Patient Service Representative l

Oak Orchard Health Center; Town of Warsaw (NY); On-site; USD 25,000 - 33,000; Full time

Benefits offered by this job

Health/Dental/Vision Insurance

Retirement Plan

Tuition Reimbursement

Public Service Loan Forgiveness

Generous Time Off

Job summary

Oak Orchard Health Center is seeking a Patient Service Representative to handle front-desk check-in, scheduling, and payments. The role requires strong communication with patients and coordination with care teams to ensure smooth patient flow.

The position involves registering patients in the EMR, verifying demographics and insurance, answering phones, and coordinating with the Insurance Enroller as needed. A HS diploma and healthcare experience are preferred.

Qualifications

• High School diploma or equivalent.
• 1-2 years of medical office or call center experience.
• 1-2 years of administrative or customer service experience.

Responsibilities

• Accurately register new patients in the EMR, verifying demographics and insurance information.
• Greet arriving patients and guests and check them in/out.
• Process payments and balance cash receipts at end of shift.
• Schedule future appointments and call reminders; reschedule as needed.
• Refer patients to Facilitated Insurance Enroller for insurance questions.
• Answer phones, take messages, and document prescription refills.

Skills

Communication skills

Team collaboration

Flexible schedule

Education

High School diploma or equivalent

Tools

EMR system

Job description

The Patient Service Representative provides customer service to all customers, both over the phone and at the check-in area, for all arriving and departing patients. This position is responsible for scheduling future appointments both in person and via the telephone, registering new patients in the EHR, checks registration forms for completeness and accuracy, and scans registration into patient EHR.

Job Responsibilities

• Accurately register new patients in the OOH electronic medical record (EMR) system, checking to see if the patient was previously registered and verify demographic and insurance information for accuracy.
• Promptly and courteously, greet arriving patients and guests.
• Promptly check patient in, including, but not limited to accurately updating insurance, yearly demographic information (registration form) and collecting any payments required from the patient. Promptly check patient out.
• Process payments received via mail, phone, or in-person.
• Schedules future appointments as needed, at both checkout window and over the phone.
• Refer patients to Patient Accounts Office if financial plans are necessary.
• Scans all completed patient paperwork into patient EMR in a timely manner.
• Maintain phone etiquette; answer phones, transfer calls, take accurate messages and assign appropriately, document prescription refills and assign to correct provider.
• Monitors appointment schedules
• Respond to Patient/Physician inquiries
• Reschedule patient appointments when providers call in sick or schedule time off.
• Direct patients that need assistance with their health insurance to the embedded Facilitated Insurance Enroller.
• Call appointment reminders for physicals and all new patient appointments and change appointment status to “confirm” when done. Call failed appointment reminder calls to attempt to confirm appointment.
• The ability to communicate effectively with patients and staff from all departments.
• Attend regular staff meetings, trainings, and other meetings as requested.
• Maintain a safe, clean and orderly work area at the front desk and waiting room.
• Schedule interpreters (internal or external) for patient appointments.
• Balance cash receipts at the end of shift and prepare appropriate reports.
• Make sure the building is unlocked in the morning, and locked at night with the alarm set by the last employee to leave the building.
• Adheres to all organizational policies and procedures.
• Any other reasonable requests from management.

Requirements

Skills/Qualifications

• Communicates effectively with patients, and co-workers in other departments
• Participate in organizational efforts to provide the highest quality patient care
• Ability to work a flexible schedule. Some evenings and weekends may be required.

Education/Experience

• High School diploma or equivalent.
• 1-2 years of medical office experience/call center preferred
• 1-2 years of prior administrative or customer service experience

Comprehensive Benefits

• Health / Dental /Vision Insurance
• Retirement Plan
• Tuition Reimbursement
• Public Service Loan Forgiveness
• Generous Time Off
• Salary Description $20/hour