Patient Service Representative, Lab

Summit Health Management; Clifton (NJ); On-site; USD 25,000 - 30,000; Full time

Job summary

Summit Health Management is hiring a Patient Service Representative/Medical Receptionist in Clifton, NJ. The role focuses on greeting patients, handling registrations, scheduling, and basic billing duties to ensure smooth clinic operations.

Schedule is Monday–Friday 7:30am–4:00pm with rotating Sunday shifts; benefits eligible. Ideal candidates have strong customer service skills, clear English communication, and the ability to multitask in a fast-paced medical setting.

Qualifications

• High School Graduate or GED required.
• Associate Degree preferred.
• Ability to communicate in English, both orally and in writing.
• Must have excellent customer service skills.
• Must have the ability to organize and perform multiple tasks in a timely manner.
• Knowledge of medical office terminology preferred.
• Basic proficiency in computer use required.
• Experience with EHR, Practice Management System and Departmental/Ancillary Systems preferred.

Responsibilities

• Greet visitors and patients in a friendly, professional manner and direct them appropriately.
• Maintain efficient patient flow during the registration process and provide excellent service.
• Answer phone calls promptly and route messages to the correct person.
• Inform patients about schedule delays and assist with comfort while waiting.
• Process self-pay charges, collect payments, and reconcile daily collections.

Skills

Customer service

English communication

Education

High School/GED

Associate degree preferred

Job description

About Our Company

We're a physician-led, patient-centric network committed to simplifying health care and bringing a more connected kind of care.

Our primary, multispecialty, and urgent care providers serve millions of patients in traditional practices, patients' homes and virtually through VillageMD and our operating companies Village Medical , Village Medical at Home , Summit Health , CityMD , and Starling Physicians .

When you join our team, you become part of a compassionate community of people who work hard every day to make health care better for all. We are innovating value-based care and leveraging integrated applications, population insights and staffing expertise to ensure all patients have access to high-quality, connected care services that provide better outcomes at a reduced total cost of care.

Please Note: We will only contact candidates regarding your applications from one of the following domains: @summithealth.com, @citymd.net, @villagemd.com, @villagemedical.com, @westmedgroup.com, @starlingphysicians.com, or @bmctotalcare.com.

Job Description

Status: Full Time - Benefit Eligible

Schedule: Monday - Friday, 7:30am - 4pm with rotating Sunday shifts, 8am - 1pm

Essential Job functions

• Greets visitors, patients, and families in a friendly professional manner and directs them appropriately.
• Maintains an efficient patient flow through the registration process and provides excellent customer service to patients/families.
• Promptly answers the telephone, directs all calls appropriately, takes an accurate message and delivers to the appropriate individual/demonstrates appropriate etiquette.
• Informs patients of delay in physician schedules, assists with patient comfort while delayed.
• Posts all self pay charges, collects payments, and provides patient with receipt. Accurately reconciles daily payments. Reconciles billing slips to daily schedule.
• Opens and closes batches properly, accurately reconciles collections, prepares deposits and documents corrections.
• Scans the insurance card, processes insurance verifications utilizing the on-line system, and updates the patient account. Updates patient information including demographics, insurance, HIPAA forms and financial waivers.
• Schedules appointments accurately according to department guidelines; using waitlist when applicable. Confirms future appointments as needed. Review Eligibility and Phone report.
• Schedules and enters orders for diagnostic tests, and procedures, following all appropriate workflows.
• Works cooperatively with Patient Care Resources and clinical staff to ensure timely pre-authorizations.
• Completes referrals according to departmental guidelines and properly enters into the appropriate system.
• Effectively communicates problems, concerns, or issues to the Office Supervisor / Manager appropriately and promptly.

General Job functions

• Performs various clerical duties such as faxing, photocopying, scanning, filing and mailings.
• Demonstrates flexibility with various work schedules, covers for other staff when asked including other office locations.
• Demonstrates the ability to adequately follow downtime procedures.
• Other job duties as required.

Physical Job Requirements

• Pushing and pulling, taking frequency and weight into consideration.
• Physical strength to lift heavy objects, carts, or items, taking frequency and weight into consideration.
• Physical mobility, which includes movement from place to place on the job, taking distance and speed into account.
• Dexterity of hands and fingers.
• Balance is maintained during climbing, bending and/or reaching.
• Endurance (e.g. continuous typing, prolonged standing/bending, walking).

Environmental Risks

• Chemicals, Chemotherapy and Fumes
• Loud noises
• Vibration
• Extreme temperatures
• Confined spaces
• Allergens: dust, mold and/or pollen
• Magnetic fields
• Radiation
• Sharps
• Latex
• Combative patients/visitors

Blood-borne Pathogens

• Exposure to infectious hazards, blood, body fluids, non-intact skin or tissue specimens.
• Contact with patients or patient specimens are possible.
• Unplanned or unexpected exposure.

Education, Certification, Computer and Training Requirements

High School Graduate or GED required. Associate Degree preferred.

Previous Patient Service Representative/Medical Receptionist experience preferred.

Ability to communicate in English, both orally and in writing.

Must have excellent customer service skills.

Must have the ability to organize and perform multiple tasks in a timely manner.

Knowledge of medical office and terminology preferred.

Basic proficiency in computer use required. Previous experience with Standard Office Technology in a Window based environment preferred.

Experience with EHR, Practice Management System and Departmental/Ancillary Systems preferred.

Travel

Travel to satellite locations as needed.

Pay Range

Pay Range: $18.13 - $22.02 Hourly

The provided compensation range is based on industry standards and salary determinations will be made based on numerous factors including but not