Patient Services Coordinator

US Oncology Network-wide Career Opportunities; Winchester (VA); On-site; USD 26,000 - 33,000; Full time

Benefits offered by this job

Medical, Dental & Vision Insurance

401(k) with Employer Match

Paid Time Off & Holidays

Life & Disability Insurance

Tuition Reimbursement

Employee Assistance Program

Wellness Programs & Discounts

Professional Development Opportunities

Job summary

Shenandoah Oncology is seeking a Patient Services Representative to greet patients, verify information, and schedule appointments in a fast-paced, onsite healthcare setting. The role supports daily administrative operations and ensures accurate demographic and insurance records while handling co-pays and patient inquiries.

The position emphasizes customer service, strong communication, and organizational skills, with HIPAA compliance and teamwork across the clinic.

Qualifications

• Minimum qualifications include a high school diploma or equivalent.
• Proficiency with computer systems and Microsoft Office (Outlook, Word, Excel) is required.
• Preferred qualifications include scheduling/front-office experience and medical office experience.

Responsibilities

• Greets patients and visitors in a courteous, prompt manner and checks in patients.
• Provides and explains intake paperwork and files forms.
• Updates demographics and insurance information in the system and collects co-pays.
• Answers routine questions, routes to staff, and takes messages.
• Schedules returning appointments and provides details to patients.
• Maintains records, checks cancellations, and reschedules as needed.
• Performs general administrative tasks and maintains a neat lobby and supplies.
• Adheres to HIPAA and confidentiality guidelines.

Skills

Customer service

Communication skills

Organizational skills

Education

High school diploma or equivalent

Tools

Microsoft Office (Outlook, Word, Excel)

Job description

Overview

Patient Services Representative (PSR)

Full-Time | Onsite | Monday - Friday, 8:00 - 4:30 p.m.

$19.17 - 24.01 per hour.

The actual hiring rate may vary based on several factors, including your previous work experience, educational background, certifications, the responsibilities of the position, and demonstrated performance. These elements help us ensure a fair and competitive offer aligned with your qualifications and the role's requirements.

Create a Positive First Impression for Every Patient

At Shenandoah Oncology, our Patient Services Representatives serve as the first point of contact for patients and visitors, helping create a welcoming, supportive, and efficient experience from the moment a patient arrives or calls our office. We are seeking a professional, customer-focused individual to join our team and play a key role in supporting exceptional patient care.

This position is ideal for someone who enjoys interacting with people, thrives in a fast-paced healthcare environment, and takes pride in providing outstanding service. The ideal candidate demonstrates strong communication and organizational skills, attention to detail, adaptability, and a commitment to ensuring patients receive timely, compassionate, and efficient support throughout their care journey. Responsibilities include greeting patients and visitors, scheduling appointments, registering patients, updating demographic and insurance information, managing incoming calls, collecting co-pays, maintaining accurate records, and supporting daily administrative operations while adhering to HIPAA and organizational compliance standards.

Why Shenandoah Oncology?

At Shenandoah Oncology, you'll join a mission-driven organization where every team member plays an important role in supporting exceptional patient care. Guided by The RETIC Way-Respect, Excellence, Teamwork, Integrity, and Compassion-we foster a culture where employees are valued, supported, and empowered to grow.

Enjoy the best of both worlds: a close-knit, community-based practice culture backed by the resources, stability, and professional growth opportunities of The US Oncology Network.

Benefits and Perks

• Medical, Dental & Vision Insurance
• 401(k) with Employer Match
• Generous Paid Time Off & Paid Holidays
• Life & Disability Insurance
• Tuition Reimbursement
• Employee Assistance Program
• Wellness Programs & Employee Discounts
• Professional Development Opportunities

Responsibilities

• Greets patients and visitors to the office in a prompt, courteous, and professional manner. Checks in patients and informs clinical staff of patient arrival.
• Provides and explains paperwork for the patient to complete prior to examination. Collects, proofs for completeness, and files patient forms.
• Updates demographics and insurance information in the system. Collects co-pays and balances; provides receipts.
• Answers, screens, and responds to routine questions; routes to appropriate personnel or takes thorough messages. Pages clinical personnel as appropriate. Communicates messages accurately and timely according to procedures.
• Checks patients out after examination. Schedules returning appointments in accordance with provider and/or office guidelines. Provides patients with appointment details such as time, location, directions, instruction sheets, and other details.
• Records patient cancellations and missed appointments; reschedules appointments. Notifies appropriate staff of cancellations and makes notes in patient charts.
• Provides general administrative support by filing charts and forms. Maintains lobby area in a neat and orderly manner. Maintains a legible supply of forms and appropriate office supplies required for daily activities.
• Schedules outside testing and referrals for patients as required and follows up to ensure reports are received and uploaded into patient charts.
• Assists providers in correspondence to referring physicians, including sending completed notes and scanning them into patient charts.
• Adheres to confidentiality, state, federal, and HIPAA laws and guidelines regarding patient records.
• Performs other duties as requested or assigned. May type memos and forms.

Qualifications

Minimum Qualifications:

• High school diploma or equivalent required.
• Proficiency with computer systems and Microsoft Office (Outlook, Word, Excel) required.

Preferred Qualifications:

• Previous scheduling and front office experience preferred.
• Medical office experience

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to be present at the work site during regularly scheduled business hours and regularly required to sit or stand and talk or hear. Requires full range of body motion including manual and finger dexterity and eye-hand coordination. Requires standing and walking for extended periods. Occasionally lifts and carries items weighing up to 40 lbs. Requires corrected vision and hearing to normal range.

Work Environment

Work is performed in an office or clinical environment and involves in-person interaction with co-workers, management, and/or clients. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work may require minimal travel by automobile to office sites.