Patient Health Records Technician

Bay-Mills-Indian-Community; Brimley (MI); On-site; USD 42,000 - 48,000; Full time

Job summary

Bay Mills Indian Community is seeking a Health Information Technician to maintain patient health records across Bay Mills Health Center and other locations. You will ensure confidentiality, organize both electronic and paper records, and support audits and data accuracy in the EHR system.

The role requires adherence to HIPAA, Privacy Act guidelines, and standard record processes. A high school diploma is required, with preferred advanced certification and an associate degree in health

Qualifications

• High school diploma or GED required.
• Minimum 2 years in a Health and Human Services setting.
• Minimum 2 years with standardized records in a confidential setting.
• Certification: CEHRS or similar within 18 months of hire.
• Associate degree in Health Information Technology preferred; 3–5 years experience accepted.
• Excellent past work and attendance record.
• Ability to perform required functions and physical demands.

Responsibilities

• Maintain day-to-day patient health records, ensuring compliance, security and safety.
• Preserve confidentiality of records per Privacy Act and HIPAA.
• Prepare responses to routine release of patient information requests.
• Prepare inactive medical records for storage per BMHC policy.
• Ensure records are properly sequenced with all forms present and signed.
• Assist in evaluating records and participate in audits.
• Coordinate with outside facilities to obtain and distribute records.
• Follow BMHC practice management system procedures for data.
• Ensure accuracy of historical data entry into the EHR.
• Organize electronic and paper records and scan records into EHR.
• Schedule patient appointments as assigned.
• Perform other duties within scope as needed.
• Attend mandatory trainings offered by HR or Department Director.

Skills

Record management

Confidentiality

Attention to detail

Organization

Education

High school diploma or GED

Associate Degree in Health Information Technology

Certified Electronic Health Records Specialist (CEHRS) or equivalent

Tools

Practice management systems

Electronic Health Records (EHR)

Job description

• Location 12455 W. Lakeshore Dr.,Brimley, MI, 49715-9319,United States
• Base Pay $21.60 / Hour
• Employee Type Regular Full Time

Contact information

• Phone [phone]

Description

POSITION SUMMARY:

The position is responsible for the maintenance of patient health records, through pre-determined methods, using organized patient record formats, assuring confidentiality, security, and physical safety of patient information for Bay Mills Health Center and other clinic locations.

ESSENTIAL FUNCTIONS:

• 1. Responsible for the day-to-day service and maintenance of patient health records, ensuring compliance, security, and physical safety of patient records.
• 2. Maintains confidentiality of patient record information according to the Privacy Act, other guidelines e.g., confidentiality of medical records in Michigan and HIPAA Regulations.
• 3. Composes responses to routine requests for release of patient information. Selects and compiles information requested and forwards to the patient, and/or to other providers, insurance companies, etc. Determines validity of those requests for legal issues.
• 4. Responsible for preparing inactive medical records for storage as per BMHC policy.
• 5. Responsible for assuring that the patient record is assembled in proper sequence, assures that all necessary forms and documents are present, accurate and complete. Assure that all appropriate copies and mailing of forms are complete and signed.
• 6. Assists in evaluation of patient records and participates in medical records audits to ensure documentation and accountability of data.
• 7. Contact outside medical facilities for patient records and distribute according to timeframe and policies and procedures.
• 8. Follows procedures utilizing all practice management systems used by the BMHC for patient health data.
• 9. Responsible for accuracy of historical data entry into electronic health record.
• 10. Organize and manage both electronic and paper records and data, including scanning all necessary records into electronic health records (EHR).
• 11. Responsible for scheduling specified patient appointments as assigned, following the policies and procedures.
• 12. Other duties may be assigned within the scope and complexity of this position’s essential functions.
• 13. Must attend all mandatory trainings offered through the Human Resources Department and/or Department Director.

Requirements

PHYSICAL REQUIREMENTS :

• While performing the duties of this job, the employee is regularly required to sit and walk. The employee must occasionally lift and/or move numerous heavy charts. The employee must occasionally reach, bend, and crouch.

POSITION REQUIREMENTS :

• 1. Applicant must have a high school diploma or GED.
• 2. Minimum of two years work experience in a Health and Human Services setting required.
• 3. Minimum of two years work experience required in utilizing standardized records processes within a confidential setting.
• 4. Required certification of “Certified Electronic Health Records Specialist” or similar certification within 18 months upon hire.
• 5. An Associate Degree in Health Information Technology is preferred. However, willing to consider applicants lacking an Associate’s Degree if the candidate has 3-5 years’ experience successfully maintaining medical records.
• 6. Must have an excellent past work and attendance record as proven by past work references.
• 7. To perform this position successfully, an individual must be able to satisfactorily perform each function listed under the essential functions and physical demands categories of this position description.

Summary

This job description is intended to describe the general nature and level of work to be performed. It is not intended to be an employment agreement or contract, nor is it an exhaustive list of duties, responsibilities, and requirements. Bay Mills reserves the right to change, add, or reassign job duties or combine positions, or portions thereof, at any time.

It is the policy of BAY Mills Indian Community to provide equal opportunity in employment to all employees and applicants for employment. No person will be discriminated against in employment because of race, religion, color, sex, age, national origin, disability, military status, or any other characteristic protected by applicable tribal, federal or state law. However, BMIC may grant first consideration for employment to Indians in accordance with the spirit of the Indian Preference Act, PL 88-352-Sec. 707 (1) July 2, 1972.