Patient Coordinator

Great Expressions; Union (NJ); Hybrid; USD 32,000 - 42,000; Full time

Job summary

Clear Destination Inc. is seeking a Patient Coordinator for our New Jersey dental practice. You will greet patients, manage scheduling, and maintain accurate patient records while ensuring privacy and high service standards.

Responsibilities include insurance verification, billing, and coordinating with dental staff to optimize patient flow. Prior dental experience is required and a high school diploma is essential.

Qualifications

• 2–3 years of proven experience as a receptionist or in a customer service role in a dental office.
• Prior Dental Experience is a MUST.
• High school diploma or equivalent; healthcare admin certification is a plus.

Responsibilities

• Welcome patients and maintain a warm reception area.
• Schedule appointments and manage the appointment calendar.
• Verify insurance information and collect co-pays/deductibles.
• Process insurance claims and liaise with providers.
• Maintain patient records in the practice management system while ensuring privacy.

Skills

Customer service

Scheduling

Phone & email communication

Patient interaction

Records management

Insurance billing

Privacy compliance

Team collaboration

Education

High school diploma

Healthcare administration (plus)

Tools

Dental practice management system

Scheduling software

Job description

As a Patient Coordinator, you will be the first point of contact for patients visiting or calling the dental office. Your primary responsibility is to provide exceptional customer service by greeting patients, scheduling appointments, managing patient records, and handling general administrative tasks. You will play a vital role in ensuring the smooth operation of the dental practice and maintaining a positive patient experience.

Responsibilities:

• Provide a warm and friendly welcome to patients as they arrive at the dental practice.
• Ensure a comfortable and inviting waiting area for patients.
• Maintain a professional and courteous demeanor when interacting with patients.
• Schedule appointments for patients, considering their preferences and the availability of dental staff.
• Confirm and remind patients about upcoming appointments via phone or other communication channels.
• Coordinate with dental staff to manage the appointment calendar efficiently.
• Collect and update patient information accurately, including personal details and medical history.
• Create and maintain patient records in the dental practice management system.
• Ensure patient records are kept confidential and comply with privacy regulations.
• Verify and update patient insurance information.
• Calculate and collect co-pays, deductibles, and other payments from patients.
• Process insurance claims and coordinate with insurance providers for billing inquiries or issues.
• Respond to patient inquiries via phone, email, or in person, providing information about dental services, appointment availability, and general practice policies.
• Provide clear instructions to patients regarding pre-appointment preparations, forms, and paperwork.
• Maintain the cleanliness and organization of the reception area. Coordinate with dental staff to ensure a smooth patient flow and optimize scheduling efficiency.
• Communicate effectively with dental hygienists, assistants, and dentists regarding patient arrivals, emergencies, or changes in scheduling.

Requirements:

• Prior Dental Experience is a MUST!
• 2-3 years of proven experience as a receptionist or in a customer service role in a dental office
• High school diploma or equivalent; additional education or certification in healthcare administration or related field is a plus.