Patient Care Coordinator I - Front Desk & EHR Admin

Millennium Physician Group; Lehigh Acres (FL); On-site; USD 23,000 - 36,000; Full time

Benefits offered by this job

Health, Dental, and Vision Insurance

401(k) Retirement Plan with Matching

Employer-Paid Life Insurance Short &\u

Paid Time Off, Floating Holidays, and]

Job summary

Millennium Physician Group in Lehigh Acres, FL is hiring a Patient Care Specialist I to deliver front-line administrative support. You will greet and register patients, verify demographics and insurance, collect copayments, and maintain EHR documentation with confidentiality and HIPAA compliance.

The role supports scheduling, referrals, and billing coordination in a fast-paced clinic environment, under supervision, ensuring a smooth patient experience.

Qualifications

• High school diploma or GED is required.
• 1+ year of experience in clerical, customer service, or healthcare office settings preferred.
• Basic knowledge of EHR systems and Microsoft Office applications preferred.
• Strong attention to detail, interpersonal communication, and time-management skills.
• Demonstrates empathy and professionalism when interacting with patients and families.
• Adheres to HIPAA and privacy standards in all communications and record handling.
• Adjusts to changing workflows and patient volume with composure and teamwork.
• Ability to work independently in a fast-paced, cross-functional environment.

Responsibilities

• Greets, registers, and checks in patients, ensuring all demographic, insurance, consent, and contact information is accurate and current in the EHR.
• Collects and processes copayments following standard cash-handling and reconciliation procedures.
• Verifies insurance eligibility, obtains required authorizations, and documents verification results accurately in the patient record.
• Provides clear explanations of check-in processes, insurance requirements, and payment expectations.
• Answers and routes phone calls, schedules or reschedules appointments, and maintains daily appointment schedules while communicating adjustments to clinical staff.
• Processes urgent specialist referrals, appointment ticklers, and medical record release requests in a timely and accurate manner.
• Performs clerical and administrative tasks including filing, faxing, scanning, and uploading documents into the EHR.
• Reviews patient accounts for outstanding balances or documentation errors and partners with billing to resolve discrepancies.
• Maintains full HIPAA and privacy compliance by safeguarding patient information, properly managing documentation, and limiting access to authorized users only.
• Identifies and reports potential privacy breaches, compliance risks, or billing concerns promptly according to established protocols.
• Prepares, routes, and manages medical documentation to ensure completeness, confidentiality, and accuracy.
• Provides professional, courteous customer service and maintains composure during high-volume or challenging situations.
• Coordinates scheduling across multiple providers, departments, or specialties to support efficient patient flow.
• Audits patient charts, registration data, and referral documentation to identify and correct compliance or process issues.
• Participates in mandatory training programs related to compliance, privacy, workflow changes, and patient experience.
• Supports the Practice Manager and care team with assigned administrative tasks.
• Participates in departmental audits, workflow redesign initiatives, and implementation of new systems or technologies.
• Prepares and distributes operational reports related to scheduling efficiency, registration accuracy, or service metrics.
• Demonstrates excellent guest service to internal team members and patients.
• Performs other related duties as assigned.

Skills

Attention to detail

Interpersonal communication

Time management

Empathy

Professionalism

Independence

Education

High school diploma or GED

Tools

EHR systems

Microsoft Office

Job description

Millennium Physician Group in Lehigh Acres, FL is hiring a Patient Care Specialist I to deliver front-line administrative support. You will greet and register patients, verify demographics and insurance, collect copayments, and maintain EHR documentation with confidentiality and HIPAA compliance.

The role supports scheduling, referrals, and billing coordination in a fast-paced clinic environment, under supervision, ensuring a smooth patient experience.