Patient Services Associate

Pediatrix Medical Group; Mountain View (CA); On-site; USD 30,000 - 48,000; Full time

Benefits offered by this job

Health Insurance

401(k) Plan

Paid Time Off

Paid Holidays

Job summary

Pediatrix Medical Group in Mountain View seeks a Patient Services Associate to ensure an excellent patient experience and smooth front-office operations. You will greet patients, check them in, collect payments, verify insurance, and coordinate with providers to support timely care.

This role requires strong communication, attention to detail, and the ability to work in a fast-paced medical office. Experience in healthcare billing and proficiency with Microsoft Office are preferred, along with a

Qualifications

• High school diploma or GED required.
• 2-3 years recent experience in a related position in a medical office setting preferred.
• Strong computer knowledge (Microsoft Office) preferred.

Responsibilities

• Welcome patients and visitors in a professional, friendly manner.
• Register and check in patients; verify demographic and insurance information.
• Collect copayments and outstanding balances.
• Schedule follow-up appointments and provide visit summaries or referrals as needed
• Verify insurance eligibility and benefits prior to appointments.
• Obtain and document pre-authorizations and referrals as required.
• Prepare daily clinic schedules and complete chart prep for upcoming appointments.
• Support office operations, including faxing, scanning and indexing documents into the patient’s medical record.
• Maintain patient confidentiality and HIPAA compliance.

Skills

Customer service

Communication

Medical terminology

Multi-tasking

Teamwork

Deadline oriented

HIPAA compliance

Education

High school diploma or GED

Tools

Microsoft Office

Job description

The Patient Services Associate (PSA) is responsible for ensuring an excellent experience for patients and maintaining efficient front-office workflows. The Patient Services Associate interacts with patients by greeting and providing check-in prior to an appointment, collecting payments, communicating about waiting times, and supporting check-out activities. PSAs respond to patient calls and inquiries on a timely basis, schedule and coordinate patient appointments, complete insurance verification and update patient insurance information to support accurate billing and efficient payment for services. The Patient Services Associate prepares the daily clinic schedule, completes the prep chart for upcoming appointments, and supports the practice care team and staff deliver high-quality care to every patient, every day.

Responsibilities

Patient Reception & Check-In/Check-Out

• Welcome patients and visitors in a professional, friendly manner.
• Register and check in patients; verify demographic and insurance information.
• Collect copayments and outstanding balances.
• Schedule follow-up appointments and provide visit summaries or referrals as needed

Scheduling & Communication

• Schedule new and follow-up appointments, including diagnostic testing according to clinical protocol.
• Confirm, reschedule, and communicate changes or delays promptly.
• Manage high-volume incoming calls using proper telephone etiquette.
• Record accurate messages and route inquiries to appropriate team members.
• Coordinate communication between patients, providers, and staff.

Insurance & Billing Support

• Review and update patient demographics and insurance information.
• Verify insurance eligibility and benefits prior to appointments.
• Obtain and document pre-authorizations and referrals as required.
• Communicate coverage issues or policy changes to patients before visits.
• Assist patients with insurance inquiries and time of service payment expectations.
• Maintain knowledge of insurance requirements, including managed care and government programs.

Administrative Support

• Prepare daily clinic schedules and complete chart prep for upcoming appointments.
• Support office operations, including faxing, scanning and indexing documents into the patient’s medical record.

Customer Service & Compliance

• Provide compassionate assistance and resolve patient concerns promptly.
• Ensure patient confidentiality and compliance with HIPAA regulations.
• Contribute to a clean, safe, and welcoming environment.

Education

Qualifications

• High school diploma or general education degree (GED): or equivalent combination of education and experience.

Experience Industry

Healthcare

Experience

• 2-3 years recent experience in a related position in medical office setting preferred
• Strong computer knowledge (Microsoft office) preferred
• Experience in coding, office billing, insurance and government payer regulations, and other third-party billing requirements (pertaining to services offered by the practice) preferred

Skills/Abilities

• Knowledge of medical terminology
• Superior customer service skills
• Excellent verbal and written communication
• Ability to work in a fast-paced environment
• Ability to work on multiple projects at one time
• Ability to work as a team player
• Ability to prioritize responsibilities and meet deadlines
• Ability to work in a high stress environment.

Location

• Mountain View Office

Benefits And Compensation

Take great care of the patient, every day and every way.

Pay Range (Base Pay): $22.00 - $34.66 per hour

Starting Pay Range (Base Pay): $23.00 - $30.00 per hour

Full-time Is Classified As Team Members Who Are Consistently Scheduled And Work 30 Hours Or More On a Weekly Basis. Full-time Team Members Are Eligible For The Following

Health Insurance

Medical and Prescription Drugs; Teladoc Health; Teladoc Second Opinion Service; Dental; Vision; Short-Term Disability (STD); Long-Term Disability (STD); Basic Life Insurance; Spouse Life; Child Life and Accidental Death & Dismemberment (AD&D)

Other Benefits:

Health Savings Account; Healthcare Flexible Spending Account (FSA); Parental Leave Benefit; Sick Pay Bank; Employee Assistance Program (EAP); Progyny Fertility Benefits; Group Aflac Policies; Identity Theft Protection; Employee Charitable Fund; Care.com; Various Discount Programs

Retirement Benefits

401(k) Thrift & Profit-Sharing Plan; Employee Stock Purchase Plan (ESPP)

NOTE

Team members at least 21 years old and are active full-time or part-time employee are eligible to participate in our 401(k) Plan at the time of hire. Team members who meet the plan’s minimum age requirement can enroll in the plan at any time, and contributions will begin as soon as administratively possible.

NOTE

Team Members are eligible to begin participating in the ESPP if they have been employed by Pediatrix for two consecutive months prior to the start of each calendar quarterly offering period and are scheduled to work a minimum of 20 hours per week for five consecutive months during the year.

Paid Time Off

All full-time team members are eligible for PTO that may be used for time away from work. Team members hired before the 15 th of the month accrue PTO the first month of employment; however, team members hired on or after the 16 th of the month begin accruing PTO the month following date of hire. Team members are entitled to PTO according to the following methodology:

Annual PTO

0 – 4 full years

18 days (144 hours)

12.0 hours

27 days (216 hours)

5 -- 8 full years

23 days (184 hours)

15.33 hours

34.5 days (276 hours)

More than 8 full years

28 days (224 hours)

18.67 hours

42 days (336 hours)

Team members accrue PTO as they work up to the maximum accruals stated above. After reaching the maximum accrual, a team member does not accrue additional PTO time until the team members uses sufficient PTO to fall below the maximum permissible accruals. Full-time team members who work less than 40 hours will accrue on a pro rata basis.

Paid Holidays

New Year’s Day; Memorial Day; Juneteenth; Independence Day; Labor Day; Thanksgiving Day; Friday after Thanksgiving Day; Christmas Eve; Christmas Day; and 1 Floating Holiday.

Paid Sick Leave

Pediatrix provides paid sick leave to full-time team members through our PTO with accruals outlined above.

Application Window

Application window is expected to close within 30 days; however, position will remain open until filled.

About Us

Pediatrix Medical Group is one of the nation’s leading providers of highly specialized health care for women, babies and children. Since 1979, Pediatrix has grown from a single neonatology practice to a national, multispecialty medical group. Pediatrix-affiliated clinicians are committed to providing coordinated, compassionate and clinically excellent services to women, babies and children across the continuum of care, both in hospital settings and office-based practices. The group’s high-quality, evidence-based care is bolstered by significant investments in research, education, quality-improvement and safety initiatives.

Pediatrix is an Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.