Patient Placement Coordinator - Evening Shift

Mass General Brigham; Somerville (MA); On-site; USD 31,000 - 44,000; Full time

Job summary

Mass General Brigham seeks an Admissions Coordinator for the Capacity Coordination Center to optimize patient placement and bed management. You will identify bed needs, manage admissions, transfers and ED entries, and collaborate with physicians, nurses, and staff to maintain safe, timely patient flow.

Working 4:00pm–12:30am, M-F with every other weekend, you will monitor the real-time census in Epic, coordinate with Access RNs and the Medical Officer of the Day, and help arrange transfers to

Qualifications

• Bachelor's Degree preferred.
• Prior healthcare experience.
• Medical terminology.
• Basic computer skills.
• Exceptional Customer Service skills.
• Strong interpersonal and communication skills.
• Ability to exercise judgment in dealing with sensitive, confidential information.
• Ability to handle stressful situations that may arise in facilitating requests.
• Willingness to learn and grow as a member of the team and department.

Responsibilities

• Identify and assign beds for admissions, transfers, and ED admissions.
• Monitor real-time census; ensure accurate Epic data during occupancy.
• Participate in daily occupancy meetings to optimize patient placement.
• Coordinate with Access RNs and physicians to distribute patients safely.
• Arrange transfers to ICU and other units as needed.
• Respond to patient/family bed requests and code help situations.
• Maintain patient accounts including demographics, insurance, and directives.
• Engage with hospital leadership to prioritize transfers during high occupancy.
• Back up Admissions Coordinators during off hours.
• Mentor new employees and support training.

Skills

Healthcare experience

Medical terminology

Basic computer skills

Customer service

Interpersonal skills

Communication skills

Judgment under pressure

Stress management

Team collaboration

Education

Bachelor's degree preferred

Tools

Epic

Job description

Site

Site: The General Hospital Corporation Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary Hours

4:00pm-12:30am, M-F, every other weekend coverage required

Scope of Position

Under the general direction of the Senior Manager of Admitting Services, the incumbent will assist in managing hospital capacity operations within the MGH Capacity Coordination Center. They will act as a liaison between attending and resident physicians, nursing staff, and administrative staff to ensure timely and clinically appropriate placement of patients following hospital guidelines. The goal is to provide the highest quality of care and service to our patients, their families, our physician and nursing colleagues, and to outside institutions by utilizing our resources effectively and efficiently.

Principal Duties & Responsibilities

• Identifies and assigns beds for front door admissions, post-operative surgical admissions, hospital transfers, and emergency department admissions. Regularly interacts with clinical staff to ensure appropriate placement of patients in accordance with clinical needs, capacity needs, and Patient Placement Guidelines.
• Monitors all aspects of a real-time hospital census; works with patient care units to ensure correct admission, discharge, and transfer information is reflected in Epic. May work with patient care units to expedite the admission and/or discharge process during times of high occupancy.
• Participates in daily meetings with representatives of patient care units to assess occupancy/capacity needs and promote knowledge sharing of special considerations in order to ensure efficient and appropriate placement of patients.
• Works with Access RNs to assist in monitoring medical team assignments to ensure safe and appropriate distribution of patients. Frequent communication with the Medical Officer of the Day (MOD) and Capacity MD to strategize exceptions and capacity challenges.
• Works with the Patient Care Services to arrange timely transfer of patients to and from intensive care units.
• Responds to requests from patients or family members for special bed needs, given clinical placement criteria are met. Confirm patient needs/requests are properly coded in Epic to ensure appropriate billing.
• Responds to Pre-Code Help, Code Help, and Capacity Disaster situations and provides leadership with detailed information around current capacity and bed availability.
• Carries out direction from department leadership and Capacity Committee to prioritize/re-prioritize patients, as needed.
• Performs daily ADT maintenance to ensure patient accounts accurately reflect all activity.
• Ensures integrity of each patient account, including but not limited to: demographics, insurance, guarantor, advanced directive status, etc. May work with patient, family members, referring institution and/or other agencies to obtain accurate registration and authorization information.
• Facilitates outside hospital transfers via the MD Connect phone line by connecting the referring physician with the appropriate MGH physician via conference call to discuss patient's clinical needs.
• Provides rapid, professional response to referring and accepting physicians.
• Communicates pertinent information to internal and referring patient care units in order to expedite transfer/transport of patient to MGH.
• Monitors processes pertaining to patient transfer and/or transport.
• Offers patient support services to referring institutions and coordinates such services, as indicated.
• Collaborates with colleagues across the institution, including the Emergency Department, Client Services, and hospital leadership, to prioritize highly sensitive transfers from outside hospitals during times of high occupancy.
• May facilitate admission to alternative Mass General Brigham Institution as necessary or requested given bed availability, insurance contractual agreements, physician and/or patient preference.
• Troubleshoots and provides assistance throughout the process, as necessary.
• Responsible for creation of death certificates for patients who expire at MGH.
• Receives expired patient calls and logs information into expired patient log.
• Ensures Attending Physician has reported medical legal cases to the Medical Examiner.
• Notifies organ procurement agency of all expired patients, per Massachusetts Law.
• Demonstrates proficiency in case specific requirements.
• Reviews “Report of Death” form and ensures all required information is accurately reported. Enters Death Certificate information electronically for filing with the Bureau of Vital Statistics and ensures proper certification from physician certifier.
• Resource person/customer service representative for internal and external customers; may include hospital leadership, Patient Care Services, Communications, physicians, nurses, physician offices/clinics, patients, and family members.
• During off hours, acts as a backup for Admissions Coordinators to expedite patient admission process. May assist in providing coverage for scheduling center and front desk, as needed.
• Assists in ongoing management of patient valuables process and inventory.
• Serves as mentor for new employees and assists in hands-on training and support.
• Participates in productivity and quality/process improvement intra and extra-departmental projects as appropriate and assigned by Manager.
• Serves as an ambassador of the Mass General Brigham Healthcare system.

Qualifications

• Bachelors Degree preferred.
• Prior healthcare experience.
• Medical terminology.
• Basic computer skills.
• Exceptional Customer Service skills.
• Strong interpersonal and communication skills.
• Ability to exercise judgment in dealing with sensitive, confidential information.
• Ability to handle stressful situations that may arise in facilitating requests.
• Willingness to learn and grow as a member of the team and department.

Additional Job Details

• Remote Type
• Onsite Work Location 399 Revolution Drive
• Scheduled Weekly Hours 40
• Employee Type Regular
• Work Shift Evening (United States of America)
• Pay Range $22.22 - $31.71/Hourly
• Grade 4

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth.

EEO Statement: 1200

The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

Combat disease. Hold a hand. Help people. Impact the world. Mass General Brigham is a passionate, welcoming community where minds meet caring hearts. Come be a part of the world’s most powerful force in medicine, where every role is important in changing lives. Are you ready? Our history includes New England hospitals founded over 200 years ago, some of the first and most prestigious hospitals in the world. Built on the legacy of two leading academic medical centers, we’re more than a system—we’re leaders in the practice of medicine. Mass General Brigham is committed to serving the community. We are dedicated to enhancing patient care, teaching and research, and taking a leadership role as an integrated health care system. We recognize that increasing value and continuously improving quality are essential to maintaining excellence.