Patient Financial Service Representative / Financial Counselor

Wilson County Hospital; Neodesha (KS); On-site; USD 42,000 - 54,000; Full time

Job summary

Wilson County Hospital is seeking a Patient Financial Services Representative to guide patients through billing, insurance, and financial assistance with empathy and clarity.

You will counsel patients before and after services, verify coverage, and help establish payment arrangements while ensuring HIPAA-compliant handling of records in a fast-paced healthcare setting.

Qualifications

• High school diploma or equivalent required.
• Associate degree in business, healthcare administration, or related field preferred.

Responsibilities

• Serve as the primary point of contact for patients seeking help with billing questions, payment options, and financial assistance programs.
• Provide financial counseling before and after services, helping patients understand their financial responsibilities in a clear and supportive way.
• Verify insurance eligibility, obtain benefit information, and complete required pre-certifications and authorizations.
• Investigate and resolve insurance denials or coverage issues, advocating for accurate reimbursement.
• Assist uninsured, underinsured, and high-credit-risk patients by identifying appropriate financial assistance programs.
• Determine patient financial responsibility and establish pre- or post-service payment arrangements.
• Maintain up-to-date knowledge of insurance rules, billing processes, and state and federal medical assistance programs.
• Serve as a backup for patient scheduling and registration during staff absences or busy periods.
• Perform cashiering duties, including receiving payments, posting receipts, and balancing daily totals.
• Maintain accurate, confidential financial records in compliance with hospital policies and HIPAA regulations.
• Collaborate with clinical and administrative teams to support seamless patient care and financial coordination.
• Participate in department meetings and continuous improvement efforts to enhance the patient financial experience.

Skills

Communication skills

Conflict resolution

Empathy

Attention to detail

Multitasking

Education

High school diploma

Associate degree in business/healthcare administration

Tools

EHR systems

Hospital billing software

HIPAA compliance

Job description

Patient Financial Services Representative

Business Office Team

Are you passionate about helping patients navigate the financial side of their healthcare with compassion, clarity, and confidence? We're looking for a Patient Financial Services Representative to join our Business Office team and play a meaningful role in supporting patients and families during important moments in their care journey.

In this role, you'll be a trusted resource for patients seeking hospital services-guiding them through insurance coverage, billing questions, financial assistance options, and payment arrangements. You'll work closely with both patients and internal teams to ensure financial processes are handled accurately, respectfully, and in compliance with all regulatory requirements. If you enjoy problem-solving, patient advocacy, and working in a collaborative healthcare environment, we'd love to meet you.

What You'll Do

As a key member of our Business Office, you will:

• Serve as the primary point of contact for patients seeking help with billing questions, payment options, and financial assistance programs.

• Provide financial counseling before and after services, helping patients understand their financial responsibilities in a clear and supportive way.

• Verify insurance eligibility, obtain benefit information, and complete required pre-certifications and authorizations.

• Investigate and resolve insurance denials or coverage issues, advocating for accurate reimbursement.

• Assist uninsured, underinsured, and high-credit-risk patients by identifying appropriate financial assistance programs.

• Determine patient financial responsibility and establish pre- or post-service payment arrangements.

• Maintain up-to-date knowledge of insurance rules, billing processes, and state and federal medical assistance programs.

• Serve as a backup for patient scheduling and registration during staff absences or busy periods.

• Perform cashiering duties, including receiving payments, posting receipts, and balancing daily totals.

• Maintain accurate, confidential financial records in compliance with hospital policies and HIPAA regulations.

• Collaborate with clinical and administrative teams to support seamless patient care and financial coordination.

• Participate in department meetings and continuous improvement efforts to enhance the patient financial experience.

What We're Looking For

Education

• High school diploma or equivalent required

• Associate degree in business, healthcare administration, or a related field preferred

Experience

• At least two (2) years of experience in hospital patient financial services, admissions, registration, or billing

• Experience in financial counseling or insurance billing is a plus

Knowledge, Skills & Abilities

• Solid understanding of healthcare billing, insurance eligibility, and government assistance programs

• Proficiency with electronic health records (EHR) and hospital billing systems

• Familiarity with medical terminology and patient privacy regulations

• Strong communication and conflict-resolution skills, paired with empathy and professionalism

• Ability to multitask, prioritize, and adapt in a fast-paced healthcare environment

• Strong math and analytical skills with a high level of accuracy and attention to detail

Working Conditions

• Primarily office-based with frequent interaction with patients and the public

• Occasional extended hours may be required during peak workload periods