Patient Care Coordinator (Front Desk / Medical Reception)

aidperformancephysicaltherapy; Ashburn (VA); On-site; USD 25,000 - 30,000; Full time

Job summary

AID Performance Physical Therapy in Ashburn, VA is seeking a Patient Care Coordinator to join our on-site team. In this role you will manage front desk operations, schedule assessments, verify insurance, collect payments, and maintain a welcoming, efficient patient experience.

Ideal candidates are organized, personable, and proficient multitaskers who thrive in a fast-paced healthcare setting. EMR/EHR experience is a plus, and a commitment to excellent customer service is essential.

Qualifications

• Experience in healthcare front desk or scheduling.
• Ability to verify insurance and collect payments.
• Strong communication and multitasking skills.
• Organized and professional under pressure.
• EMR/EHR experience a plus.

Responsibilities

• Answer calls and assist patients.
• Schedule evaluations and follow-ups.
• Verify benefits and explain coverage.
• Collect co-pays and balances.
• Manage communications via phone, text, and email.
• Assist patient intake and onboarding.
• Maintain front desk and clinic workflow.
• Coordinate schedules with providers.
• Reduce cancellations and improve scheduling.
• Support daily clinic operations.

Skills

Communication

Multitasking

Organization

Customer Service

Tools

EMR/EHR

Job description

Patient Care Coordinator (Front Desk / Medical Reception)

AID Performance Physical Therapy is hiring a Patient Care Coordinator to support our orthopedic and sports medicine clinic in Ashburn, VA.

This role is ideal for someone who is highly organized, personable, dependable, and comfortable multitasking in a fast-paced healthcare environment. We are looking for someone who can help create an exceptional patient experience while keeping front desk operations running smoothly and efficiently.

Responsibilities

• Answer incoming phone calls and assist new and existing patients
• Schedule evaluations and follow-up appointments
• Verify insurance benefits and explain patient coverage/responsibility
• Collect co-pays, balances, and patient paperwork
• Manage patient communication via phone, text, and email
• Assist with patient intake and onboarding
• Maintain organized front desk and clinic workflow
• Coordinate schedules with providers and staff
• Help reduce cancellations and improve schedule efficiency
• Support daily clinic operations and administrative tasks

Preferred Experience

• Medical front desk, dental, PT, chiropractic, med spa, or healthcare office experience preferred
• Experience with scheduling and customer service
• Comfortable discussing payments and collecting balances
• Strong communication and multitasking skills
• Ability to stay organized and professional under pressure
• Experience with EMR/EHR systems is a plus

What We’re Looking For

• Friendly and confident communicator
• Reliable and detail-oriented
• Team player with a positive attitude
• Able to take initiative and solve problems independently
• Someone who genuinely enjoys helping people

Position Details

• Full-time, on-site position
• Monday–Friday
• Competitive compensation based on experience
• Immediate start preferred

About AID Performance Physical Therapy

AID Performance PT is an orthopedic and sports performance physical therapy clinic focused on delivering high-quality one-on-one care. We emphasize patient experience, strong communication, and results-driven treatment in a supportive team environment.