Patient Access Representative- Front Desk

Northern Nevada HOPES; Reno (NV); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

100% employer-paid health insurance

Life insurance options

3 weeks of PTO

12 paid holidays annually

Paid Parental Leave (after 12 months)

24/7 Employee Assistance Program

Job summary

Northern Nevada HOPES is seeking a Patient Access Representative to join our Front Desk team. The role centers on delivering excellent patient service by coordinating appointments, verifying insurance, collecting copays, and scanning documentation to support timely care.

Responsibilities include greeting visitors, checking in patients for appointments, updating EMR records, handling calls, and assisting with insurance eligibility and financial assistance programs.

Qualifications

• Bilingual in English and Spanish required.
• Demonstrated customer service skills in healthcare or service environment.

Responsibilities

• Coordinate patient appointments and check-in processes.
• Verify insurance eligibility and collect copays.
• Scan documentation and maintain HIPAA-compliant records.
• Update EMR with patient information and appointment details.
• Assist with scheduling, rescheduling, and providing patient-focused service.

Skills

Bilingual English/Spanish

Education

High School Diploma/GED

Job description

We Are Hiring a Patient Access Representative for our Front Desk! JOB SUMMARY: This position delivers excellent customer service by coordinating patient appointments, verifying insurance, collecting copays, and scanning documentation to ensure timely and effective care. It supports the healthcare team through clear communication and administrative assistance, enhancing the overall patient experience.

ESSENTIAL FUNCTIONS

• Listen actively to patients’ needs and provide clear, concise information.
• Engage with visitors, patients, vendors, and coworkers professionally.
• Handle incoming calls promptly, professionally, and efficiently.
• Collect copays at the time of appointments.
• Check patients in for lab appointments and prepare required lab orders.
• Check in patients for scheduled appointments.
• Update patient demographic information in EMR.
• Schedule, reschedule, and confirm patients’ appointments.
• Manage challenging patient interactions using deescalation techniques.
• Collaborate closely with the scheduling team to facilitate appointment access.
• Maintain uptodate knowledge of eligibility and insurance verification workflows and policies.
• Verify insurance eligibility within 24 to 48 hours and document in EMR and reporting systems.
• Assist uninsured and underinsured patients in identifying financial assistance programs promptly.
• Explain sliding fee scale, payment options, and ensure patients understand service fees.
• Participate in departmental meetings, trainings, workflow updates, and quality improvement activities.
• Ensure accuracy and confidentiality of paperwork, maintaining HIPAA and privacy standards.
• Provide administrative support including scanning and faxing patient information.
• Communicate patient needs and updates via team chats.
• Send telephone encounters to appropriate team members to facilitate patient care.
• Document patient interactions and updates accurately in the EMR.

MINIMUM QUALIFICATIONS

• High School Diploma, GED, or equivalent work experience required.
• Bilingual in English and Spanish required.
• Demonstrated customer service skills in a healthcare or service environment required.
• Ability to maintain confidentiality and comply with HIPAA and organizational policies required.
• Ability to work independently and collaboratively within a multidisciplinary healthcare team required.
• Computer literacy required.
• Experience in healthcare; medical office operations preferred.
• Insurance verification knowledge preferred.
• Familiarity with health insurance eligibility process, coverage verification, and innetwork/outnetwork benefits preferred.
• Prior work with Medicaid, Medicare, commercial insurance plans, and managed care organizations preferred.
• Prior experience with diverse populations preferred.

At HOPES, we’re more than just a healthcare provider — we’re a team of changemakers dedicated to delivering affordable, high-quality medical, behavioral health, and support services to everyone in our community.

Why Choose HOPES?

• PurposeDriven Work

Be part of a team that’s transforming lives every day. Your work will directly contribute to improving health outcomes and building a stronger, healthier Northern Nevada.

PeopleFirst Culture

At HOPES, every team member is encouraged to bring their unique talents and perspectives to the table. Collaboration and innovation are at the heart of everything we do.

Career Growth and Development

We invest in your future by offering a mentorship program, leadership and soft-skills training, networking opportunities, and support for continuing education.

Exceptional Benefits

• 100% employer-paid health insurance
• Life insurance options
• 3 weeks of PTO in your first year
• 12 paid holidays annually
• Paid Parental Leave (after 12 months)
• 24/7 Employee Assistance Program
• Click HERE to view a full list of benefits

• Due to real and potential conflicts of interest that exist when HOPES Behavioral Health providers render services to their coworkers, it is HOPES’ policy (Policy HR0005) that HOPES employees may not access HOPES Behavioral Health Services. For the same reason, current Behavioral Health patients/clients cannot be employed by HOPES. Accordingly, you hereby acknowledge and understand that if you are receiving services from a HOPES Behavioral Health provider at the time you are offered and accept employment with HOPES, you have the option of rescinding your acceptance of employment or finding a new behavioral health provider outside of HOPES before starting employment with HOPES.