Patient Registration Clerk

Rochester Regional Health; City of Rochester (NY); On-site; USD 27,000 - 39,000; Full time

Job summary

Rochester Regional Health seeks a Patient Registration Clerk to perform registration, insurance verification, data entry, and switchboard duties, ensuring accurate patient information and smooth front-desk operations.

Under supervision of the Patient Access Services Manager, you will support patient relations, privacy, and financial solvency while contributing to department and organizational quality goals.

Qualifications

• Minimum high school diploma or GED.
• Associate degree or higher in healthcare administration, business administration, or related field.
• 1-3 years of customer service, administrative, and/or data entry experience.
• 1-2 years of hospital-related field experience.
• Experience with database software applications.
• Medical terminology knowledge.
• Familiarity with EHR programs (e.g., Epic).
• Knowledge of ICD-10, CPT, HCPCS codes and coding processes.
• Understanding of hospital billing processes and reimbursement.

Responsibilities

• Interview patients and families to collect demographic, financial, and medical information; perform bedside, inpatient, emergency, and telephone registration.
• Verify insurance coverage, eligibility, and benefits; complete payer documentation; collect patient-pay balances.
• Operate switchboard, route calls, monitor alarms, and assist patients and visitors.
• Deliver excellent customer service by greeting patients, managing waiting areas, and communicating wait times.
• Participate in training, onboarding, and quality-improvement initiatives; support department goals.

Skills

Customer service

Data entry

Administrative experience

Hospital experience

Medical terminology

EHR knowledge (Epic)

ICD-10/CPT coding knowledge

Billing processes

Education

High School Diploma or GED

Associate’s degree or higher in healthcare administration, business administration, or related field

Tools

Database software

Epic EHR

Job description

Job Description

Job Title:

Patient Registration Clerk

Department:

Patient Access Services

Location:

50 Leroy Street, Potsdam, NY

Hours Per Week:

Per Diem

Schedule:

Variable Shifts, primarily evening/midnight shifts after training, Every other Weekend rotation

Summary

The Patient Registration Clerk provides customer-service and registration/switchboard services and assumes the responsibility for successful financial outcomes of all patient services. Under the general supervision of the Patient Access Services Manager, this position performs imperative duties including registration pre and full, insurance verification, switchboard and life support alarm coverage, data entry, and point-of-service collections, while maintaining patient relations, customer satisfaction, and hospital financial solvency.

Responsibilities

• Patient Registration & Intake: Accurately interview patients and families to collect demographic, financial, and medical information; perform bedside, inpatient, emergency, and telephone registration while meeting established time standards and patient identification policies.
• Insurance & Revenue Cycle Support: Verify insurance coverage, eligibility, and benefits; complete required Medicare and payer documentation; collect patient-pay balances; resolve registration errors; and ensure correct insurance loading and compliance with payer requirements.
• Switchboard & Communications: Serve as hospital switchboard operator by professionally answering and routing calls, maintaining call schedules, paging providers, monitoring alarms, and providing directions and assistance to patients and visitors.
• Customer Service & Safety: Deliver excellent customer service by welcoming patients, managing waiting areas, communicating wait times, maintaining confidentiality, addressing concerns, and identifying and reporting safety hazards or incidents.
• Professional Development & Team Support: Participate in training, meetings, and performance improvement initiatives; assist with onboarding new staff; and contribute to departmental and organizational quality goals.

Preferred Qualifications

• High School Diploma or GED
• Associate's degree or higher in healthcare administration, business administration, or related field
• At least 1-3 years of customer service, administrative, and/or data entry experience
• 1-2 years of previous experience in hospital related field
• Experience with database software applications
• Medical Terminology
• EHR Programs (e.g. Epic)
• ICD-10, CPT, HCPCS codes and coding processes
• Hospital billing processes and reimbursement

Union

1199-200B SEIU (CPH) Clerical

Note: Not all per diem roles are union eligible

Physical Requirements

Sedentary - Sedentary roles are primarily office-based and require prolonged sitting (67-100% of the workday) with minimal physical effort and lifting limited to under 10 lbs. Fine motor skills are necessary for computer work, writing, and telephone use, supported by clear visual and auditory ability. Cognitive and emotional demands are high due to extended concentration, frequent interruptions, independent decision-making, and information processing. Although physical exposure is low, administrative areas within healthcare environments may occasionally involve contact with infectious agents. Some roles may require flexible hours, TB screening, or a valid driver’s license.

For disease specific care programs refer to the program specific requirements of the department for further specifications on experience and educational expectations, including continuing education requirements.

Any physical requirements reported by a prospective employee and/or employee’s physician or delegate will be considered for accommodations.

Pay Range

$19.46 - $28.55

The posted pay range is a good faith representation of potential base pay for this position. It may be modified in the future and eligible for additional pay components. Individual annual salaries/hourly rates could vary based on position details and FTE. Pay is determined by considering factors including, but not limited to, experience, relevant qualifications, specialty, internal equity, locations, and contracts.

Rochester Regional Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, predisposing genetic characteristics, marital or familial status, military or veteran status, citizenship or immigration status, or any other characteristic protected by federal, state, or local law.