Patient Access Representative I

SSM Health; Baraboo (WI); On-site; USD 31,000 - 42,000; Full time

Benefits offered by this job

Paid Parental Leave

Flexible Payment Options

Upfront Tuition Coverage

Job summary

SSM Health St. Clare Baraboo is hiring a patient access coordinator responsible for scheduling procedures and collecting demographic, insurance and clinical data. The role emphasizes clear communication, teamwork and efficient use of the scheduling system.

You'll work a 32-hour day shift with potential weekend/holiday rotation; high school diploma or equivalent required, no experience necessary, strong customer service skills preferred.

Qualifications

• High School diploma/GED or 10 years of work experience.
• Excellent communication and customer service skills.
• Experience with patient scheduling or registration is a plus.

Responsibilities

• Gathers information from patient and enters into appropriate database.
• Schedules patient procedures and coordinates schedules.
• Assists with insurance pre-certification/authorization.
• Provides counseling to patient regarding pre-service requirements for the procedure.
• Performs clerical and reception duties associated with patient registration.
• Performs other duties as assigned.

Skills

Patient Access

EHR

Healthcare

Customer Service

Education

High School diploma/GED or 10 years of work experience

Job description

It's more than a career, it's a calling.

WI-SSM Health St. Clare Hospital - Baraboo

Worker Type: Regular

Job Highlights

Schedule: Full time, day/evening shifts. Variable shifts between 7am and 10:30pm to include weekend and holiday rotation.

Location: Primary location is SSM Health St. Clare Hospital - Baraboo

Preferred Qualifications: Patient Access, EHR, Healthcare, and Customer Service experience

What Makes This Role Unique

This is a high-energy, fast-moving position that requires mindfulness, quick thinking, and exceptional communication skills. No two days are the same — you may be assisting a worried family member, collaborating with a nurse to expedite an urgent admission, or helping a patient understand their next steps.

If you thrive in an environment where teamwork, problem-solving, and human connection intersect, this role will be both challenging and deeply rewarding.

Why Join SSM Health

You will be part of a compassionate, mission-driven organization that values your growth and contribution.

We offer:

• Competitive pay and benefits
• Career development opportunities within a large, integrated health system
• Supportive leadership and a collaborative team environment

Bring your heart for service and your talent for communication — and help us make every patient’s experience exceptional.

Job Summary

Responsible for communicating with patients, participants and staff to accurately schedule patients for prescribed procedures and gather the necessary demographic, insurance and clinical information for the procedure.

Job Responsibilities and Requirements

Primary Responsibilities

• Gathers information from patient and enters into appropriate database. Seeks appropriate resources to resolve issues about the type, date or location of prescribed procedures.
• Schedules patient procedures in a manner that most efficiently utilizes the patient's time and clinical resources. Coordinates and communicates schedules.
• Assists with coordination of activities related to insurance pre-certification/authorization.
• Provides counseling to patient, participant or their representative regarding pre-service requirements and instructions.
• Performs clerical and reception duties associated with patient registration.
• Performs other duties as assigned.

Education

• High School diploma/GED or 10 years of work experience

Experience

• No experience required

Physical Requirements

• Frequent lifting/carrying and pushing/pulling objects weighing 0-25 lbs.
• Frequent sitting, standing, walking, reaching and repetitive foot/leg and hand/arm movements.
• Frequent use of vision and depth perception for distances near (20 inches or less) and far (20 feet or more) and to identify and distinguish colors.
• Frequent use of hearing and speech to share information through oral communication. Ability to hear alarms, malfunctioning machinery, etc.
• Frequent keyboard use/data entry.
• Occasional bending, stooping, kneeling, squatting, twisting and gripping.
• Occasional lifting/carrying and pushing/pulling objects weighing 25-50 lbs.
• Rare climbing.

Required Professional License And/Or Certifications

• None

Department: 8701220033 PAS - St. Clare Baraboo

Work Shift: Day Shift (United States of America)

Scheduled Weekly Hours: 32

Benefits

SSM Health values our exceptional employees by offering a comprehensive benefits package to fit their needs.

• Paid Parental Leave: we offer eligible team members one week of paid parental leave for newborns or newly adopted children (pro-rated based on FTE).
• Flexible Payment Options: our voluntary benefit offered through DailyPay offers eligible hourly team members instant access to their earned, unpaid base pay (fees may apply) before payday.
• Upfront Tuition Coverage: we provide upfront tuition coverage through FlexPath Funded for eligible team members.

Explore All Benefits

SSM Health is an equal opportunity employer.

SSM Health does not discriminate on the basis of race, color, religion, national origin, age, disability, sex, sexual orientation, gender identity, pregnancy, veteran status, or any other characteristic protected by applicable law.

Click here to learn more.