Patient Coordinator

Great Expressions; Decatur (GA); Hybrid; USD 35,000 - 52,000; Full time

Job summary

Great Expressions is seeking a Patient Coordinator for our Decatur, GA dental office. You will greet patients, answer calls, schedule appointments, and support the front desk to ensure a smooth patient flow and a welcoming experience.

You will maintain patient records, assist with billing and insurance coordination, and communicate with hygienists and dentists. 1–3 years in a dental reception role and a high school diploma are required; healthcare experience is a plus.

Qualifications

• 1–3 years in receptionist or customer service in a dental office.
• High school diploma required; healthcare cert a plus.
• Strong communication and organizational skills.

Responsibilities

• Greet patients and manage front desk operations.
• Schedule appointments and manage calendar with staff.
• Collect payments and verify insurance details.
• Maintain patient records and ensure privacy compliance.

Skills

Customer service orientation

Appointment scheduling

Data entry

Verbal & written communication

Education

High school diploma

Tools

Practice management system

Job description

As a Patient Coordinator, you will be the first point of contact for patients visiting or calling the dental office. Your primary responsibility is to provide exceptional customer service by greeting patients, scheduling appointments, managing patient records, and handling general administrative tasks. You will play a vital role in ensuring the smooth operation of the dental practice and maintaining a positive patient experience.

Responsibilities:

• Provide a warm and friendly welcome to patients as they arrive at the dental practice.
• Ensure a comfortable and inviting waiting area for patients.
• Maintain a professional and courteous demeanor when interacting with patients.
• Schedule appointments for patients, considering their preferences and the availability of dental staff.
• Confirm and remind patients about upcoming appointments via phone or other communication channels.
• Coordinate with dental staff to manage the appointment calendar efficiently.
• Collect and update patient information accurately, including personal details and medical history.
• Create and maintain patient records in the dental practice management system.
• Ensure patient records are kept confidential and comply with privacy regulations.
• Verify and update patient insurance information.
• Calculate and collect co-pays, deductibles, and other payments from patients.
• Process insurance claims and coordinate with insurance providers for billing inquiries or issues.
• Respond to patient inquiries via phone, email, or in person, providing information about dental services, appointment availability, and general practice policies.
• Provide clear instructions to patients regarding pre-appointment preparations, forms, and paperwork.
• Maintain the cleanliness and organization of the reception area. Coordinate with dental staff to ensure a smooth patient flow and optimize scheduling efficiency.
• Communicate effectively with dental hygienists, assistants, and dentists regarding patient arrivals, emergencies, or changes in scheduling.

Requirements:

• 1-3 years of proven experience as a receptionist or in a customer service role, in a dental office
• High school diploma or equivalent; additional education or certification in healthcare administration or related field is a plus.