Patient Access Specialist (OBGYN)

Inova Health System; Fairfax (VA); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Wellness program

Retirement match

Education assistance

Student loan assistance

Mental health support

Paid time off

Paid parental leave

Job summary

Inova Health System is seeking a dedicated Patient Access Specialist to join the OBGYN team at Merrifield. This Full-time Day shift position supports patient intake, registration, scheduling, insurance validation, and financial counseling.

Responsibilities include coordinating across departments, resolving authorization issues, educating patients about kiosks and referrals, and ensuring HIPAA/OSHA compliance. Minimum education: high school diploma; at least 1 year in patient access.

Qualifications

• High School diploma or equivalent.
• 1 year of patient access experience.

Responsibilities

• Manages complex cases, resolves errors, confirms authorizations, validates, and indexes documents.
• Prepares schedules, tracks records, and navigates multiple systems efficiently.
• Coordinates documentation and follows up on case-related tasks.
• Assesses coverage and initiates financial assistance.
• Applies payer-specific rules, resolves issues, and identifies contract limitations.
• Resolves moderate concerns and tracks follow-ups with patients.
• Educates patients and reports usage trends on kiosks.
• Coordinates with departments, tailors messaging, and supports patients.
• Validates insurance and tracks referral status.
• Schedules specialty visits and coordinates preparation.
• Coordinates special needs transport.
• Resolves minor chart issues and assists with release of information (ROI).
• Ensures compliance with HIPAA, OSHA, and other applicable federal and state regulations.

Education

High School diploma or equivalent

1 year of patient access experience

Job description

Inova Health is looking for a dedicated Patient Access Specialist to join the OBGYN team at Merrifield. This role will be Full-time Day shifts Monday to Friday.

Inova is consistently ranked a national healthcare leader in safety, quality and patient experience. We are also proud to be consistently recognized as a top employer in both the D.C. metro area and the nation.

Featured Benefits:

Committed to Team Member Health: offering medical, dental and vision coverage, and a robust team member wellness program.

Retirement: Inova matches the first 5% of eligible contributions - starting on your first day.

Tuition and Student Loan Assistance: offering up to $5,250 per year in education assistance and up to $10,000 for student loans.

Mental Health Support: offering all Inova team members, their spouses/partners, and their children 25 mental health coaching or therapy sessions, per person, per year, at no cost.

Work/Life Balance: offering paid time off, paid parental leave.

Patient Access Specialist Job Responsibilities:

Patient Intake, Registration & Documentation: Manages complex cases, resolves errors, confirms authorizations, validates, and indexes documents.

Administrative & Technology Operations: Prepares schedules, tracks records, and navigates multiple systems efficiently.

Case Management Tasks: Coordinates documentation and follows up on case-related tasks.

Financial Counseling: Assesses coverage and initiates financial assistance.

Insurance & Contract Coordination: Applies payer-specific rules, resolves issues, and identifies contract limitations.

Inquiries & Patient Concerns: Resolves moderate concerns and tracks follow-ups with patients.

Kiosk: Educates patients and reports usage trends on kiosks.

Patient Communication & Advocacy: Coordinates with departments, tailors messaging, and supports patients.

Referrals: Validates insurance and tracks referral status.

Scheduling: Schedules specialty visits and coordinates preparation.

Transport: Coordinates special needs transport.

Health Information Management (HIM) Coordination: Resolves minor chart issues and assists with release of information (ROI).

Ensures compliance with HIPAA, OSHA, and other applicable federal and state regulations.

• Education: High School diploma or equivalent
• Experience: 1 year of patient access experience