Patient Service Representative

Katy Trail Community Health; Sedalia (MO); On-site; USD 30,000 - 45,000; Full time

Job summary

A local health care provider in Sedalia, MO, is seeking a Patient Service Representative to join their team. The role involves patient registration, scheduling appointments, and managing front desk activities while ensuring excellent customer service. Candidates must have a high school diploma, strong communication skills, and experience with office equipment. The position requires flexibility in hours and reliable transportation. Bilingual candidates are preferred. Join a supportive team dedicated to patient care and community health.

Qualifications

• Effective interpersonal and communication skills.
• Ability to exercise good judgement in evaluating situations.
• Experience with office equipment including computers and telephone systems.
• Bilingual preferred.

Responsibilities

• Organize and direct front desk activities.
• Obtain co-pays and payments from patients.
• Accurate data entry of all patient information.
• Schedule appointments following protocol.

Skills

Interpersonal skills

Communication skills

Customer service

Empathy

Active listening

Flexibility

Education

High school diploma or GED

Tools

Medical software programs

Office equipment (computers, copier, fax)

Job description

Overview

Katy Trail Community Health is seeking a Patient Service Representative as a member of a health care team, which includes a provider, a behavioral health consultant, a licensed practice nurse (LPN), a medical assistant (MA), a care coordinator, and a patient service representative (PSR) that have been assigned a panel of patients. Schedules and registers patients in a pleasant, professional, and timely manner, being sensitive to guest services. Conducts patient/guarantor interviews, explains policies, financial responsibilities, and patient bill of rights. Handles all routine patient inquiries related to the registration process. Ensures all necessary demographic and financial data is obtained, and accurately documented into the EHR system. Identifies appropriate payor source for routing of revenue generated during the patient stay. Ensure that any pre-certification and/or authorization are obtained to meet individual payor payment authorization protocols.

Minimum vaccination policy of the organization is not included in this description.

Responsibilities and Essential Functions

• Organize and direct front desk activities.
• Check-in and check-out using complete, accurate procedures.
• Obtain co-pays and partial and full payments from patients and properly post to the individual patient\'s account with appropriate discount applied.
• Accurate data entry of all patient information including sliding-fee scale calculation (documented and assigned and insurance information scanned into computer).
• Distribute and collect patient information and demographic documents based on established protocol.
• Correctly update patient information module when patients provide updated or different demographic information.
• Effectively explain to patients the necessary documentation for family income verification for sliding-fee scale (according to federal regulations).
• Schedule appointments following the written scheduling protocol guidelines.
• Answer and route all phone calls and voicemail messages to correct department and/or person as outlined in scheduling protocol guidelines.
• Accurately balance the cash drawer at end of day if applicable.
• Complete end of day activities including: running daily computer reports and turning on the answering machine.
• Maintain waiting room in a tidy and organized fashion including keeping waiting room orderly (magazines up-to-date, pamphlets stocked and straightened, kids area organized and vacuuming if necessary).
• Manage waiting room to ensure all patients have been processed in a timely fashion.
• Data entry into the Electronic Medical Records and Electronic Dental records.
• Process returned mail by updating PM system with correct address, phone number, etc.
• Verify insurance status for each patient daily.
• Assure patient confidentiality and adherence to HIPAA, HITECH, and OMNIBUS rulings.
• Assist with Medical Records as requested.
• Performs at established quantitative and qualitative work standards to meet departmental goals and objectives.
• Presents a courteous and helpful demeanor to all patients, visitors, and other staff members or any other person an employee encounters while representing Katy Trail Community Health.

Minimum Qualifications

• High school diploma or GED.
• Effective interpersonal and communication skills.
• Ability to exercise good judgement in evaluating situations and making decisions.
• Excellent customer service skills with patients and coworkers, including but not limited to, exercising empathy, active listening skills, and meeting special needs in a timely manner.
• Experience with office equipment including computers, copier, fax, telephone systems, etc.
• Ability to have flexibility with hours (up to two evenings per week and 2 Saturdays per month) to cover front desk activities and at least 40 hours per week during KTCH hours of operation.
• Must have reliable transportation.
• Ability to use and learn appropriate medical software programs.
• Must be able to see, hear, read, write, kneel, stand, sit and lift 25 lbs.
• Must be able to handle stressful situations.
• Bilingual preferred.
• Ability and means to travel on a flexible schedule as needed, proof of liability and property damage insurance on vehicle used is required.