Patient Services Coordinator

The US Oncology Network; Eugene (OR); On-site; USD 26,000 - 47,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Life Insurance

401(k)

Job summary

Willamette Valley Cancer Institute is seeking a Patient Services Coordinator - Gynecologic Oncology in Eugene, OR. This role registers and schedules patient appointments and handles front-desk communications, ensuring timely coordination with clinical staff.

Responsibilities include collecting demographics and insurance data, collecting co-pays, and coordinating surgical scheduling and follow-up visits, while upholding confidentiality and HIPAA.

Qualifications

• High school diploma or equivalent required.
• Proficiency with computer systems and Microsoft Office required.
• Some reception experience preferred.
• Surgery scheduling experience strongly preferred.
• Must complete required e-learning courses within 90 days of occupying position.
• Demonstrates Adaptability and Commitment to Quality.

Responsibilities

• Registers and schedules patient appointments efficiently.
• Answers, screens, and directs incoming calls.
• Surgery scheduling and care coordination with local hospitals and centers.
• Schedules returning appointments with details and directions.
• Records cancellations and reschedules, noting in patient chart.
• Maintains confidentiality per HIPAA laws and guidelines.
• Performs other duties as assigned.

Skills

Computer proficiency

Microsoft Office

Reception experience

Adaptability

Work commitment

Quality focus

Education

High school diploma or equivalent

Tools

Outlook

Excel

Word

Patient management system

Job description

Overview

Gynecologic Oncology

Willamette Valley Cancer Institute is looking for a Patient Services Coordinator - Gynecologic Oncology. Willamette Valley Cancer Institute is looking for a Patient Services Coordinator to join their phenomenal team! This role registers and schedules appointments for patients in an efficient and timely manner as well as answering, screening, and directing all incoming calls to appropriate personnel relaying messages between patients and clinical staff. Supports and adheres to the US Oncology Compliance Program, to include the Code of Ethics and Business Standards, and US Oncology's Shared Values.

The general pay scale for this position at WVCI is $19.00-$34.03. The actual hiring rate is dependent on many factors, including but not limited to: prior work experience, education, job/position responsibilities, location, work performance, etc.

Employment Type: Full Time, 1.0 FTE

Benefits: M/D/V, Life Ins., 401(k)

Location: Eugene, OR

Responsibilities

• Provides and explains paperwork for the patient to complete prior to examination. Collects, proofs for completeness, and files patient forms. Updates demographics and insurance information in the system. Collects co-pays and balances; provides receipt.
• Answers, screens, and responds to routine questions, routes to appropriate personnel, or take thorough messages. Pages clinic personnel as appropriate. Communicates messages in an accurate and timely manner according to procedures.
• Surgery scheduling and care coordination with local hospitals and surgery centers.
• Schedules returning appointments in accordance with physician and/or office guidelines. Provides patients with appointment details such as time, location, directions, instruction sheets, and other details.
• Records patient cancellations and missed appointments; reschedules appointments. Notifies appropriate staff of the cancellation and makes note in patient chart.
• Adheres to confidentiality, state, federal, and HIPPA laws and guidelines with regards to patient's records.
• Other duties as requested or assigned. May type memos and forms.

Qualifications

• High school diploma or equivalent required.
• Proficiency with computer systems and Microsoft (Outlook, Office Word, and Excel) required.
• Some receptionists or office experience preferred.
• Surgery scheduling experience is strongly preferred.
• Must successfully complete required e-learning courses within 90 days of occupying position.
• Demonstrates Adaptability: Handles day to day work challenges confidently; is willing and able to adjust to multiple demands, shifting priorities; demonstrates flexibility.
• Shows Work Commitment: Sets high standards of performance and works efficiently to achieve them.
• Commits to Quality: Emphasizes the need to deliver quality products and/or services

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to be present at the employee site during regularly scheduled business hours and regularly required to sit or stand and talk or hear. Requires full range of body motion including handling and lifting patients, manual and finger dexterity, and eye-hand coordination. Requires standing and walking for extensive periods of time. Occasionally lifts and carries items weighing up to 40 lbs. Requires corrected vision and hearing to normal range.

Working Conditions

Work is performed in an office or clinical environment and involves in-person interaction with co-workers, management, and/or clients. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work may require minimal travel by automobile to office sites.

The US Oncology Network is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.