Patient Experience Coordinator

South Jersey Smiles Inc; Moorestown Township (NJ); On-site; USD 38,000 - 56,000; Full time

Job summary

South Jersey Smiles in Moorestown, NJ seeks a Patient Coordinator to guide patients from first contact through scheduling, treatment planning and beyond. You’ll be the warm face and voice patients meet, handling intake, appointments, and explaining next steps with clarity and kindness.

Ideal candidates are friendly, organized, eager to learn, and comfortable discussing treatment options and financial arrangements. Dental experience is helpful but attitude matters most and we can train you.

Qualifications

• Front desk coordination and patient-facing communication.
• Ability to manage scheduling and intake processes.
• Strong attention to detail and organizational skills.

Responsibilities

• Welcoming patients with warmth and professionalism
• Coordinating new patient intake
• Scheduling hygiene and doctor appointments efficiently
• Answering phones and creating exceptional first impressions
• Helping patients understand their next steps
• Learning to discuss treatment recommendations and financial options
• Growing into a treatment coordination role
• Maintaining accurate patient records and communications

Skills

Customer service

Communication

Organization

Problem solving

Tools

Open Dental

Insurance verification

Scheduling systems

Job description

Do you genuinely enjoy helping people? Are you naturally curious, organized, and energized by building relationships? Do you love creating great experiences while also helping people make important decisions?

If so, we'd love to meet you.

At South Jersey Smiles, we're looking for a Patient Coordinator who wants more than "just another front desk job." We're searching for someone with the potential to become one of the most important people in our practice—someone who can guide patients from their first phone call through scheduling, treatment planning, and ultimately helping them regain their health and confidence.

What You'll Do

You'll be one of the first faces and voices our patients meet.

Your responsibilities will include:

• Welcoming patients with warmth and professionalism
• Coordinating new patient intake
• Scheduling hygiene and doctor appointments efficiently
• Answering phones and creating exceptional first impressions
• Helping patients understand their next steps
• Communicating with kindness and confidence
• Learning to discuss treatment recommendations and financial options
• Growing into a treatment coordination role where you'll help patients say "yes" to the care they need

This is a position where your responsibilities—and your income potential—can grow as your skills grow.

We're Looking for Someone Who Is...

Naturally kind and compassionate

Humble and eager to learn

Curious and enjoys solving problems

Highly organized and detail-oriented

Comfortable talking with people all day

Positive and dependable

Coachable and open to feedback

Motivated by helping others succeed

Experience in dentistry is appreciated, but attitude and character matter more than experience.

We can teach dentistry.

We can't teach genuine kindness, curiosity, or integrity.

Bonus If You Have Experience With

• Dental scheduling
• Patient intake
• Insurance verification
• Open Dental or similar practice software
• Customer service
• Hospitality
• Retail sales
• Medical offices
• High-end concierge service

Why You'll Love Working Here

At South Jersey Smiles, we believe dentistry changes lives.

Every day we help people who have lived with pain, embarrassment, fear, or missing teeth finally smile again. Our team takes pride in delivering exceptional care while treating each patient like family.

You'll work alongside people who genuinely support one another, celebrate wins together, and are committed to continual growth.

We value:

• Kindness over ego
• Curiosity over complacency
• Teamwork over individual recognition
• Excellence over "good enough"
• Continuous learning and personal growth

Growth Opportunities

This isn't a dead-end administrative role.

As you develop, you'll have opportunities to learn:

• Advanced scheduling
• Patient communication
• Treatment coordination
• Financial arrangements
• Case presentation
• Patient relationship management
• Leadership responsibilities

If you're someone who enjoys helping people make important decisions, this role can evolve into a rewarding career with significant professional growth.

Compensation & Benefits

Competitive compensation based on experience, with opportunities for advancement and performance-based incentives.

We Might Be a Great Fit If...

You love making people feel welcome.

You notice the small details.

You enjoy learning.

You take ownership.

You communicate with confidence and compassion.

Most importantly, you want to be part of a team that's making a meaningful difference in people's lives every day.

If this sounds like you, we'd love to hear your story.