Patient Scheduler 3, Imaging Services, Full -Time

University of Miami; Miami (FL); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Tuition remission

Job summary

The University of Miami Health System is seeking a Patient Scheduler 3 to deliver quality customer service by phone and coordinate diagnostic procedures across the UHealth system. You will work with referring physicians, radiologists, technologists, and patients to ensure smooth scheduling of exams.

Responsibilities include answering calls, verifying patient information, guiding exam preparation, and using scheduling software to manage multiple modalities.

Qualifications

• High school diploma or equivalent required.
• Minimum 1 year of relevant experience.
• Preferred call center experience.
• General knowledge of office procedures.
• Data entry with minimal errors.
• Ability to communicate effectively in oral and written form.

Responsibilities

• Answer incoming calls or contact patients to determine exam time.
• Screen and verify information to ensure scheduling accuracy.
• Educate patients and answer questions while handling high call volumes.
• Use scheduling software to schedule exams across modalities and entities.
• Review patient imaging reports to ensure proper scheduling procedures.
• Coordinate processes and timing with physicians for special procedures.

Skills

Data entry

Customer service

Oral & written communication

Discretion

Instruction following

Record keeping

Education

High School diploma or equivalent

Tools

Scheduling software

Job description

Shift: Full-Time (40 hrs. M-S - 5 Days) Flexible, volume-based schedule 7AM-6PM Days, evenings (depending on availability) occasional on call weekends may be required

Work Location: UM Hospital UTower - Cardiology Imaging Services

The Patient Scheduler 3 (U) delivers quality customer service by communicating with patients over the phone to provide necessary information and is responsible for requesting information related to coordination and scheduling of diagnostic therapy and other procedures/treatments for UHealth. Interacts directly with referring physicians, radiologists, technologists, as well as patients to guarantee smooth coordination of procedures and exams. Shifts are flexible volume-based, 5 days, 40-hour work week: 7AM-6PM, Monday- Saturday.

• Delivers quality customer service by answering incoming phone calls or contacting patients by phone to determine exam time.
• Screens and verifies information to ensure accuracy when scheduling exams.
• Manages high call volumes to ensure best possible customer service by properly educating the patient on exam preparation and answering questions.
• Utilizes multiple computer applications, scheduling software, and network drives to schedule multiple exams within multiple modalities and entities across the UHealth system.
• Uses intermediate medical terminology and accurate scheduling protocols to ensure compliance such as reviewing and comparing patient’s previous imaging report to current order.
• Coordinates processes and timing as required by the physician and facility for special procedures.
• Obtains all required information from the referring physician or patient for the exam when scheduling exams.
• Notifies appropriate parties if patient requires labs or premedication for allergies, oral sedation medication, or obtain necessary implant information.
• Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

Education:

High School diploma or equivalent

Certification and Licensing:

Not Applicable

Experience:

Minimum 1 years of relevant experience

Preferred call center experience

Knowledge, Skills and Attitudes:

• General knowledge of office procedures and operations.
• Skill in data entry with minimal errors.
• Ability to accurately prepare and maintain records, files, reports and correspondence.
• Ability to communicate effectively in both oral and written form.
• Ability to understand and follow instructions.
• Ability to process and handle confidential information with discretion.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida’s only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We’re the challenge you’ve been looking for.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Job Status:

Full time

Employee Type:

Staff