Patient Registration Clerk

Rochester Regional Health; United States; On-site; USD 26,000 - 40,000; Full time

Job summary

Rochester Regional Health is seeking a Patient Registration Clerk to provide customer-service and registration/switchboard support. This role ensures accurate patient demographics, insurance verification, and timely data entry while helping maintain hospital financial solvency.

Under supervision, you will perform registration, insurance verification and life-safety alarm coverage, with duties expanding to onboarding and quality initiatives as needed.

Qualifications

• High School Diploma or GED required; associate degree or higher preferred.
• 1–3 years of customer service, administrative and/or data entry experience.
• 1–2 years of hospital-related field experience; familiarity with EHR systems.

Responsibilities

• Interview patients and families to collect demographic, financial and medical information.
• Verify insurance coverage, collect patient balances and resolve registration errors.
• Operate switchboard, route calls, and provide directions to patients and visitors.
• Deliver excellent customer service, manage waiting areas, and report safety hazards.
• Participate in training, onboarding, and quality-improvement initiatives.

Skills

Customer service

Data entry

Communication

Administrative support

Education

High School Diploma or GED

Associate’s degree or higher in healthcare administration or related field

Tools

Epic EHR

Job description

Job Title: Patient Registration Clerk

Department: CPHPatient Access Services

Location: Canton Potsdam Hospital (Various locations to train)

Hours Per Week: Per Diem (Hours as needed)

Schedule: 8-hour shifts; NOTE: Training with be full time (Approximately 3 months) and primarily day shift at multiple locations, then switch to primarily nights/overnights, variable days, weekend, and holiday coverage.

SUMMARY:

The Patient Registration Clerk provides customer-service and registration/switchboard services and assumes the responsibility for successful financial outcomes of all patient services. Under the general supervision of the Patient Access Services Manager, this position performs imperative duties including registration pre and full, insurance verification, switchboard and life support alarm coverage, data entry, and point-of-service collections, while maintaining patient relations, customer satisfaction, and hospital financial solvency.

RESPONSIBILITIES:

• Patient Registration & Intake: Accurately interview patients and families to collect demographic, financial, and medical information; perform bedside, inpatient, emergency, and telephone registration while meeting established time standards and patient identification policies.

• Insurance & Revenue Cycle Support: Verify insurance coverage, eligibility, and benefits; complete required Medicare and payer documentation; collect patient-pay balances; resolve registration errors; and ensure correct insurance loading and compliance with payer requirements.

• Switchboard & Communications: Serve as hospital switchboard operator by professionally answering and routing calls, maintaining call schedules, paging providers, monitoring alarms, and providing directions and assistance to patients and visitors.

• Customer Service & Safety: Deliver excellent customer service by welcoming patients, managing waiting areas, communicating wait times, maintaining confidentiality, addressing concerns, and identifying and reporting safety hazards or incidents.

• Professional Development & Team Support: Participate in training, meetings, and performance improvement initiatives; assist with onboarding new staff; and contribute to departmental and organizational quality goals.

PREFERRED QUALIFICATIONS:

• High School Diploma or GED

• Associate’s degree or higher in healthcare administration, business administration, or related field

• At least 1-3 years of customer service, administrative, and/or data entry experience

• 1-2 years of previous experience in hospital related field

• Experience with database software applications

• Medical Terminology

• EHR Programs (e.g. Epic)

• ICD-10, CPT, HCPCS codes and coding processes

• Hospital billing processes and reimbursement

UNION:

1199-200B SEIU (CPH) Clerical

Note: Not all per diem roles are union eligible

EDUCATION:

LICENSES / CERTIFICATIONS:

PHYSICAL REQUIREMENTS:

Sedentary - Sedentary roles are primarily office-based and require prolonged sitting (67–100% of the workday) with minimal physical effort and lifting limited to under 10 lbs. Fine motor skills are necessary for computer work, writing, and telephone use, supported by clear visual and auditory ability. Cognitive and emotional demands are high due to extended concentration, frequent interruptions, independent decision-making, and information processing. Although physical exposure is low, administrative areas within healthcare environments may occasionally involve contact with infectious agents. Some roles may require flexible hours, TB screening, or a valid driver’s license.

For disease specific care programs refer to the program specific requirements of the department for further specifications on experience and educational expectations, including continuing education requirements.

Any physical requirements reported by a prospective employee and/or employee’s physician or delegate will be considered for accommodations.

PAY RANGE:

$19.46 - $28.55

The posted pay range is a good faith representation of potential base pay for this position. It may be modified in the future and eligible for additional pay components. Individual annual salaries/hourly rates could vary based on position details and FTE. Pay is determined by considering factors including, but not limited to, experience, relevant qualifications, specialty, internal equity, locations, and contracts.

Rochester Regional Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, predisposing genetic characteristics, marital or familial status, military or veteran status, citizenship or immigration status, or any other characteristic protected by federal, state, or local law.