Patient Experience Rep / Surgery Scheduler

Panorama Eyecare; Loveland (CO); On-site; USD 42,000 - 46,000; Full time

Benefits offered by this job

PTO 3 weeks

Medical & Dental Insurance

Optical Allowance

Routine Eye Care

Disability Insurance

Educational Allowance

Paid Holidays

401K With Company Match

Job summary

Panorama Eyecare is hiring a Front Desk & Surgery Scheduler to greet patients, verify insurance, schedule appointments, and manage patient flow. The role supports multiple doctors, handles billing-related tasks, and ensures a positive patient experience in a fast-paced eyecare clinic.

The ideal candidate has medical office experience, strong scheduling skills, and a willingness to travel between Loveland and Erie clinics.

Qualifications

• High school diploma or GED required.
• Previous medical office experience preferred.
• Experience with scheduling and patient intake is essential.
• Ability to travel between two locations when needed.

Responsibilities

• Greet patients and check them in/out in a friendly, organized manner.
• Verify insurance information and referrals.
• Register patients in computer systems accurately for billing.
• Schedule all in-office appointments and manage recalls.
• Collect payments and balance receipts.
• Coordinate pre-certifications for surgeries and referrals.
• Handle patient questions and provide information per guidelines.
• Assist with patient transportation and other support tasks.

Skills

Front desk

Scheduling

Customer service

Insurance verification

Office administration

Patient intake

Education

High school diploma or GED

Tools

Scheduling software

EMR/EHR

Job description

Who We Are

At Panorama Eyecare, we are not just a team; we are a community of dedicated professionals united in our quest to provide the best eyecare anywhere. Our unflinching commitment to excellence and our core values are what make us an Employer of Choice. Join us in shaping the future of eyecare as we thrive together!

Description

At Panorama Eyecare, we are not just a team; we are a community of dedicated professionals united in our quest to provide the best eyecare anywhere. Our unflinching commitment to excellence and our core values are what make us an Employer of Choice. Join us in shaping the future of eyecare as we thrive together!

The Position

As a Front Desk & Surgery Scheduler at Panorama Eyecare, you will play a pivotal role in our mission to deliver the best eyecare. You'll be part of a collaborative team that values Partnership, Engagement, Excellence, and Stewardship. Together, we create an environment where mutual respect is at the forefront, equipping you with the tools, training, and empowerment necessary to excel in your role.

The Role

The successful Front Desk & Surgery Scheduler will contribute to the fulfillment of Panorama Eyecare’s mission statement by greeting, making appointments, and checking patients in and out for each doctor in a friendly, organized, and efficient manner. They are also responsible for facilitating smooth patient flow within the office by following established office guidelines and serving as a general information source for patients.

• Greets patients upon their arrival to the office.
• Verifies patient information and confirms insurance information and referral status/authorizations.
• Obtains and retains knowledge of insurance company participation and requirements.
• Registers patients correctly and completely in computer, providing consistency for patient listing and billing information.
• Answers general questions for patients following established guidelines.
• Prints route slip for appropriate resource to proper location.
• Schedules all in-office appointments per recalls on route slips.
• Maintains awareness of schedule and problem solves when needed.
• Collects payments from patients and correctly balances all collected monies against receipts.
• Answers questions regarding insurance billing and office financial policies.
• Generates and dispenses tokens for the Patient Portal for every patient.
• Enters recalls in computer for future appointments.
• Assists patients as needed with calling for transportation, writing checks, dialing phone numbers, etc.
• Directs patients to appropriate locations- main waiting room, optical, restrooms, ASC, etc.
• Maintains the goal of providing the highest level of customer service to patients.
• Assists in maintaining work area and reception area including making coffee, organizing magazines, picking up trash on floors…
• Basic understanding of phone etiquette, understanding how to differentiate inner-office or outer-office calls; able to transfer calls successfully to the correct department.
• Takes initiative when there is a task that needs to be completed. Does not remain idle when there is work to be done.
• Ensures confidentiality of medical records and patient information
• Pre-certifications for all in office surgeries, outpatient surgeries for 5 surgeons.
• Scheduling out going referrals.
• Scheduling diagnostic imaging for our providers.
• Distribute faxes for all of Boulder Eye Surgeons- creating tasks to review patient records.
• Medical records distribution to 3rd party providers (Insurance companies, CIOX).
• Assisting Surgical Counselors by calling patients, scheduling surgery at the ASC and in our system, email out paperwork, set up any follow up appointments with co-managing physicians.
• Collection of upgraded lenses prior to surgery
• Mail distribution
• Contacting insurance companies prior to in office procedures to find out what the patient ill ow for the procedure - and being able to get this information for the front desk to collect at the time of service.
• Travels between Arapahoe and Erie clinics as needed for coverage.
• Other duties as assigned.

Who You Are

• High school diploma or GED.
• Previous experience in a medical office setting preferred.
• Word processing/computer scheduling experience.
• Knowledge of typical office work environment.
• Previous customer service experience preferred.
• Ability to travel between two locations when needed.

Additional Job Details

• Works at our clinic location at 6125 Skypond Dr. Suite 160, Loveland, CO 80538.
• This is a Full-Time Position.
• Compensation for this role will be $20 - $22 an hour based on experience.

Our Growth Opportunities

At Panorama Eyecare, we care about our employee’s ability to grow within the company. Therefore, we have created career growth plans that allow employees the ability to work toward their professional growth. We encourage all employees to apply for internal openings they may be qualified for, and we welcome the opportunity to interview and coach employees on how to grow.

Our Employee Perks

• PTO Accruals Start at 3 Weeks
• Comprehensive Medical and Dental Insurance
• Company Paid Optical Allowance
• Company Paid Routine Eye Care
• Short Term and Long-Term Disability Insurances
• Educational Allowance
• Generous Paid Holiday Program
• 401K With Company Match

Join Our Team!

Embark on a rewarding journey with Panorama Eyecare and become part of a team that embodies the values of Partnership, Engagement, Excellence, and Stewardship. As an Eyecare Professional, you will not only provide exceptional patient care, but also shape the future of our practices. Together, we are transforming the eyecare landscape.

EEOC

Panorama Eyecare is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any characteristic protected by law.