Patient Assistance Program (PAP) Coordinator

MC-Rx; Gainesville (GA); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Comprehensive Health Benefits

Paid vacation

401(k) with a company match

Job summary

JobRx, Inc. is seeking a PAP Coordinator in Gainesville, Georgia. This role involves processing applications, managing client communications, and overseeing case reviews. The ideal candidate has a strong understanding of medical terminology, at least 3 years of experience in healthcare, and excellent organizational skills.

You'll enjoy comprehensive health benefits, paid vacation, and a 401(k) with a company match. Become part of a team that values your well-being and supports your financial future.

Qualifications

• Minimum 3 years of pharmacy or healthcare experience required.
• Minimum 1 year management experience preferred.
• Ability to manage cases from multiple clientele programs.

Responsibilities

• Process PAP applications and manage case reviews.
• Maintain communication with provider offices and patients.
• Assist with training new PAP coordinators.

Skills

Bilingual English/Spanish

Strong organizational skills

Excellent communication skills

Problem-solving skills

Customer service skills

Attention to detail

Education

High School Graduate

College degree

State Pharmacy Technician registration

PTCB National Certification

Tools

Microsoft applications

Pharmacy CRM software

Job description

JOB RESPONSIBILITIES

• Process PAP applications electronically, utilizing the pharmacy CRM software systems and secure designated email accounts.
• Process fax queues, emails, answer incoming calls and adhere to all thresholds for PAP case review and management.
• Maintain clear communication and documentation with provider offices, patients and pharmacy account managers.
• Work closely with provider office point of contact(s) to obtain updated information in order to obtain missing supporting documents that are required for PAP eligibility.
• Input accurate and clear data entry of call logs, important case notes and authorization details into CRM system.
• Verify the accuracy and quality of data entry within PAP case documentation.
• Ability to confirm whether a therapy is complete and if a PAP renewal is needed.
• Initiate and follow-up on PAP renewal requests as assigned.
• Create and complete PAP data reports as assigned by the reimbursement director.
• Cross trained in the area of Rx Prior authorizations and Rx Appeal workflows to assist fellow reimbursement team members as needed.
• Contact patient's insurance company to verify coverage, initiate authorizations, provide clinical documentation and follow up on previously submitted authorizations.
• To safeguard, protect and always demonstrate proper handling of protected health information in accordance with all HIPAA laws and ProCare Rx policies/procedures.
• Assess, prioritize and resolve client issues using good listening and comprehension skills.
• Works cooperatively and provides coverage for responsibilities of co-workers when assigned or as the need arises.
• Assist the reimbursement director with supervising and on‑going training of new and/or existing PAP coordinators.
• Demonstrate working knowledge of all facets of the role, relevant regulations & organizational and departmental policies & procedures.
• Escalate issues to management as appropriate.
• Perform other duties as assigned to support ProCare Rx / ProMod Rx.

QUALIFICATIONS AND REQUIREMENTS

Previous Experience

• Strong understanding of medical terminology, insurance plans and authorization processes.
• Bilingual English/Spanish is a plus.
• Minimum 3 years of pharmacy or healthcare experience required.
• Minimum 1 year management experience of a team of 5 or more employees, preferred not required.
• Working in a fast‑paced environment for 3+ years is required.
• Ability to manage cases from multiple clientele programs and follow program business rules.
• Proficiency with data entry functions and Microsoft applications required.
• Ability to work independently and on a team.
• Excellent communication, problem solving and customer service skills.
• Strong organizational/interpersonal skills; attention to detail and the ability to multitask proficiently.
• Ability to use multiple PC monitors and navigate through several software systems effectively.

Education

• High School Graduate required, College degree preferred.
• State Pharmacy Technician registration or PTCB National Certification preferred.

Physical Demands

• Requires sitting, standing, and occasional light lifting.

Benefits

We believe in taking care of our team. You'll enjoy a comprehensive benefits package designed to support your well‑being and financial future:

• Comprehensive Health Benefits: Medical, Dental, Vision, Short‑Term/Long‑Term Disability Insurance, Life insurance.
• Paid vacation and holiday pay.
• Employee Wellness Program.
• 401(k) with a company match.
• Employee Assistance Program provides confidential support and counseling.
• Employee referral program.

ProCare Rx will never ask for a financial commitment from an applicant, as part of our recruitment process. All interviews are conducted in‑person OR through video conference invitations from official company emails. For inquiries, please contact our official recruitment team at [e-mail].

ProCare Rx is an Equal Opportunity Employer.

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.