Patient Access & Scheduling Specialist

Western Missouri Medical Center; Warrensburg, Northern (MO, KY); Hybrid; USD 32,000 - 42,000; Full time

Job summary

Paylocity is seeking a Patient Access Representative to register and schedule patients, obtain authorizations for treatment, and manage patient charts. The role requires accurate data entry, strong communication, and a patient advocate mindset.

Responsibilities include handling phone inquiries, transcribing orders, and supporting department projects while ensuring compliance with hospital policies and procedures.

Qualifications

• Typing speed of 45+ words per minute
• Strong customer service skills required
• Self-motivated and able to follow hospital policies

Responsibilities

• Register and schedule patients and manage PHI accurately
• Prepare patient charts and manage medical records for care
• Transcribe orders into the computer system
• Handle phone inquiries and assist department projects
• Perform insurance authorizations and order entry for labs and imaging

Skills

Typing 45+ WPM

Customer service

Self-motivated

Policy adherence

Education

High school diploma or equivalent

Job description

Description

PURPOSE STATEMENT

The Patient Access Representative main function is to register and schedule patients, obtain authorizations for treatment, manage the charts and patient information, prepare patient charts, manage the phone inquiries, perform order entry for lab and Diagnostic Image testing, and ordering unit supplies. The Patient Access Representative must be a patient advocate. Excellent communication skills are essential.

ESSENTIAL FUNCTIONS

• Demonstrate the ability to be flexible and organized.
• Prepare medical records for patient care.
• Transcribe orders into the computer system.
• Routinely attend departmental meetings and hospital forums.
• Routinely participate in department projects to continuously improve.
• Assist co-workers as needed/requested.
• Completion of mandatory department and hospital education.
• Perform insurance authorizations.
• Register and schedules patients and their PHI accurately.
• Order supplies for the unit.
• Manage the phone contacts as well as calls patients before their scheduled treatment/visit.
• Maintain regular and predictable attendance.
• Perform other essential duties as assigned.

Requirements

EDUCATION/EXPERIENCE/SKILL REQUIREMENTS

• High school diploma or equivalent.
• Typing skills of 45+ WPM
• Previous clerical experience.
• Great customer service skills.
• Must be self-motivated and have the ability to work within the established policies, procedures and practices prescribed by the hospital/clinic.

PHYSICAL/MENTAL REQUIREMENTS

• Must be able to sit and stand, intermittent 8 to 10 hours a day.
• Must be able to use standard office equipment, including the telephone and computer keyboard.
• Continuously works under pressure of near 100% accuracy while meeting inflexible deadlines.
• Continuously utilizes manual/bi-manual dexterity, near vision, speech, and hearing.
• Frequently stands, walks, sits and utilizes eye/hand coordination and color definition.
• Occasionally reaches above shoulder, regularly required to lift and/or carry up to 40 lbs.
• Occasionally walks on uneven surfaces.