Patient Services Assistant

U.S. Department of Veterans Affairs

Phoenix (AZ)

On-site

USD 48,000 - 62,000

Full time

2 days ago

Be an early applicant

A complete application in a minute

Tailored resume and cover letter, ready to send.

Get past ATS filters

Job summary

The U.S. Department of Veterans Affairs in Phoenix, AZ is seeking a Patient Services Assistant to provide clinical administrative support within the Connected Care service.

You will help patients navigate access to health care and support front-line operations at the Phoenix VA Medical Center. Key duties include scheduling appointments, entering information in the EMR, and coordinating with the patient care team to ensure timely, quality care for Veterans.

Responsibilities

Scheduling patient appointments and processing electronic orders.
Communicating with patients to determine needs and ensure timely access to care.
Reviewing clinic schedules and coordinating with the patient care team.
Using EMR systems to enter data and run reports.

Job description

Department: Department of Veterans Affairs

The Patient Services Assistant (PSA) position is assigned to the Connected Care service and serves as clinical administrative support within the Phoenix VA Medical Center. The incumbent in this assignment will support all facets of the Connected Care service.

Key Responsibilities

30 Day Hiring Model The Department of Veterans Affairs is implementing a streamlined 30-Day Hiring Model designed to accelerate hiring while maintaining the highest standards of merit-based selection. This improved process reduces traditional hiring timelines by integrating early coordination, faster assessments, and efficient pre-employment actions. Applicants can expect a more transparent, predictable, and efficient hiring journey from announcement to entry on duty.

What Applicants Can Expect Expedited Candidate Review Once the announcement closes, Human Resources will quickly review applications, issue certificates of eligible candidates the day after the announcement closes and refer applicants for hiring manager consideration. Quick Interviews & References HR may arrange interviews and will request references within 3-5 days after being referred to the hiring manager.

Streamlined Pre-Employment Requirements: Following a tentative offer, applicants should be prepared to complete required steps, such as fingerprinting and background check, credentialing, and medical examination within 3 days of the offer. Clear and Timely Communication: Applicants will receive clear communication at key milestones, including referral, tentative offer, and onboarding instructions.

After meeting pre-employment requirements, candidates will receive a final job offer and start date. Onboarding tasks may continue after starting, with HR ensuring timely completion for a smooth transition into VA service. If selected, applicants should be prepared to come onboard within 30 days of the announcement closing.

Duties include but are not limited to the following: The PSA plays an essential role in shaping the patients' experience and is vital to providing timely access to health care. Incumbents will communicate directly with the patient to obtain required information to determine patient needs. He/she will have knowledge of various software utilized to run reports and queries.

The work includes functions such as serving as an initial point of contact for functions including but not limited to scheduling patient appointments, tracking, reviewing and responding to electronic orders, consults, and other elements in the electronic medical record. The incumbent must display a practical knowledge of computerized data entry, information processing systems and software related to patient care.

Coordinates with the patient care team to review clinic appointment availability (utilization) to ensure that clinic schedules are closely monitored to effectively support the needs of the clinics. Ensuring encounter forms are completed to obtain appropriate workload credit; identifies incomplete encounters, process no-shows, and communicates findings to providers. Utilizes the medical record to enter information and research the needs of the patient as appropriate.

Provides excellent customer service and assists in providing front line resolution when applicable. Informs team members about shared patients ([i.e]., those who receive their care at multiple VA centers or those who receive care in the community). Evaluates program operations, anticipates potential problems, identifies existing problems, inefficiencies and develops recommended solutions.

Provides advice and guidance for improvements and anticipates areas of concerns or questions which must be addressed when making recommendations. Coordinates with the Facility Telehealth Coordinator or designee to improve the uniformity and standardization of clinical workload, analyze and evaluate work measurement and operations, workforce estimates, procedures and resource estimates and utilization. Assists with equipment issues with oversight from a Care Coordinator.

Any subsequent troubleshooting of technology is documented using either the HT or Tech Education notes. Assists Connected Care program to lead the facility's efforts to integrate Home Telehealth among healthcare providers and patients. Collaborates with the Veterans Resource Center, Patient Advocates, PACT, Social Work, and other service lines to ensure Phoenix VA staff are aware of Home Telehealth services available to Veterans.

Serves, in the absence of the Facility Telehealth Coordinator as liaison and administrator to VISN and National MHV teams. Applies the training plans and design and perform needs assessments within the project relative to functional and training needs and project effectiveness. Work Schedule: Monday - Friday 7:30am - 4:00pm Virtual: This is not a virtual position.

Position Description/PD#: Patient Services Assistant/PD12745A Permanent Change of Station (PCS): Not Authorized PCS Appraised Value Offer (AVO): Not Authorized

Requirements & Education

There is no educational substitution at this grade level. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.

If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Which agency is hiring for this position?

This position is with Veterans Health Administration, Department of Veterans Affairs.

What is the salary for this position?

The posted pay range is $47500 – $61749/yr.

What is the application deadline?

Applications close on 2026-11-20.

Who is eligible to apply?

This position is open under the 'Fed Transition' hiring path.