Patient Service Representative- Versailles

Katy Trail Community Health; Versailles (MO); On-site; USD 20,664,000 - 27,552,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life Insurance

Health Savings Account

Flexible Spending Account

Paid Time Off

Job summary

Katy Trail Community Health in Versailles, MO is seeking a Patient Service Representative to join a care team and support front desk operations. You will register patients, explain policies, collect payments, and ensure accurate data entry into the EHR/EMR while maintaining patient confidentiality.

This role offers growth within a federally qualified health center and a strong community impact. Responsibilities include scheduling, verifying insurance, and assisting with financial counseling,

Qualifications

• Excellent customer service and interpersonal skills.
• Ability to exercise good judgement and decision-making.
• HIPAA/HITECH compliance awareness and confidentiality.

Responsibilities

• Register and schedule patients at the front desk.
• Collect co-pays and post payments to patient accounts.
• Verify insurance status daily and document accurately.
• Maintain a tidy front desk and waiting area.
• Enter patient data into EHR/EMR systems and manage demographics.

Skills

Customer service

Communication

Empathy

Flexibility

Education

BLS Certification

High school diploma or GED

Tools

Medical software programs

Job description

Katy Trail Community Health is seeking a Patient Service Representative is a member of a health care team, which includes, a provider, a behavioral health consultant, a licensed practice nurse (LPN), a medical assistant (MA), a care coordinator, and a patient service representative (PSR) that have been assigned a panel of patients. Schedules and registers patients in a pleasant, professional, and timely manner, being sensitive to guest services. Conducts patient/guarantor interviews, explains policies, financial responsibilities, and patient bill of rights. Handles all routine patients inquire related to the registration process. Ensures all necessary demographic and financial data is obtained, and accurately documented into EHR system. Identifies appropriate payor source for routing of revenue generated during the patient stay. Ensure that any pre-certification and/or authorization are obtained to meet individual payor payment authorization protocols.

This position not only fosters professional growth but also allows you to contribute directly to the well‑being of the community.

You will be offered great benefits such as Medical, Dental, Vision, Life Insurance, Health Savings Account, Flexible Spending Account, Competitive Salary, and Paid Time Off. If you're ready to make a meaningful impact while enhancing your career in a supportive setting, we invite you to apply and be part of our mission.

Responsibilities and Essential Functions:

Organize and direct front desk activities.
Check-in and check-out using complete, accurate procedures.
Obtain co-pays and partial and full payments from patients and properly post to the individual patient's account with appropriate discount applied.
Accurate data entry of all patient information including sliding-fee scale calculation (documented and assigned and insurance information scanned into computer).
Distribute and collect patient information and demographic documents based on established protocol.
Correctly update patient information module when patients provide updated or different demographicinformation.
Effectively explain to patients the necessary documentation for family income verification for sliding-fee scale(according to federal regulations).
Schedule appointments following the written scheduling protocol guidelines.
Answer and route all phone calls and voice mail messages to correct department and/or person as outlined in scheduling protocol guidelines.
Accurately balance the cash drawer at end of day if applicable.
Complete end of day activities including: running daily computer reports and turning on answering machine
Maintain waiting room in a tidy and organized fashion including keeping waiting room orderly (magazines up-to-date, pamphlets stocked and straightened, kids area organized and vacuuming if necessary).
Manage waiting room to insure all patients have been processed in a timely fashion.
Data Entry into the Electronic Medical Records & Electronic Dental records.
Process returned mail by updating PM system with correct address, phone number, etc.
Verify Insurance status for each patient daily
Assure patient confidentiality and adherence to HIPAA, HITECH, and OMNIBUS rulings
Assist with Medical Records as requested.
Performs at established quantitative and qualitative work standards to meet departmental goals and objectives.
Presents a courteous and helpful demeanor, to all patients, visitors, and other staff members or any other person an employee encounters while representing Katy Trail Community Health.

Minimum Qualifications:

BLS Certification and/or the willingness to acquire it through KTCH
High school diploma or GED.
Effective interpersonal and communication skills.
Ability to exercise good judgement in evaluating situations and making decisions
Excellent Customer Service Skills with patients and coworkers, including but not limited to,
exercising empathy exercising active listening skills, and meeting special needs in a timely
manner.
Experience with office equipment including computers, copier, fax, telephone systems, etc.
Ability to have flexibility with hours (up to two evening per week and 2 Saturdays per month)
to cover front desk activities and at least 40 hours per week during KTCH hours of operation.
Ability to exercise good judgment in evaluating situations and making decisions
Must have reliable transportation
Ability to use and learn appropriate medical software programs.
Must be able to see, hear, read, write, kneel, stand, sit and lift 25 lbs.
Must be able to handle stressful situations.
Bilingual preferred.
Ability and means to travel on a flexible schedule as needed, proof of liability and property
damage insurance on vehicle used is required.

As a Federally Qualified Health Center (FQHC), we are committed to maintaining a safe, healthy, and compliant workplace while providing exceptional care to our patients.

All offers of employment are contingent upon successfully passing a pre‑employment drug screening. Applicants must test negative for all substances included in the screening panel, including THC (marijuana), regardless of state laws permitting medical or recreational use.

Additionally, applicants must be legally authorized to work in the United States. Katy Trail Community Health does not sponsor or transfer employment visas now or in the future. Candidates requiring employer sponsorship for a work visa or employment authorization are not eligible for employment.

Katy Trail Community Health is an Equal Opportunity Employer and is committed to fostering a diverse and inclusive workplace.

Our team needs you!

So, what do you think? If this sounds like the right position for you, go ahead and apply. Good luck!