Patient Coordinator

Great Expressions Dental Centers; Union (AL); On-site; USD 28,000 - 38,000; Full time

Job summary

Great Expressions Dental Centers is seeking a Patient Coordinator to welcome patients and manage daily front-desk operations. You will schedule appointments, update records, and coordinate with the dental team to ensure a smooth patient experience.

The role emphasizes strong customer service, HIPAA compliance, and effective communication across patients and staff. On-site work with a focus on accuracy and professionalism ensures high-quality patient care.

Qualifications

• 1-3 years of proven experience as a receptionist or in a dental office.
• High school diploma or equivalent; additional education or certification in healthcare administration is a plus.

Responsibilities

• Greet patients in a warm, friendly manner upon arrival.
• Schedule appointments based on patient preferences and staff availability.
• Update and maintain patient records and ensure confidentiality.
• Collect co-pays, deductibles, and other payments; handle billing inquiries.
• Coordinate with dental staff to manage the appointment calendar.
• Answer patient questions via phone, email, or in person and explain policies.

Skills

Customer service

Receptionist

Communication skills

HIPAA compliance

Education

High School Diploma

Tools

Practice Management Software

Job description

As a Patient Coordinator, you will be the first point of contact for patients visiting or calling the dental office. Your primary responsibility is to provide exceptional customer service by greeting patients, scheduling appointments, managing patient records, and handling general administrative tasks. You will play a vital role in ensuring the smooth operation of the dental practice and maintaining a positive patient experience.

Responsibilities

• Provide a warm and friendly welcome to patients as they arrive at the dental practice.
• Ensure a comfortable and inviting waiting area for patients.
• Maintain a professional and courteous demeanor when interacting with patients.
• Schedule appointments for patients, considering their preferences and the availability of dental staff.
• Confirm and remind patients about upcoming appointments via phone or other communication channels.
• Coordinate with dental staff to manage the appointment calendar efficiently.
• Collect and update patient information accurately, including personal details and medical history.
• Create and maintain patient records in the dental practice management system.
• Ensure patient records are kept confidential and comply with privacy regulations.
• Verify and update patient insurance information.
• Calculate and collect co-pays, deductibles, and other payments from patients.
• Process insurance claims and coordinate with insurance providers for billing inquiries or issues.
• Respond to patient inquiries via phone, email, or in person, providing information about dental services, appointment availability, and general practice policies.
• Provide clear instructions to patients regarding pre-appointment preparations, forms, and paperwork.
• Maintain the cleanliness and organization of the reception area. Coordinate with dental staff to ensure a smooth patient flow and optimize scheduling efficiency.
• Communicate effectively with dental hygienists, assistants, and dentists regarding patient arrivals, emergencies, or changes in scheduling.

Requirements

• 1-3 years of proven experience as a receptionist or in a customer service role in a dental office
• High school diploma or equivalent; additional education or certification in healthcare administration or related field is a plus.

GEDC is committed to diversity and inclusion and is proud to be an equal opportunity employer. All qualified applicants are welcomed and encouraged to apply.