Patient Care Secretary

VITAS Healthcare; Milpitas (CA); On-site; USD 26,174 - 30,307; Part time

Job summary

A healthcare provider in Milpitas is seeking a Patient Care Secretary to support the Team Manager with clerical procedures and communication. The ideal candidate should have strong typing skills, good computer literacy, and excellent communication abilities. This part-time entry-level role offers a salary range of $19 - $22 per hour.

Qualifications

• Preferably three years of prior work experience.

Responsibilities

• Screens calls for Team Manager and facilitates communication.
• Maintains daily schedule for all team members.
• Attends meetings, prepares agenda, and follows through on assignments.
• Establishes and maintains patient charts, including necessary documentation.
• Provides documentation to Billing Department.
• Orders D.M.E. and maintains records.
• Enters data into systems and communicates as directed.
• Maintains list of part-time staff and orders necessary supplies.
• Handles routine correspondence and processes patient care mail.
• Maintains A.D.T. and checks census for accuracy.
• Covers for other secretaries as needed.

Skills

Good typing skills

Excellent communication skills

Good telephone skills

Computer literacy

Ability to handle multiple tasks

Education

High school graduate or equivalent

Job description

Join to apply for the Patient Care Secretary role at VITAS Healthcare.

The Patient Care Secretary will support the Team Manager by performing all patient care related clerical procedures. Salary Range: $19 - $22 / Hour.

Responsibilities

• Screens telephone calls for Team Manager; facilitates communication between patients/families and other team members, including volunteers.
• Takes and keeps daily schedule for all team members.
• Attends weekly team meetings, prepares agenda, and follows through on assignments from the Team Manager.
• Establishes, maintains, and closes patient charts in an orderly fashion, including mailing and following up on required documents such as Plans-Of-Care, Attending Physician Authorization forms, and Medical Information Request forms.
• Provides back-up documentation to Billing Department routinely and as requested.
• Orders D.M.E. and maintains record of dates ordered and picked‑up.
• Enters patient care and volunteer data into Vx and event tracking.
• Communicates with staff and outside agencies as directed by Team Manager.
• Maintains list of part‑time staff jointly with other patient care secretaries; contacts and schedules them on Manager’s direction.
• Orders supplies and documentation forms used by the team with other secretaries.
• Does routine correspondence for Team Manager and team members.
• Sorts and processes all patient care mail with fellow secretaries.
• Maintains A.D.T. and checks census daily for accuracy.
• In programs with multiple patient care secretaries, covers each other for lunch, meetings, and short absences.
• Handles other tasks as assigned by the Team Manager.

Qualifications

• Preferably three years of prior work experience.
• Good typing skills.
• Computer literate.
• Able to handle multiple tasks.
• Excellent communication skills.
• Good telephone skills.

Education

• High school graduate or equivalent required.

Special Instructions to Candidates

• EOE/AA M/F/D/V

Seniority level

• Entry level

Employment type

• Part-time

Job function

• Administrative

Industries

• Hospitals and Health Care