Patient Care Coordinator- Neuro Diagnostics

Minneapolis Clinic Of Neurology Ltd; Golden Valley (MN); On-site; USD 32,000 - 42,000; Full time

Job summary

Minneapolis Clinic Of Neurology Ltd is seeking a courteous Medical Office Assistant to handle phone inquiries, schedule appointments, collect copays, and coordinate provider orders. You will greet patients, update records, and assist with insurance forms under physician supervision.

The role requires medical terminology knowledge, strong customer service, and the ability to multitask in a fast-paced clinic environment. Proficiency in MS Office and EMR is expected.

Qualifications

• High School graduate or GED equivalent.
• Knowledge of medical terminology and ICD-9/CPT coding.
• Strong customer service orientation.
• Ability to handle multiple providers and priorities with deadlines.
• Proficiency with MS Office and EMR systems.

Responsibilities

• Answer and analyze telephone requests.
• Triage and assess importance of calls and route messages.
• Schedule computerized patient appointments, diagnostic testing and referrals.
• Assist patients with appointments and coordinate provider orders.
• Greet patients and update information.
• Process insurance paperwork and pre-authorizations.
• Collect and route patient copayments.
• Manage medical records and documentation processes.
• Print and distribute daily schedules and charge tickets.
• Process medication refill requests.

Skills

Customer service

Multitasking

Independent work

Medical terminology

Typing 45 wpm

Professional communication

Discretion

Coding knowledge

Education

High School diploma or GED

Tools

MS Office (Word, Excel, Outlook)

EMR system

Job description

Answer phone calls and facilitate the handling of informational and other requests by callers.

• Answer and analyze telephone requests.
• Triage and assess importance of telephone calls using problem-solving skills and take/route messages as appropriate.
• Transfer or direct calls to appropriate person or department.
• Schedule computerized patient appointments, diagnostic testing and referrals as requested.

Assist patients with appointments and coordinate provider orders.

• Greet patients warmly and professionally.
• Update patient information, as necessary.
• Complete appropriate paperwork for insurance pre-authorization; route to assigned areas.
• Collect and route patient copayments according to standard Clinic procedures.
• Coordinate/facilitate provider orders for further services, referrals, and additional follow-up patient appointments.
• Facilitate hospital admission orders, as necessary.

Assist Physician/Professional Staff with patient care.

• Room patients as requested by provider.
• Assist provider in exam room as requested.
• Collaborate with physician regarding patient care and relay instructions/medical advice to patient under supervision of physician.
• Participate in practice improvements by implementing changes to procedures/workflows, identifying opportunities for improvement, and assisting with the delivery of compassionate and personalized patient care.
• Clean and stock exam rooms

Process charges, insurance, and prior authorization.

• Review and code charge tickets to ensure that they are complete and accurate, forward to Information Services in a timely manner for processing.
• Obtain hospital billing information for hospital charge tickets, review, and code for submission to Information Services.
• Obtain authorizations from insurance companies, employers, attorneys and work comp carriers for diagnostic testing, referrals and office visits as ordered by provider.
• Assist patient with insurance forms as requested and forward to appropriate department.
• Pre-certify patients for hospital admissions as mandated by insurance company.

Perform miscellaneous Medical Record duties.

• Retrieve medical records for patient appointments and as required by provider.
• Update and file medical records in accordance with Clinic policy and procedures.
• Establish new patient medical records; organize records as necessary for patient appointments.
• Obtain appropriate authorizations for releasing patient information.
• Route all medical/legal and records requests as needed.
• Direct all patient correspondence (test results, referral letters, etc.) to provider for review and maintain file correspondence folders as necessary.

Perform miscellaneous clerical duties.

• Print and distribute daily schedules and charge tickets to providers.
• Process medication refill requests in a timely manner.
• Collect information and data for outcome studies as related to MCN.
• Retrieve and distribute mail.
• Order supplies as necessary

Education and Experience:

• High School graduate or GED equivalent.
• Accurate and precise reading and writing skills.
• One-year previous medical office experience.

Knowledge, Skills, and Abilities:

• Patient centered, strong customer service orientation.
• Ability to handle multiple providers and/or priorities along with deadlines and troubleshoot and resolve problems.
• Ability to work independently, exhibit mature judgment and make sound decisions.
• Knowledge of medical terminology and ICD-9/CPT coding.
• Good human relations and organizational skills.
• Ability to type 45 wpm.
• Ability to handle confidential information with the utmost judgment and discretion.
• Proficiency with MS Office, including Word, Excel and Outlook.
• Knowledge of EMR spelling/grammar