Patient Experience Specialist

ProgressiveHealth; Newburgh (IN); On-site; USD 32,000 - 43,000; Full time

Benefits offered by this job

PTO & paid holidays

Medical (HSA/FSA)

Dental & Vision

Life/AD&D insurance

401(k) + company match

Growth opportunities

Free medical clinic access

Job summary

ProgressiveHealth of Indiana, LLC in Newburgh, IN seeks a Patient Experience Specialist to handle front office duties in a full-time, in-office capacity. The role emphasizes patient scheduling, check-in/out, and coordination with physicians to optimize visits.

The ideal candidate has strong communication skills, basic computer proficiency, and the ability to multitask in a fast-paced environment. Prior medical office experience is a plus, with a comprehensive benefits package offered by the

Qualifications

• High school diploma or GED required.
• At least 1 year of related experience and/or training preferred.
• Past medical office experience is preferred but not required.

Responsibilities

• Schedule and recapture appointments, reschedule missed patients and coordinate follow-ups.
• Register patients at check-in/out and ensure data accuracy.
• Coordinate referrals with patients and referring physicians; log and schedule evaluations.
• Verify patients' insurance and obtain necessary prior authorizations.
• Educate patients about coverage and payment responsibilities for therapy services.
• Collect payments due prior to each visit (co-pays, deductibles, co-insurance).
• Answer incoming calls professionally and relay messages when appropriate.

Skills

Customer service

Communication

Multitasking

Confidentiality

Teamwork

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Patient Experience Specialist – ProgressiveHealth of Indiana, LLC – Newburgh, IN

We are looking for an energetic and customer service‑driven Patient Experience Specialist to join our team! This position will hold the front office responsibility within our patient settings. This is a full‑time, in‑office position with a weekday, day‑shift schedule. No previous experience is needed but would be ideal to have. This is also a wonderful opportunity to expand your knowledge and gain experience in the healthcare industry. Come be a part of a growing organization in a progressive, supportive, and innovative team!

• Full‑time opportunity!
• M‑F Schedule - 8 am – 5/5:15 pm

What will you be doing in this role?

• Scheduling and recapturing appointments, missing in action patients, and pro‑actively rescheduling appointments
• Registering patients (check‑in/out) and ensuring all information is complete and accurate
• Coordinating with the patient and/or referring physician to obtain referrals
  • Documenting referrals as directed in appropriate logs
  • Scheduling initial evaluations and follow‑up visits to yield optimal visits per treatment plan
• Verifying patient’s insurance in advance to ensure that necessary prior authorizations by payors have been obtained
• Educating patients confidently about their coverage and payment responsibilities as it relates to therapy services
• Ensuring patients understand and sign necessary documentation related to insurance coverage for services deemed non‑covered
• Collecting all monies that are due prior to each visit
  • Could include co‑payments, deductibles, co‑insurance, and payments on statements
• Answering incoming telephone calls in a consistent and professional manner, with attention to detail
  • Taking and delivering messages or transferring calls to voicemail when appropriate personnel is unavailable
• Any other duties relating to the operations of the clinic that might be assigned by the Site Coordinator, Revenue Cycle Department or Patient Experience Coordinator

This does not necessarily list all responsibilities, duties, requirements, or efforts associated with the job. While this list is intended to be an accurate reflection of the job, the company reserves the right to review and modify the functions, duties and requirements of the job or to require that additional or different tasks be performed as circumstances or business needs require.

Our ideal candidate would:

• Have a high school diploma or GED
• Have at least a year of related experience and/or training
  • Past medical office experience is preferred but not required
• Have the ability to stand, walk, and sit throughout the entire assigned shift
• Have a high degree of professionalism in both written and verbal communication
• Have strong computer skills, including proficiency with databases and with Microsoft Office applications, including Outlook, Word, PowerPoint, and Excel
• Have the ability to work both independently and in a team environment, without constant supervision
• Be able to maintain confidentiality
• Be able to adapt, learn, and multitask in a fast‑paced setting

What you get from us:

• Opportunity for important work/life balance
• Paid time off (PTO) & paid holidays
• A robust benefits package: medical (HSA/FSA availability), dental, vision, and supplemental insurance options
  • Health improvement plan opportunities to lower premium costs
• FREE use of the ProCare HealthSpot medical clinic for insured employees and dependents
  • Includes medical care, virtual visits with a 24/7 nurse call line, lab testing, and generic medications
• Company‑sponsored basic life/AD&D insurance and long‑term disability insurance
• 401(k) & ROTH 401(k) savings plans + company match with auto‑enrollment after probationary period
• Opportunities for growth and advancement

Eligibility to Work:

This position requires candidates to be authorized to work in the United States on a full‑time basis without requiring current or future sponsorship for an employment visa (e.g., H‑1B, OPT, etc.).

About ProgressiveHealth:

ProgressiveHealth is the premier provider of a broad spectrum of occupational and non‑occupational health services including on‑site medical, injury prevention, health improvement, rehabilitation management solutions, and more! We are dedicated to delivering superior care and improving both patient and client outcomes. With over 1,000 employees supporting operations across the United States and in Canada, ProgressiveHealth continues to expand the number of client partners it serves and the lives it impacts.

An Equal Opportunity Employer