Patient Accommodations Coordinator Part Time Nights

Baptist Health; Louisville (KY); On-site; USD 21,000 - 30,000; Part time

Job summary

Baptist Health is seeking a part-time admissions support role to manage patient registrations, verify insurance, and coordinate bed assignments for surgical and medical admissions. The team ensures accurate pre-certifications and smooth entry processes.

The role involves one 12-hour night shift per week (6:15 PM–6:45 AM), including holidays and weekends, with a focus on up-front cash collection support and coordinating with various units for patient care and admission planning.

Qualifications

• High school diploma or equivalent preferred; experience in patient registration procedures, medical terminology, medical office functions, Excel, Microsoft applications and keyboard experience.
• Prefer prior work experience with insurance verification.
• Position necessitates the ability to communicate effectively with patients, families, hospital personnel, physicians, and other customers.
• Must type 45 wpm and have good telephone skills.

Responsibilities

• Identifies all insurances requiring authorization and obtain the authorization prior to patient admission.
• Utilizes fax, telephone and online sources to obtain the information needed.
• Records information for staff use in collection action in Excel spreadsheets and Alternative.
• Coordinates with the surgery schedule for the admission of surgery patients as observation or In-patient.
• Assigns beds and places patients on appropriate units following established guidelines based on patient need.
• Documents room assignments on patient room assignment log and coordinates transfers.
• Notifies cashier/financial counseling of 'self pay' patients for financial arrangements to be made prior to admission.

Skills

Effective communication

Customer service

Telephone skills

Typing 45 wpm

Education

High school diploma or equivalent

Tools

Excel

Microsoft Office

Patient Tracking software

Job description

Summary

1 day a week to work, 12 hour shift, 615p-645a, holidays, and weekends. No req number

Job Description

Part Time 12 weekly hours, night shift - 1 day per week, 12 hour shift 6:15P-6:45A

Holidays and weekends.

Job Summary

Insures that all reservations along with pre-cert information are obtained for all scheduled admissions. Coordinates reservations on all patients entering the hospital, assigns all patient rooms for medical/surgical and monitored step-down units and coordinates bed assignments with Behavioral Health, Rehab, Mother/Baby, Palliative Care, Pediatrics and Critical Care. Obtains pre-certifications for scheduled admissions prior to admission of patient. Verifies insurance coverage and copay/deductible amounts to support up front cash collection initiatives.

Principal Duties and Responsibilities

1. Identifies all insurances requiring authorization and obtain the authorization prior to patient admission.
2. Utilizes fax, telephone and online sources to the information needed.
3. Records information for staff use in collection action in Excel spreadsheets and Alternative.
4. Coordinates with the surgery schedule for the admission of surgery patients as observation or In-patient. Ensures that pre-certs and insurance verification is complete for all patients pre-admitted for surgery.
5. Assigns beds and places patients on appropriate units following established guidelines based on patient need. Utilizes Patient Tracking and Pre-admit Tracking software systems to communicate beds needed and bed assignments to Environmental Services, Transportation department and patient care units.
6. Prioritizes beds for assignment in coordination with department management, house manager and based on patient medical needs.
7. Documents room assignments on patient room assignment log. Maintains accurate transfer documentation and coordinates patient transfers following established procedures both for patient care needs and private room requests.
8. Coordinates courtesy discharges for distribution to nursing units.
9. Performs other duties as assigned by the Patient Management Services Director and the Patient Management Services Manager.
10. Updates Alternative with patient status (OBS vs. IP) changes/corrections received from Case Management (CCP) staff on a daily basis for accurate billing of accounts.
11. Notifies cashier/financial counseling of 'self pay' patients for financial arrangements to be made prior to admission.

Minimum Education, Training and Experience Required

• High school diploma or equivalent preferred; experience in patient registration procedures, medical terminology, medical office functions, Excel, Microsoft applications and computer keyboard experience.
• Prefer prior work experience with insurance verification.
• Position necessitates the ability to communicate effectively with patients, families, hospital personnel, physicians, and other customers.
• Must always display a courteous and helpful attitude toward patients, public and fellow employees and have a positive working relationship with all departments, floors, and doctors' offices.
• Must maintain composure when under pressure due to a shortage of beds.
• Must be experienced in the use of various office machines.
• Must type 45 wpm.
• Must exhibit good telephone skills.

Baptist Health is an Equal Employment Opportunity employer.