Patient Services Assistant - Internal Medicine

GBMC HealthCare; Baltimore (MD); On-site; USD 23,419 - 34,440; Full time

Job summary

GBMC HealthCare in Baltimore is seeking an Administrative Clerk to support practice operations, scheduling, registration, and copay collections. You will handle high call volumes, verify insurance, assist with MyChart, and ensure smooth patient flow across multiple practices.

Qualification includes a high school diploma or GED and about 6 months related experience. The role emphasizes accuracy, communication, and teamwork in a busy healthcare setting.

Qualifications

• High School diploma or GED required.
• At least 6 months related experience.
• Knowledge of medical terminology preferred.
• Strong written and oral communication skills.
• Ability to perform simple arithmetic.
• Excellent organization and multitasking ability.

Responsibilities

• Receives and screens visitors and telephone calls.
• Schedules patient appointments and enters demographic/insurance data.
• Verifies insurance and obtains referrals when needed.
• Assists patients with MyChart registration.
• Manages high volume of phone calls.
• Routes telephone encounters to providers for follow up.
• Checks in patients and collects insurance information.
• Schedules appointments from referrals and attaches referrals.
• Handles incoming faxes and routes documents.
• Performs registration and confirmation prior to service.
• Responsible for addressing patient/provider messages.
• Responds to EPIC Secure chats as appropriate.
• Performs simple arithmetic calculations and processes payments.
• Assists with scheduling diagnostic tests and procedures as needed.
• Obtains referrals and preauthorizations for procedures.

Education

High School or GED equivalency

Job description

Under limited supervision, performs a variety of clerical activities to support practice operations including customer service, managing telephone calls, scheduling, registration, and copay collections.

Education

High School or GED equivalency

Experience

6 months of related experience

Skills

• Customer service skills
• Knowledge of medical terminology, preferred
• Skill in written and oral communication
• Ability to perform non-complex arithmetic calculations
• Ability to organize and prioritize tasks
• Ability to manage multiple tasks and phone volume simultaneously

Physical Requirements

• Ability to sit, stand, walk and pay close attention to detail

Working Conditions

• Normal office environment with little exposure to noise, dust, and the like.

Conditions of Employment

• Ability to work in various practices, as needed.

Patient & Workplace Safety

• Employee has knowledge and understanding of patient and workforce safety as it relates to job duties.

Patient Population

• Demonstrates competency in the delivery of care and applies the knowledge to meet age-specific needs if applicable.

Principal Duties And Responsibilities

• Receives and screens visitors and telephone calls. Responds to general inquiries by relating or referring to established policies and procedures. Provides customer service to patients by relaying information about the Medical Center and reminds patients of appointments.
• Schedule patient appointments, performs data entry of patient demographic information and insurance.
• Verifies insurance information, requests or obtains referrals required if necessary for service prior to the patient’s visit.
• Assist patient with registering for MyChart
• Responsible for managing high volume of telephone calls
• Generates telephone encounters from patient calls and routes to providers for review and follow up
• Responsible for addressing all telephone messages by end of day
• Performs (pre) registration and confirmation of patient appointments prior to date of service.
• Check in patient, verify insurance, collect and scan identification and insurance cards.
• Responsible for managing referral work queues. Schedules patient appointments from active referrals and/or attaches referrals to appointments scheduled
• Responsible for managing incoming faxes, routing results and correspondence to appropriate provider and or staff.
• Scan incoming medical records to patient’s MRN.
• Responsible for addressing and responding to In basket messages from patients and providers.
• Responsible for closing out In Basket messages daily.
• Responds to EPIC Secure chats as appropriate
• Collect patient co-payments, form fees and outstanding balances.
• Performs simple arithmetic calculations, reconciles all monies collected and makes deposits
• Assist with scheduling diagnostic tests and therapeutic procedures according to restrictions of HMO's, PPO's, and MCO’s. Ensures that patients are notified and receive appropriate information regarding scheduled tests and procedures.
• Obtains referrals and Preauthorization for procedures by calling insurance companies or generating electronic requests.
• Other duties as assigned.

All Roles Must Demonstrate GBMC Values

Respect

• Treats others with fairness, kindness, and respect for personal dignity and privacy
• Listens and responds appropriately to others’ needs, feelings, and capabilities

Excellence

• Meets and/or exceeds customer expectations
• Actively pursues learning and self-development
• Pays attention to detail; follows through

Accountability

• Sets a positive, professional example for others
• Takes ownership of problems and does what is needed to solve them
• Appropriately plans and utilizes required resources for various job duties
• Reports to work regularly and on time

Teamwork

• Works cooperatively and collaboratively with others for the success of the team
• Addresses and resolves conflict in a positive way
• Seeks out the ideas of others to reach the best solutions
• Acknowledges and celebrates the contribution of others

Ethical Behavior

• Demonstrates honesty, integrity and good judgment
• Respects the cultural, psychosocial, and spiritual needs of patients/families/coworkers

Results

• Embraces change and improvement in the work environment
• Continuously seeks to improve the quality of products/services
• Displays flexibility in dealing with new situations or obstacles
• Achieves results on time by focusing on priorities and manages time efficiently

Pay Range

$17.30 - $25.11

Final salary offer will be based on the candidate's qualifications, education, experience and alignment with our organizational needs.

Equal Employment Opportunity

GBMC HealthCare and its affiliates are Equal Opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, mental or physical disability, genetic information, veteran status, or any other status protected by federal, state, or local law.