
• Updates and scans updated information and forms into appropriate EMR system
• Scan and attach all paperwork received into EMR system and attach and send appropriately
• Schedules all testing after obtaining precertification per physician checkout orders
• Completes and sends medical records request per physician orders
• Completes all referrals through the EMR following correct protocol
• Verification of insurance should be performed when necessary
• Manages all assigned special projects
• Supervises satellite offices as necessary
• Performs other job duties as assigned

The above statements are only meant to be a representative summary of the major duties and responsibilities performed by incumbents of this job The incumbents may be requested to perform job related tasks other than those stated in this description

EDUCATION AND WORK EXPERIENCE

• High school diploma or equivalent required
• Five years of medical office experience preferred
• Knowledge and training in medical terminology keyboarding and computer skills preferred
• Basic skills in Microsoft Office preferred
• Previous experience preferred in the areas of scheduling
• Computer literacy required
• Broad range of administrative and technical skills in the context of the healthcare environment
• Impacts activities in other work areas on a frequent basis and contributes in multiple work areas
• Make decisions based on departmental policy
• Demonstrates critical thought process and can work independently
• Provides feedback to assist with decision making process
• Works well with others
• Documents detailed information in patient chart
• Requires listening skills to maintain cooperative associations

PHYSICAL DEMANDS

Work EnvironmentWork requires a variety of physical activities including moving about within and outside of all hospital properties for long periods of time Must be able to respond quickly and effectively to emergency and non emergent situations May be required to assist in controlling disorderly conduct or combative patients Must be able to exchange accurate information with patient family peers and medical personnel Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions