Patient Care Coordinator

InnovaCare Management Services Company, LLC; Wellington (KY); On-site; USD 32,000 - 42,000; Full time

Job summary

InnovaCare Management Services Company, LLC is seeking a Patient Service Representative to greet patients and manage the front desk in a busy clinic environment.

You will handle registrations, explain financial responsibilities, assist with intake, schedule appointments, manage medical records, and support case management and follow-ups, while maintaining accuracy, courtesy, and compliance.

Qualifications

• High school diploma or GED; healthcare experience preferred.
• Strong customer service and communication skills essential.
• Familiarity with ICD-10/CPT coding and medical terminology.
• Proficient in electronic health records and clerical tasks.

Responsibilities

• Welcomes patients and visitors; manages waiting area and queues.
• Front desk workflow; coordinates with medical assistants.
• Manages providers' schedules; handles registrations accurately.
• Assists with intake, interpreters, transportation or prescription aid as needed.
• Collects payments and manages patient financial responsibilities.
• Answers phones, schedules appointments, and supports case managers.
• Maintains medical records; scans and files timely.
• Processes medical records release requests and logs.

Skills

Strong customer service

Effective written and oral comms

Teamwork orientation

Organized with competing priorities

Knowledge of medical terminology

Knowledge of ICD-10 and CPT coding

EHR computer literacy

Calm under pressure in emergencies

Education

High school diploma or GED equivalent

Tools

Electronic Health Record (EHR) proficiency

Job description

InnovaCare Management Services Company, LLCInnovaCare Health operates more than 40 clinics throughout Florida and Texas and is recognized as a leader in transforming how care is delivered. Our physician‑led model blends clinical expertise, advanced technology, and a commitment to personalized, coordinated care that puts patients at the center of every decision. Our impact extends beyond our clinic walls through public health education, outreach, and philanthropic efforts that strengthen the well‑being of the communities we call home. As we continue to grow, we invite passionate individuals to explore opportunities with InnovaCare Health and join us in improving the lives of those we care for each day.Why Join InnovaCare Health:Our Philosophy:We don’t just treat conditions; we care for people. We empower patients through education, partnership, and compassionate support. Our whole‑person, high‑touch approach looks beyond symptoms to understand each patient’s full health picture, physical, emotional, and social. We emphasize proactive prevention through screenings, vaccinations, and early detection to help patients stay healthy and active.Our Model of Care:We’re committed to building strong, lasting relationships with our patients. Every visit, conversation, and care plan is designed to support long‑term health, independence, and quality of life. As a one‑stop shop for care, our providers are trained to treat multiple conditions and guide patients through every stage of their health journey. We are deeply rooted in the communities we serve, partnering with local organizations, supporting families, and ensuring every patient feels seen, supported, and cared for. Our teams live and work in the same neighborhoods as our patients, and that connection fuels our mission.Essential Job FunctionsWelcomes patients and visitors upon arrival to the clinic. Manages waiting room to ensure wait times are within 15-minutes of arrival. If not, the PCC keeps the patients and visitors notified of any delays.Manages the front desk workflow and communicates with the MA’s.Manages the providers schedule daily.Maintains accurate registration by obtaining, recording, and updating personal and financial information.Assists patients in problem solving potential issues related to the health care system, financial or social barriers (e.g., request interpreters as appropriate, transportation services or prescription assistance); and PCP change if necessary.Assists patient with intake processes including scanning required documents.Collects patient’s financial payment responsibility (ex. co-payments, co-insurance, deductibles or issues receipts).May manage cashier box or similar location, balances daily deposits, and prepares bank deposits according to company policies.Processes walk-in patients and visitors such as greets, promptly and professionally answers phone calls, and if applicable, schedules appointments per guidelines.Answers phones and schedules appointments. May also assist the case manager with scheduling hospital follow-up.Manages medical records (maintains, files/scans, prepares for schedule).Ensures all correspondence is scanned and/or filed in timely manner.Processes requests for medical records release and maintains appropriate logs, etc.Performs all other related duties as assigned.Minimum Required Education, Experience & SkillsHigh school diploma or GED equivalent.Strong customer service focus.Effective written and oral communication skills.Teamwork orientation.Organized and ability to manage competing priorities.Knowledge of medical terminology.Knowledge of ICD-10 and CPT coding.Expert in computer literacy in electronic health record.Ability to react calmly and effectively in emergency situations required.Basic mathematical skills.Safe work practices in a clinic setting.Able to follow through with delegated tasks.Preferred Education, Experience & SkillsAt least 2-3 years in a medical related customer service role.Bilingual in English/Spanish preferred but not required.The information listed above is not comprehensive of all duties/responsibilities performed. This job description is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice.Innovacare participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.