Patient Coordinator

Stony Brook Administrative Services

Setauket (NY)

On-site

USD 26,000 - 34,000

Full time

7 days ago

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Job summary

Stony Brook Administrative Services is seeking a Patient Coordinator to perform receptionist duties, register patients, verify demographics and insurance, collect co-pays, and schedule appointments in a fast-paced medical office.

The role requires knowledge of medical terminology, EMR experience, and strong communication with attention to detail. Prior office experience and multitasking ability are essential for success in this full-time position.

Qualifications

Knowledge of Medical Terminology.
Understanding of various insurance plans and the need for authorization/referrals.
Intermediate level of knowledge of front desk, billing, scheduling, insurance carriers requirements, and copays/deductibles/coinsurances.
Computer and/or EMR experience.
At least one year of prior work experience in a medical office.
Excellent communication skills.
Ability to multi-task.
Attention to detail.

Responsibilities

Perform all necessary receptionist duties including answering, screening and routing of phone calls.
Be polite and courteous at all times and triage calls to physicians or nurses as needed.
Greet and register each patient; verify demographics and insurance in the EMR; collect co-pays.
Schedule patient appointments and services; maintain charts and physician schedule.
Ensure HIPAA & OSHA guidelines are followed at all times; manage patient flow and postings in GEMMS/Power Works.
Verify that proper paperwork is filled out and payments reconciled daily.

Skills

Medical terminology

Insurance knowledge

Front desk experience

EMR experience

Communication skills

Multi-tasking

Attention to detail

Tools

GEMMS

PowerWorks

Job description

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Description

Essential Job Functions:

- Perform all necessary receptionist duties including answering, screening and
- Routing of phone calls. Take appropriate messages and ensure the proper delivery of those messages.
- Be polite and courteous at all times.
- Be able to triage phone calls and determine if urgent, give call to physician or nurse immediately.
- Greet and register each patient as they arrive.
- Verify patient demographics and insurance information into the EMR.
- Collect any necessary co-payments.
- Notify the provider/staff of patients' arrival.
- Schedule patient appointments.
- Schedule any services or procedures as needed.
- Maintain/prepare patient charts and physician schedule.
- Open and close office, if needed.
- Ensure HIPAA & OSHA guidelines are followed at all times.
- Responsible for observing, keeping track of the flow of patients in and out of the clinical areas without sacrificing the collection and input of correct demographic and insurance information.
- Verify front end coordinators are accurately tagging patients and moving them into the clinical area reviewing time management and ease of check in.
- Reviewing back end coordinators, making sure they are expeditiously coordinating the care of patients by capturing and executing through GEMMS all post encounter orders.
- Ensuring that patients are accurately registered and that all proper paperwork has been filled out completely and any waivers and/or copays have been completed and collected.
- Verifying monies are entered into the GEMMS (or Power Works program as necessary) and review daily payments reconciling to actual monies posted for daily deposit

Category Business Support

Exempt/Non-Exempt Non-Exempt

Location North Suffolk Cardiology - Cardiology

Full-Time/Part-Time Full-Time

Position Requirements

Qualifications:

- Knowledge of Medical Terminology.
- Understanding of various insurance plans and the need for authorization/referrals.
- Intermediate level of knowledge of front desk, billing, scheduling, insurance carriers requirements, and copays/deductibles/coinsurances.
- Computer and/or EMR experience.
- At least one year of prior work experience in a medical office.
- Excellent communication skills.
- Ability to multi-task.
- Attention to detail.

Physical Demands:

Must be able to sit for long periods of time, and must have manual dexterity to work computer systems and keyboard. It is reasonable to anticipate lifting 10 -15 pounds in any given day.

$19.00-$25.00 per hour

Shift Days

Tags Full time, Monday-Friday

Salary Range

Position Patient Coordinator

Open Date 10/16/2026

This position is currently accepting applications.

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