Patient Coordinator

Oral Surgery Partners; Arnold (MO); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

Dental & Vision insurance

HSA eligibility

Life & AD&D insurance

Voluntary life & AD&D insurance

Short-term disability insurance

Dependent Care FSA

401(k) with profit sharing

PTO and paid holidays

Job summary

Oral Surgery Partners is seeking a Patient Coordinator for Midwest Oral Maxillofacial & Implant Surgery in Arnold, MO. You will play a key role in managing patient flow, front desk interactions, and coordinating with clinical staff to ensure smooth visits and accurate records.

The ideal candidate has a high school diploma and healthcare experience, proficient in EHR systems, and a patient-centered approach. This full-time role offers comprehensive benefits and a supportive team environment.

Qualifications

• High school diploma or equivalency required.
• Healthcare experience in patient coordination or administrative roles preferred.
• Proficiency in using EHR systems and office software.
• Knowledge of healthcare regulations and compliance requirements.

Responsibilities

• Greet and assist patients upon arrival and during check-in/out.
• Coordinate referrals, tests, and follow-up appointments.
• Verify insurance information and manage prior authorizations.
• Handle billing, collect co-pays, and manage payments.
• Maintain patient records in the EHR system and ensure accuracy.
• Serve as liaison between patients, clinicians, and staff.

Skills

Patient interaction

Appointment scheduling

Communication

HIPAA compliance

Organizational skills

Education

High school diploma or equivalent

Tools

EHR software

Office software

Job description

Title: Patient Coordinator
Practice:Midwest Oral Maxillofacial & Implant Surgery
Location: Arnold, MO
Hours: M, T & Th, F 7:30am -4:00pm. Half Day Wed 7:30am – 12:00pm

Position Purpose:

The Patient Coordinator is a key member of our healthcare team, responsible for ensuring smooth and efficient patient flow and coordination within our practice. This role involves direct patient interaction, administrative support, and collaboration with clinical staff to deliver excellent patient care and service.

Essential Functions

Patient Interaction and Support:

• Greet and welcome patients upon arrival.
• Assist patients with check-in and check-out processes.
• Provide information on clinic policies, procedures, and services.
• Answer patient phone calls and address inquiries promptly and professionally.
• Schedule and confirm patient appointments, ensuring optimal appointment utilization.
• Monitor schedules for patient cancellations and follow-up with patients that need to reschedule.

Administrative Duties:

• Maintain and update patient records in the electronic health record (EHR) system.
• Coordinate referrals, diagnostic tests, and follow-up appointments.
• Verify patient insurance information and manage prior authorization processes.
• Handle billing and payment processes, including collection of co-pays and outstanding balances.
• Prepare and manage patient forms and documentation.
• Other duties as assigned by the practice administrator.

Communication and Coordination:

• Serve as a liaison between patients, healthcare providers, and other staff members.
• Communicate effectively with clinical staff to ensure patient needs are met.
• Facilitate communication regarding patient care plans and instructions.

Customer Service:

• Always maintain a high standard of customer service and professionalism.
• Address patient complaints and elevate issues to management when necessary.
• Strive to create a positive and supportive environment for patients and their families.

Compliance and Confidentiality:

• Adhere to all healthcare regulations and privacy laws, including HIPAA.
• Ensure patient confidentiality and security of sensitive information.
• Follow clinic policies and procedures to maintain compliance with healthcare standards.

Qualifications

Education:

• High school diploma or equivalency, required.

Experience:

• Previous experience in a healthcare setting, particularly in patient coordination or administrative roles, is highly desirable.
• Proficiency in using electronic health record (EHR) systems and other office software.
• Knowledge of relevant regulations and compliance requirements in healthcare.

Performance Requirements:

• Strong organizational skills and the ability to manage multiple tasks concurrently.
• Excellent interpersonal and communication skills, with a patient-centered approach.
• Detail-oriented and thorough in task execution.
• Ability to work well under pressure in a fast-paced environment.
• Team player with excellent collaboration skills.

What we do for you:

• We offer Medical, Dental, and Vision Insurance plans to our full-time employees.
• Two out of the three medical plans offered include Health Savings Account (HSA) eligibility.
• Company-paid Life, AD&D and Long-Term Disability coverage.
• Additional Voluntary Life and AD&D Insurance for you and your family!
• Voluntary Short-Term Disability Insurance available to you as well
• Dependent Care Flexible Spending Account (FSA) offered.
• Immediately begin saving for retirement through our 401(k) starting with very first paycheck!
• Employer 401(k) contribution and Profit Sharing after six months of employment
• PTO and 8 Paid holidays for fulltime employees!

DISCLAIMER

The above statements are intended to describe the general nature and level of the work being performed by people assigned to this work. This is not an exhaustive list of all duties and responsibilities. OPS’s management reserves the right to amend and change responsibilities to meet business and organizational needs as necessary.

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This position has specific availability requirements as our patients are scheduled within regular office hours. Please review the job description for more details.

As set forth in Oral Surgery Partners’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

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