Patient Scheduling Representative

One GI; Lansdowne (VA); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

Excellent paid time off

401(k) plan with employer match

Education reimbursement opportunities

Internal growth opportunities

Health and supplemental benefits; FSA/

Refer a friend bonus

Job summary

One GI is seeking a Patient Scheduling Representative in Lansdowne, VA to manage referrals, demographics, and insurance details. The role is full-time, Monday–Friday, 8:00am–4:30pm, with no nights or weekends.

You will schedule office visits and procedures, update physician notes, and communicate with staff to ensure smooth patient flow. Ideal candidates have a High School Diploma or equivalent and prior medical office experience; knowledge of medical terminology is preferred.

Qualifications

• High School Diploma or equivalent required; medical terminology coursework preferred.
• Previous medical office experience strongly preferred; training beneficial.
• One year of experience as medical assistant/secretary/health unit coordinator or related role preferred.

Responsibilities

• Update referral, demographic, and insurance information in the practice management database.
• Schedule office and procedure visits per physician parameters; update entries in the system.
• Communicate scheduling needs and provide patient education for procedures.
• Call preparation prescriptions to pharmacy when patient cannot receive by mail.
• Notify referring physicians of appointments or scheduling updates; coordinate with clinical staff.

Skills

Medical terminology

Office scheduling

Communication skills

Education

High School Diploma or equivalent

Tools

Practice management software

EMR systems

Job description

Job DetailsJob Location: VA 19455 Deerfield Avenue, #201 0VQ53 - Lansdowne, VA 20176Education Level: High SchoolTravel Percentage: NoneJob Category: Admin - Clerical

Do you want to work for a company that values respect, integrity, accountability, and leadership? Are you interested in being a part of one of the nation’s leading providers of Gastroenterology care? If so, join us at Colon, Stomach, & Liver Center and become part of the One GI®, family!

Colon, Stomach, & Liver Center is seeking a Patient Scheduling Representative to join our team to help drive patient success in our community.

We are searching for a passionate Patient Scheduling Representative to work Full Time, Monday through Friday from 8:00am-4:30pm at our office in Lansdowne, VA. This position provides a great work - life balance as you will not have to work any nights or weekends.

Who we are!

Colon, Stomach, & Liver Center is a team of gastroenterologists and allied health professionals with a proven track record of providing excellent care that families can count on. We specialize in treating the full range of digestive diseases and endeavor to provide exceptional care, for every patient, every time.

We are powered by One GI®, a true collaboration of the very best clinical and business minds – which enables us to focus on what’s truly important – our patients. And you contribution will be integral!

Our commitment to diversity & inclusion:

At One GI®, we value and actively promote diversity in the workforce at all levels. We strive to celebrate culture and other differences and consider them strengths of our organization.

Awesome Perks, Just for You!

• Excellent paid time off for a healthy work/life balance.
• We’ve got your future in mind! With our generous 401(k) plan, we’ll help you grow your nest egg with an employer match that makes saving for retirement even sweeter.
• Looking to further your education? We want to help! We offer education reimbursement opportunities, with generous annual support based on your employment status.
• Internal growth opportunities. We want to aid in your training and development.
• Competitive health and supplemental benefits; with FSA and HSA options.
• Love where you work? Spread the word! Refer a friend who’d be a great fit for One GI® and earn a special bonus when they join the team!

What you will do:

• Update referral, demographic, and insurance information in the practice management database.
• Schedule office and procedure visits utilizing physician appointment parameters and preferences. Update referral and recall entries in practice management system.
• Make decisions regarding safe procedure preparation and scheduling based on physician preferences.
• Select preparation information to provide to the patient and provide verbal patient education for procedure preparation to supplement written information.
• Call preparation prescriptions to pharmacy when the patient will be unable to receive the prescription by mail.
• Communicate special appointment follow-up needed prior to the patient appointment to the clinical and/or endoscopy staff. (Examples include anticoagulant/antiplatelet or ICD instruction.)
• Provide patients with the appropriate forms, literature, and instruction.
• Document patient interaction, patient education, or other communication clearly and neatly.
• Communicate operational issues, day to day scheduling conflicts, potential issues with referring physicians etc. to Scheduling Manager, Endoscopy Manager, or Clinic Manager as needed.
• Evaluate referrals and direct messages against individual physician preferences and practice guidelines and initiates patient contact within 24-48 hours of request. Seek physician or manager assistance if referral falls outside of normal parameters.
• Notify referring physicians of patient appointments or inability to schedule patient.
• Specialty scheduling included but not limited to: BRAVO, CAP, EMR, ERCP, ESD, EUS, FMT, PEG, PNE, and Hospital appointments.
• Monitor wait list and reports for follow up appointments after clinic and endo.
• Monitor portal and g-reminders for patient communication.
• Assist with the optimizing use of physician or physician extender time by monitoring and condensing schedules.
• Pick-up tasks and portal inbox messages for central scheduling.
• Process hospital and contact patients for scheduling follow up and send all clinical follow up to the appropriate clinical team member.

What you bring:

• High School Diploma or equivalent required.
• Previous medical office experience, medical terminology coursework preferred.
• Formal training with at least one year experience as medical assistant, medical secretary, health unit coordinator, nursing assistant or similar role.
• In lieu of formal training has at least two (2) years experience involving patient care and is able to demonstrate a familiarity with medication names and purpose, a thorough understanding of basic medical terminology, basic knowledge of common diagnoses and surgeries, and patient health interviewing skills.