Patient Service Representative - Imaging

Baystate Health; Town of Springfield (WI); On-site; USD 25,000 - 36,000; Full time

Job summary

Baystate Health is seeking a patient services assistant at the BMC Main Campus in Springfield, MA. The role involves reception, scheduling, patient registration, and insurance verification to support patient-centered care.

You will handle phone calls, manage rosters and communications, and ensure HIPAA-compliant handling of imaging reports while delivering friendly, professional service.

Qualifications

• Experience or education equivalent to HS graduation.
• 6 months preferred experience.

Responsibilities

• Managing the Patient Experience: greet patients, gather demographics, verify referrals or pre-authorizations, provide provider updates.
• Communication: maintain relationships with staff, HIPAA compliance, handle inquiries with courtesy.
• Patient Identification: identify patients, verify identity, monitor delays.
• Confidentiality and Privacy: protect patient records and comply with HIPAA.
• Telephone: answer calls promptly and route when needed.
• General Duties: perform clerical tasks, schedule exams, prepare materials.
• Mail Processing/Faxes/Rosters/Images: operate office equipment, manage mail/faxes, print orders.

Skills

Medical terminology

Microsoft Office

Customer service

Data entry

Billing

Education

HS graduation or equivalent

Job description

Schedule: 2:30pm - 11pm every other weekend

Location: BMC Main Campus - 759 Chestnut St.

Summary:

In collaboration with a multiple departments, performs the administrative tasks necessary to support exceptional patient-centered care, such as reception, managing of phone calls, facilitating image release, communicating imaging reports, validating physician orders, daily roster preparation, and patient registration. Adheres to BHS operating principles, system and department compliance policies, and any applicable laws and regulations. May be required to perform other related tasks or duties as requested or assigned.

Job Responsibilities:

1)Managing the Patient Experience:

Greets patients promptly in warm, friendly manner demonstrating appropriate amount of interest or concern. Smile, make eye contact, use welcoming language (hello, welcome, how can I help you today). To maintain patient confidentiality use the system to verify reason for visit. Gather and/or verify patient demographics. Confirm that we have referrals or pre-authorizations if necessary. Give the patient a provider update (on time or running late, etc.).

Hospitality:

Maintain waiting area, check reading materials, play areas, etc. Direct patient and family members to restrooms and other amenities. Check to see if there is any other way you can assist. Employees at this level are developing their skills and understanding of needs of the patients and their families or caregivers.

**2)**Communication:

Develops and maintains working relationships with coworkers, providers, other agencies, and ancillaries. Receives and provides information as necessary while complying with policies and regulations (e.g., HIPAA). Addresses public in a cheerful customer service focused manner. Demonstrates awareness of cultural differences and adjusts to accommodate differences. Develop competency in managing difficult conversations.

**3)**Patient Identification:

Will identify a patient using two identifiers (i.e., name and date of birth). Where required, will place an ID band on the patient following verification of the patient’s identity. Will monitor patients stay in our waiting area, to maintain open communication about delays and exam status.

**4)**Confidentiality and Privacy:

Maintains confidentiality of patient records using extreme care to discuss matters only with appropriate personnel to meet HIPAA Guidelines. Effectively operates hospital information system, ensuring patient and hospital confidentiality in accordance with established policies.

5) Telephone:

Answers telephones in a prompt, courteous manner. Attempts to resolve inquires without transferring calls, if necessary, routes phone calls to appropriate personnel or department.

6) General Duties:

Performs general clerical duties, which include order entry, system downtime recovery, preparation of exam-related materials and records, and makes reminder calls to patients. Observes any discrepancies within patients’ records and either corrects them or brings them to the attention of proper personnel. Identifies and communicates all unfinished work, assuring continuity.

7) Mail Processing/Faxes/Rosters/Images:

Demonstrates the ability to operate all office equipment to include fax machines and copiers. Opens, sorts, and distributes all incoming mail and faxes daily according to practice guidelines. Prints orders, CDs, and reports while following the appropriate release and or approval in compliance with practice policy and regulations (e.g., HIPAA) Reviews all orders for validity maintains daily rosters per department criteria.

8) Leadership:

Takes responsibility for teaching and helping to develop and improve procedures and policies. Seeks and communicates process improvement opportunities and workflow optimization.

9) Covers one modality desk, or performs registration. Must have work in the department for a minimum of two years.

10) Registration:

Register and arrive patient. Collect, verify, and update all account demographics and financial information including isurance infromation within established quality assurance thresholds.

Collect co-pay, deductibles, co-insurance, and other patient balances where applicable.

Secures cash drawer according to depatmental procedures with random quartely balance checks 100% of the time.

11) Insurance Verification:

Request proof of insurance; verify using appropriate systems, initaiates contact for finanicial counseling. Assist patients or customers fill out and complete medical release of information accurately.

Understands insurance coverage and understands billing for part A (hospital) and part B (provider).

12) Other Duties-Department Specific:

Responsibilities may be more specialized than as detailed above in larger practices or may include additional duties in some departments.

Required Work Experience:

1)Experience or education equivalent to that generally received by obtaining HS graduation.

Preferred Work Experience:

1)6 months.

Skills and Competencies:

1) Medical terminology, keyboard, Microsoft office products, schedule systems, medical records (electronic and paper), billing, basic math, language, reading and writing, customer service.

2) If applicable validates interpretation and translation and attends Interpreter in-service meetings as required.

Education:

Non-Graduate (Required)

Certifications:

Compensation

Note: The compensation range(s) in the table below represent the base salaries for all positions at a given grade across the health system. Typically, a new hire can expect a starting salary somewhere in the lower part of the range. Actual salaries may vary by position and will be determined based on the candidate’s relevant experience. No employee will be paid below the minimum of the range. Pay ranges are listed as hourly for non-exempt employees and based on assumed full time commitment for exempt employees.

Minimum - Midpoint - Maximum

$17.98 - $21.42 - $25.87

Equal Employment Opportunity Employer

Baystate Health is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, ancestry, age, genetic information, disability, or protected veteran status.