Patient Experience Coordinator (Medical Receptionist)

Skin Dermatology Company; Shrewsbury (MA); On-site; USD 42,000 - 55,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Retirement Plan with employer 4

Competitive PTO

Seven Paid Holidays

Professional Development Assistance

Uniforms Provided

Team Member and Family Discounts

Employee Recognition Program

Job summary

Skin Dermatology in Central Massachusetts is seeking a Patient Experience Coordinator (Medical Receptionist) to join our front office team. You will be the first point of contact for patients, creating a welcoming and professional environment while guiding them through appointments and insurance details.

You will verify insurance, collect payments, schedule visits, and coordinate the patient journey with a focus on exceptional service.

Qualifications

• Previous experience as a Medical Receptionist, Front Desk Coordinator, or related client service role.
• Experience with insurance verification, referrals, or electronic medical records is a plus.
• Outstanding communication, organizational, and multitasking skills.
• Exceptional attention to detail and accuracy.
• Professional, polished demeanor with a passion for patient care.
• Ability to work independently while thriving in a collaborative team.
• Strong computer skills and ability to learn new software quickly.

Responsibilities

• Serve as the first point of contact at the front desk, providing a warm, professional welcome.
• Answer incoming calls and patient messages with exceptional service.
• Schedule, reschedule, and coordinate patient appointments for provider efficiency.
• Verify insurance eligibility, benefits, and demographic information prior to appointments.
• Obtain and manage insurance referrals and assist with prior authorizations as needed.
• Educate patients on insurance requirements, copayments, deductibles, coinsurance, and self-pay options.
• Collect patient payments and maintain accurate financial records.
• Maintain accurate patient registration and ensure all required documentation is complete.
• Coordinate patient flow to provide an efficient and seamless office experience.
• Assist with office operations, including inventory management and admin projects.
• Collaborate with clinical and administrative teams to deliver exceptional patient experience.
• Proactively identify and resolve patient concerns while maintaining confidentiality.
• Maintain HIPAA compliance and patient privacy.

Job description

Patient Experience Coordinator (Medical Receptionist)

As one of Central Massachusetts' leading dermatology practices, Skin Dermatology is committed to delivering exceptional patient care combining advanced dermatology services and an uncompromising focus on the patient experience. Every interaction—from the first phone call through follow-up care is designed to exceed expectations.

Our Core Values

Our values define who we are and guide every decision we make. While medicine, technology, and our organization continue to evolve, our core values remain constant. They shape our culture, strengthen our team, and ensure we consistently deliver an exceptional experience for both our patients and one another.

Our Values

People: Our people are our greatest strength. We invest in, challenge, and support one another to foster a collaborative environment where team members thrive, grow professionally, and deliver exceptional patient care.

Integrity: We hold ourselves to the highest standards of honesty, ethics, and professionalism. We honor our commitments, take ownership of our actions, and always do what is right for our patients and our team.

Accountability: We take ownership of our responsibilities and hold ourselves to the highest standards. Every decision is made with the patient experience in mind, and we empower one another to continually improve.

Empathy: We treat every patient and teammate with kindness, compassion, and respect. By understanding the needs and perspectives of others, we build meaningful relationships and create a culture where everyone feels valued.

Innovation: We embrace continuous learning, new ideas, and emerging technologies to improve patient care, streamline operations, and remain leaders in dermatology.

We offer a comprehensive benefits package designed to support you and your family’s well‑being and work‑life balance. Benefits include:

• Medical, Dental, and Vision Insurance
• 401(k) Retirement Plan with up to a 4% Employer Match
• Competitive Paid Time Off (PTO)
• Seven Paid Holidays
• Professional Development Assistance
• Uniforms Provided
• Team Member and Family Discounts
• Employee Recognition Program

At Skin Dermatology, we believe exceptional patient care starts with an exceptional team. We are committed to creating a workplace where our employees feel valued, supported, and empowered to build meaningful careers.

Patient Experience Coordinator (Medical Receptionist)

If you're looking to join a growing, patient‑focused practice where your contributions truly make a difference, we'd love to have you on our team. We're seeking a dedicated Patient Experience Coordinator to join our patient access and front office team . If you’re passionate about delivering exceptional service, building meaningful relationships with patients, and creating an outstanding experience with every interaction, we’d love to meet you.

About the Role

As the Patient Experience Coordinator, you will be the first point of contact for our patients, setting the tone for their entire experience. Your role is to create a welcoming, professional, and attentive environment while ensuring every patient interaction reflects the exceptional level of service Skin Dermatology is known for.

Beyond traditional front desk responsibilities, you will play a critical role in coordinating the patient journey by scheduling appointments, verifying insurance eligibility and benefits, obtaining referrals, communicating financial responsibilities, and helping patients navigate their care with confidence. This position combines exceptional customer service with operational excellence and offers the opportunity to make a meaningful impact while building a rewarding career within a collaborative, patient‑focused team.

This is more than a front desk position—it’s an opportunity to become a trusted advocate for our patients while helping deliver the exceptional experience that defines Skin Dermatology.

Key Responsibilities

• Serve as the first point of contact at the front desk, providing a warm, professional welcome to all patients.
• Answer incoming calls and patient messages while providing exceptional customer service and ensuring every patient feels valued and supported.
• Schedule, reschedule, and coordinate patient appointments to maximize provider efficiency and patient convenience.
• Verify insurance eligibility, benefits, and demographic information prior to appointments.
• Obtain and manage insurance referrals and assist with prior authorization processes as needed.
• Educate patients on insurance requirements, copayments, deductibles, coinsurance, and self‑pay options.
• Collect patient payments and maintain accurate financial records.
• Maintain accurate patient registration and ensure all required documentation is complete.
• Coordinate patient flow to provide an efficient and seamless office experience.
• Assist with office operations, including inventory management, office equipment coordination, and administrative projects.
• Collaborate closely with clinical and administrative teams to deliver an exceptional patient experience.
• Proactively identify and resolve patient concerns while ensuring every interaction reflects Skin Dermatology’s commitment to exceptional service.
• Maintain the confidentiality of patient information and comply with HIPAA and all applicable privacy regulations.

Why Join Us?

• Competitive compensation.
• Predictable weekday schedule—no evenings, weekends, or major holidays—with an outstanding work‑life balance.
• Opportunities for professional growth and career advancement.
• A collaborative, supportive team that values excellence and continuous improvement.
• The opportunity to make a meaningful impact on the lives of patients every day.

Qualifications

• Previous experience as a Medical Receptionist, Front Desk Coordinator, Patient Services Representative, Patient Access Representative, Medical Office Assistant, or in another high‑end customer service environment is preferred.
• Experience working with insurance verification, referrals, or electronic medical records is a plus.
• Outstanding communication, organizational, and multitasking skills.
• Exceptional attention to detail and commitment to accuracy.
• Professional, polished demeanor with a genuine passion for delivering outstanding patient care.
• Ability to work independently while thriving in a collaborative team environment.
• Ability to prioritize tasks and adapt in a fast‑paced, team‑oriented environment.
• Strong computer skills and the ability to quickly learn new software systems.

If you’re passionate about delivering exceptional service and want to build a rewarding career with a team that values collaboration, accountability, and excellence, we’d love to hear from you. Join Skin Dermatology and help create an outstanding experience for every patient, every visit, every interaction.